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Weak Matrix

Culture in a weak matrix environment


Very exhausting and requires too much patience

Project manager will suffer a lot to gain resources, even to


get the attention of the FM Sponsor may be too much busy with executive duties Employees loyalty is always for the line manager Employee will be evaluated against their functional work rather than the project delivery The line manager can always claim that the resources are busy with operational work

What is a Project Management Office?


A PMO is a separate office, staffed with full time

employees, to help coordinate all project activities within the organization.


Common Reasons why organizations formed a PMO
Need for consistent project management - 65% Avoid project delays and help with planning - 50%

Contain cost, improve project performance - 40%


Improve customer satisfaction - 25%

Some other Reasons to Establish PMO

To establish and keep good project management


processes To distribute project management expertise through organization To improve project success rate To reduce project lead times To consolidate project data To own an enterprise project management system

PMO Tasks
Establish and enforce good project management processes Assess/improve organizations project management maturity Acquire enterprise project management system Help PMs with administrative details Risk evaluation

Product fit for organization


Monitor market changes and alert PMs of potentially needed

scope changes Audits and project reviews Keep project management database Home for PMs

How to Build PMO in this scenario


The challenging question is how a Project Management Office (PMO) fits into this structure. In my judgment, the best way to insure high quality and standardized project management throughout an organization to insure exceptional communication across all levels from the top of the organization to the individuals on project teams, each level should dedicate some resources to PMO functions. I also propose that the PMO is the location of resources that are not allocated to specific projects until those resources can be allocated, and that the PMO be

responsible for acquiring, developing, evaluating and letting go of resources within their hierarchy. Implementation of policies and procedures is complex because each redundant silos resists changing the policies and procedures that they have implemented. If you take a more organized and methodical approach to PMO responsibilities across the levels, you will find a substantial improvement in productivity of your resources because they wont be duplicating activities and the PMO will more effectively and efficiently implement policies and procedures for project management.

Potential PMO Problems

Unrealistic expectations:
PMO may not save a project already in trouble PMO cannot correct upper management failures such as:
Inflated

project goals Insufficient project support Inadequate resource availability

Resources requires to be successful implementation


Get backing and sponsorship from senior management (VP or

at least FM) Pilot project in VP/FMs area of control In second iteration, expand PMO to cover the whole organization PMO will self propagate due to its usefulness

Ive missed more than 9000 shots in my career. Ive lost almost 300 games. 26 times, Ive been trusted to take the game winning shot and missed. Ive failed over and over and over again in my life. And that is why I succeed Michael Jordan

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