SUTEX BANK COLLEGE OF COMPUTER APPLICATION & SCIENCE, AMROLI.

VEER NARMAD SOUTH GUJARAT UNIVERSITY, SURAT. PROJECT REPORT ON Product Planning Control AS A PARTIAL REQUIREMENT FOR THE DEGREE OF BACHELOR OF COMPUTER APPLICATION (B.C.A.)

SUBMITTED BY:

Jithin Ponathil V. Pratik Satikunvar j.

The Product planning control system is used to maintain operation from order entry to dispatch of goods. The system also maintain material store for the row material, and also system maintain information of employee, supplier, party etc. Mailing facility is also available. Mail will be send automatically when order gets complete or material quantity is insufficient. The system also includes the facility to direct convert and store data from XML file to sql server.

Website : www.evershineworld.com Email : ABMwooddecor@yahoo.com

Project Title

: Product Planning Control

order entry to of goods. The system also material store for the row material, and also system stores information of employee, supplier, party etc. Mailing facility is also available. Mail will be send automatically when order gets complete or material quantity is insufficient. The system also includes the facility to convert and store data from XML file to sql server.

Project Scope : This system is used to maintain operation from

Organization

: ABM wood dcor pvt.ltd.

Platform
Back-End

: Visual Studio 2008

: SQL server 2005

Microsoft Visual Basic. Net 2008

Microsoft SQL Server 2005

Edraw Max

In-built Crystal Report of VB.NET

The existing or current system is completely manual in this way, there are different kinds of registers to record different kinds of transaction . There were wider range of paper works for the production department. Some of registers kept in our system are:ORDER ENTRY REGISTER:-

order entry register usually used to store the information about order which comes to the company by a party. This register consist of all information about order like order no, type, quantity, party info, date of dispatch etc.

EMPLOYEE REGISTER:-

Employee register usually used to store the information about employee detail like name, address, phone no, email, photo etc. And in other phase the incoming and outgoing time of each employee is being store. So the accuracy of employee can be measured.

PRODUCTION REGISTER:-

Production register usually used to store information related to order in production department. As there are many process in production department, it is necessary to maintain each unique register for the each and every process.
MATERIAL REGISTER:-

Material register usually used to store information related to raw material. It keeps track of total inventory for each and every product as well as daily incoming and outgoing traction.

BILLING REGISTER:-

Billing register usually used to store information related to billing & pricing. It keeps track of payment for a particular order, for a particular party, for a particular time duration etc.

Each and every system has certain drawback which lead to a new system. In this traditional manual system for keeping track of order, production & billing in different register is problematic. It is complicated for decision making. Following are some of the drawback of manual system those are observed and need to overcome in a new system:

HIGH AMOUNT OF PAPER WORK LOW LEVEL OF SECURITY TIME CONSUMING

EXPENSIVE IN MAINTAINING
DELAY IN REPORT GENERATION

Scope
- System can be able to manage various registers like Order entry, employee, production, material, billing Register. - System can able to accept user request. - System should able to imports data from xml file to database. - System can able to display request to the management. - System can be able to give detail information about all Orders and its equivalent parties. - System can able to give information about order is in which process during the production. - System can be able to give information about all employees. - System can give the information about parties, suppliers and transporters. - System can give all detail information about inventory and order dispatch reports. - System can be able to generate various kind of report that become helpful for various level of user. - System can send email or directly send report via email.

Objectives
- The new system will convert manual work to the computerized work. - By converting manual work to the computerized work in that case it will remove all paper work and all stationary that will require till now maintain inventory, because from now inventory will be maintained by computer. - By maintaining all the work on computer will increase our accuracy as well as speed of our work. - The report can be generated at any time if managers wants to. - It will remove all clerical work that is done by many people instead of that only one person will acquire the whole work. - It can be used easily and the time saving.

Advantages of Proposed System:

Less Amount of Official Procedure Human Based Activities Reduces

High security
Less Time Required High Amount of Accuracy

Low Expenditure
Report Creation Help to take proper Decision

System can be implemented

Manage user

User

Administrator

Operators

Authenticate

User

Login

User

Time in

User

Time out

Manage data
Employee Management Party Management

Order entry Management

Production Management

User
Inventory Management

Manage reports
Daily Report Production Report

Payments Report

Orders Report

User

Inventory Report

Employee Report

Particular Phone Party_name Contact person M M Fax Serial no Email Order no M

Order s

Product date

Order
M

Importance

Party
1

Address Is given To M Process_name

Dispat ch Pays

Production
Due date Remainnin g Payed Amount date Bill no Party_name Order no Quantity out Quantity in Type

Order no

Serial no date

Payment

Party

Supplier

Orders and Product info. Send quotes Info. About order return Sales return message

Product Planning Control 0

Order Raw material Bill and order detail Purchase return messafe

Orders list

List of raw material List of raw material to return and bill info Purchase return message

Sales return report Order,bill and order return info.

