Organizing

Organizing means assigning the planned tasks

to various individuals or groups within the organization and creating a mechanism to put plans into action.

Organizing
Allocating resources, assign tasks, establish procedures
Preparing organization chart Includes creating departments and job descriptions Recruiting, selecting, training & developing employees Process of deciding where decisions will be made, who

will perform what jobs and tasks, and who will report to whom in the company
Matching the job with employees: effectiveness &

efficiency
3

Delegation of Authority

Delegation is the distribution of responsibility and authority to others while holding them accountable for their performance. Delegation of authority means assigning work to others and giving them authority to do it. By F.G.Moore

Why Delegate?
To become more To keep from burning

out a few leaders To develop new leaders and build new skills within the group To get things done To prevent the group from getting too dependent on one or two leaders

powerful as a group To allow everyone to feel a part of the effort and the success Group members feel more committed if they have a role and feel needed

Why Not?
its too hard! it takes too much time! nobody can do it as good as I can

nobody else has any time either

ELEMENTS OF DELEGATION OF AUTHORITY

RESPONSIBILITY

AUTHORITY
ACCOUNTABILITY

RESPONSIBILITY
It is obligation of a subordinate to properly perform the assigned job.

AUTHORITY
Authority means the power to take decision. It moves from top to bottom and it can be assigned to others.

It means answerability of the subordinates to his superiors for his work performance. It cannot be delegated to some other person.

PROCESS
Assigning responsibility Granting authority Fixing accountability

Techniques for Effective Delegation

Establish goals and standards
Ensure clarity Involvement

Provide Training
Delegate the whole task Ensure that authority equals responsibility

Maintain feedback
Evaluate and reward performance

It is the systematic effort to delegate authority to the lowest levels. It is the pushing down of authority and power of decision making to the lower levels of the organization.

Features
It is expanded version of delegation of

authority It increase the significance of subordinates It reduce the workload of seniors Along with authority, accountability is delegated

How decentralization is important?

It develops initiative among subordinates.
It develop managerial talents for future For quick decision making It provides relief to top management For better control

How Delegation of Authority is different from Decentralisation?

Difference:
DELEGATION
1.

DECENTRALISATION
1.

2. 3.

4. 5.

Delegation refers to the granting of authority and creating responsibility as between one individual and another. Delegation is a process. Here, the superior continues to be responsible for the work delegated to his subordinates. Delegation is compulsory for every unit. Here superior keeps a close supervision.

2. 3.

4. 5.

Decentralization is the situation which exists as a result of the systematic delegation of authority. Decentralization is the end result of delegation. Here, the superior is relieved from his responsibility for the work decentralized and the subordinate becomes liable for that. It is optional. In Decentralization the personnel is free to work within the code of conduct.

Difference:
DELEGATION
6. It is concerned with

DECENTRALISATION
6. It is concerned exclusively

sharing of either managerial work or operating work 7. Delegation occurs on individual basis i.e. on a limited scale even in a centralized organization.

with sharing of managerial work. 7. It is a managerial philosophy for the organization as a whole.

And, finally..
The secret of success is not in doing your own work but in recognizing the right [person] to do it. ~Andrew Carnegie