StreamServe Business solutions for Lawson M3 Jean Paul Schriek Product Manager

Enterprise Document Presentment

StreamServe Core
ERP CRM SCM WMS HR Bank Insurance Travel

Process Flow

Print

Fax

Connect
Mobile

Collect

Compose

Present

Deliver

Email

Web

Archive

Web

Input Channels TCP/IP Directory HTTP(S) Email POP3 IMAP SMS MQ ADO Java COM Exchange Websphere MQ MSMQ Internal

Text Page Record Field

Text Fix-pos. Char-sep.

Sort

ERP CRM SCM

Consolidate XML SOAP BizTalk cXML XML SOAP BizTalk cXML SheetLayout Pre-formatted PDF AFP Word Excel PowerPoint Page-based Logo Barcode/OMR Charts Graphics Labels Calculations

Drivers PDF AFP PCL PS GIF TIFF JPG BMP PNG RTF Text

Output Channels Spool File Email SMTP MAPI TCP/IP HTTP(S) FTP Command Exchange Lotus Notes Java COM Archive Fax

Post

Mobile

Archive

BSP

ERP/CRM/SCM Add from databases STRS

STRS

StreamServe Business solutions for Lawson M3 EU-Invoicing

What is an invoice, anyway?

Proof of commercial transaction Fiscal/legal evidence - auditable VAT compliance Archiving obligation Customer touch point

Invoicing processes compared

Sender/Biller Recipient

Create Bill

Print Bill

Pack Bill

Send Bill

Archive

Costs: 1,- to 4,-

Receive Distribute Approve

Enter

Archive

Manual paper process

Manual paper process

Sender/Biller
Create Bill Send Bill

Recipient

Archive

Costs: 0,20 to 1,-

Receive Distribute Approve

Enter

Archive

Automated process

(Semi) automated process

Efficiency gains from 40 to 75 %!

Manual Automated

Situation
Changing corporate ecosystem
Key question: how to reconcile B2B consolidation with fragmented national laws?
EDI partners & exchanges Outsourcing partners

Shared services centers

Application integration Suppliers

Customers

Logistics partners

Subsidiaries & local systems

Sales partners

E-invoice formats
EDI (or XML)
Point-to-point security

Digitally signed formats

Digital signature secures document (authentic, integer and controllable) and provides tax compliance. 3 variations: Standard signature Advanced Electronic Signature (AES) Qualified Electronic Signature (QES)

Specials
Special permission must be obtained for tax compliance

E-invoicing with signatures

Security level for Digital Signature

Electronic invoicing is not new EDI first approved method EU-Directive 2004* opened new possibilities Legal requirements per country can differ
* = COUNCIL DIRECTIVE 2001/115/EC of 20 December 2001 amending Directive 7/388/EEC with a view to simplifying, modernizing and harmonizing the conditions laid down for invoicing in respect of value added tax

Challenging Implementation
Differing rules:
e-Signature legislation e-Invoicing legislation Industry standards & practices frameworks

Some tax authorities have pre-approved Certification Authorities One-size-fits-all Pan-EU signature solution not recommended To reap benefits of e-signatures: localize
Service to customers and suppliers: easy approvals & audits The risks of non-compliance Loss of buyers right to reclaim input VAT Can be retroactively applied for non-compliant invoices in archival period In some countries: fines

StreamServe EU-Invoicing
One process for all outgoing invoices Significant cost savings Flexibility Recipient-chosen format Easy integration into existing environment Supports multiple formats (PDF/ebXML/OIOXML etc) Guaranteed EU compliance

StreamServe E(U)-Invoicing
Hub

StreamServe

CA / Signature Switch

Portal

XML

Dispatcher/CRM/Other

Collector/Archive

File Splitting information

Archiving/Callcenter

StreamServe EU-Invoicing
Implementation Process
Project team IT, Finance, Business Compliance Assessment Compliance Implementation Depending on project scope implementation can be on average between 2 and 6 weeks.

Customer Cases
Uses EU-invoicing for invoicing their Franchise holders. Invoices are signed (tax prerequisite) and placed on portal

Uses EU-invoicing next to their EDI process. Invoices are signed and send by email Uses EU-Invoicing for sending invoices to 18 European countries and South Africa

Uses EU-invoicing to send invoices in OIO format, which is required in Denmark Uses StreamServe for XML invoicing (around 70% of all invoices), and has added EU-invoicing to cover the rest Uses EU-invoicing for internal invoicing processes in Europe

StreamServe Solutions StreamServe MS Excel Reports for M3

StreamServe M3 to Excel
What is it? Platform Independent
Produce MS Excel documents on platform independent document presentment application

Personalization
StreamServe offers a unique way of self service recipients of MS Excel documents can view documents from multiple perspectives and select preferred distribution channel

Optimize StreamServe investment

Use StreamServe for financial/analytical/statistical requirements instead of investing in an OLAP/EIS system

Simultaneous multi-channel delivery

StreamServe has the unique capability to deliver a document package simultaneously to multiple destinations such as portal, eMail, Fax, Print and mobile devices in the same run.
M3 to Excel

StreamServe Intentia Microsoft Connectivity

Solution Overview
M3 input files StreamServe MS Excel XML files Distribution via StreamServe

Email with attached PDF

Portal Summary

Web Publish

Print

StreamServe M3 to Excel
Solution Process
Define event Associate fields to XML structure, fine tune formatting

StreamIN

XMLOUT

Load sample XML template

Create sample XML template

Configuration

StreamServe M3 to Excel
Solution Process
Distribution Information
Regional Office Profit Centers

Sales Performance Report

Corporate

Production

Profit Centers

Regional Office

StreamServe M3 to Excel
Solution Result

Formulas applied to delivered data

Formatting

Visual analysis (charts/graphs) based on calculated data

StreamServe M3 to Excel
Solution Deliverables
XML preconfiguration Required StreamServe Modules Pre-defined M3/StreamServe messages Purchase Order Print AR Payment Forecast/Age Distribution Print Cash Flow Plan Print General Ledger Report Generator

Thank you for you attention

Jean Paul Schriek Product Manager
jeanpaul.schriek@streamserve.com

None of the content of this presentation may be used without explicit written approval of StreamServe Inc. StreamServe, the StreamServe logo, StreamServe EDP, and "How Does Your Company Present Itself?" are all trademarks of StreamServe Inc. Some software products marketed by StreamServe Inc. and its distributors contain proprietary software components of other software vendors. Other marks are trademarks or registered trademarks of their respective holders. StreamServe Inc. 2007