Sales department

Purchase department

company

Material_track
Material info

Order Processing System 1

Order_entry

Pay the bill

Material Tracking System 2

check reply

Management

Checking quality no

Material available
Also yes

yes

Order_master

Production Department Info of complete goods 3

Generate invoice 4 Dispatch goods 5 Bill_master

Is proper
yes
no

Sales department 6

Inventory_master

Inventory statistics

Update Inventory After replacing

Material to be replace Update inventory search

Inventory Management 3.1

Update inventory After importing

Production department

yes

If available

Search for Proper goods

Management

no

Daily Transaction 3.2

Giving info of order

Inform to management

Purchase return 3.4 Finshed_material

Material to be imported

Import Material 3.3

Purchase_master

Order_entry

Order information

Cutter 3.1

Store Cutter info Cutter report

Production_master

router 3.2

Store router info router report

Production_master

Sanding 3.3

Store sanding info sanding report

Production_master

Order information

pasting 3.4
pasting report

Store pasting info

Production_master

postform 3.5

Store postform info

Production_master

Pastform report

triming 3.6

Store triming info

Production_master

Order_entry

Order information

Edge bending 3.7

Store Edge bending info Edge bending report

Production_master

cnc 3.8

Store cnc info Cnc report

Production_master

Order information

membrane 3.9

Store membrane info

Production_master

membrane report

packing 3.10
Packing & Complete reprt

Store packing info

Production_master

Dispatch_master

Order_entry

Party

Order information

Generate invoice 4.1

Send invoice

bill information

Bill_info

Order_entry Party_info

Order information

Dispatch order 5.1

Party information

Dispatch information

Dispatch_order

Sales department

Bill &party info

Received bill From Party 6.1

Bill &party info

party

sales Validate product For Returns 6.2

Product to return with product

Sales_detail

Request message for return goods

Perform sales return transaction & icncrease stock 6.3 Sales return info

Sales_return

Reason & quantity

Purchase department

Reason & quanlity

Send quantity & Reason of purchase Return 3.4.1

Purchase product info

S u p pli er in fo

Purchase_mst

supplier

Supplier_mst

Purchase_return

Get message from Purchase return info Purchase return 3.4.2

Problem message or purchase return msg

User Login

User Login information

Login successful/ error

User Login

This process checks weather an attempting user is authorized or not, if not Then it will not allow user to login.

Order Entry
Order information Order inserted successfully

Order Entry

This process takes information about order and insert order into order_entry.

Import data
File in excel or xml format Order inserted successfully

Import data

This process directly imports data from excel or xml into database without manually entering data.

Inventory operation
Data about item Order inserted / updated/deleted successfully

Inventory operation

This process takes item information and perform operations like insertion,deletion or updation of item.

Daily transaction
Data about transaction Update the inventory

Daily Transaction

This process allows recording of daily transaction made in company and also update the inventory.

Order dispatch
Data about order and transportation Stores info about order dispatch

Order Dispatch

This process stores info about dispatch of order like disp.date , party name,billing and shipping adress,ship by and ship cost etc.

Bill info
Data about order and bill Stores info about bill of order

Bill info.

This process stores billing information of the order like Amount,paid,remainning amount,bill no,order no,bill date,due date etc.

Payment info

Data about bill and payments

Updates the bill info

Payments info.

This process receive payments for the order and update bill info for that order. F necessary it will apply interest on payment.

Bill_info

Category

Color1

Color2

Daily_transaction

Order_dispatch

Employee_master

Item_master

Measure

Process

order_entry

Party_info

Passwd

Production

Supplier

Transporter

Main page

This is the main page of this application.

Profile

This page shows Company profile.

Order_entry

Order can place in two ways Either by fax or by mail.

Order placed using fax is being entered in this form manually.

Import data from XML

Order can place in two ways Either by fax or by mail. Order placed using mail with XML file as an attachment is being imported directly to database without manual entering data. .

Item master

Keep the track of inventory of raw material.

Item master- Category

You can select appropriate category. if supported category is not avail then you can insert,update or delete from here.

Item master-unit measure

You can select appropriate unit measure. if supported measure is not avail then you can insert,update or delete from here.

Item master-supplier

You can select appropriate default supplier.

Item master-supplier operation

if supported supplier is not avail then you can insert,update or delete from here. You dont need to close item window and navigate to supplier.

Daily transaction

In this part you can perform daily transaction like incoming or outgoing of materials.

Production

This is the main part of this application. Here you can time in or time out order from /into specified process

production-process

You can select process to which time in or time out.

Time in authenticate

Its need to be authenticated to time in the order.

Time out authenticate

Its need to be authenticated to time out the order.

Employee master

Party information

Order Dispatch

You can insert information regarding to orders dispatch here.

Order dispatch- transporter

You can select Transporter to who will carry out the completed order.

Order dispatch- transporter operation

if supported Transporter is not avail then you can insert,update or delete from here. You dont need to close item window and navigate to Transporter.

Bill information

Payment

Sent Mail

Daily Report

Order Dispatch Report

Employee Report

Inventory Report

Orders Report

Payment Report per party

Payment Report per order

Production report

Though our software is effective and accurate but still it has some limitations that are as follows : efficient Video conferencing is not possible. We have not included payroll System.

Our Project is flexible so we can expand our software as managements requirement. In future we will add Network add on facilities and also payroll System and other Lots of Features.

The system will be user-friendly and speedy. Each Products database will be efficiently maintained. Reports will be generated such as purchase, sales, and Returns will be quite flexible. Calculations will be solved easily. It does not require any person with technical knowledge. Any person having basic knowledge of computers can operate it. Software will provide guideline to users. Flow chart representation for Help. Multiple report can be generated.

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