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reimbursement.
FAST
Travel Overview
The Travel & Expense Automation procedure in SAP allows travel requests and trip expense statements to be created in SAP. These SAP documents are linked directly to the financial & human resource modules.
Travel Roles
Creator: Traveler Create own trips-SAP/ESS Travel Coordinator Create own trips and trips for others Travel Approver: Approve travel related requests Accounting: Audit Expense Reports and submit for payment
2. 3. 4. 5. 6. 7.
Travel Request Approved Trip Completed Trip Expense Report Created Trip Expense Report Approved Audit by Accounting Payment Issued
Travel Request
The traveler or travel coordinator creates a Travel Request in SAP/ESS. Once the request is completed, it is submitted to the designated travel approver for approval.
Trip Completed
The traveler completes the trip.
Once approved, the traveler and/or coordinator receives an e-mail notifying them of the status of the expense statement.
NOTE: Complete and thorough reviews of reimbursement expenses must be made to ensure that they are reasonable, necessary, and relate to a business purpose for UNL.
Audited by Accounting
Once the Trip Expense Statement passes audit with Accounting/AP, it is submitted for payment.
Payment Issued
Payment Issued
Audited by Accounting
Electronic Signatures
Electronic signatures are valid for travel expense statements.
I Accept
Traveler Notification
Travel approver approves the Travel Expense Statement. Coordinator receives an e-mail which will display the approved Travel Expense Statement.
Mileage
Workflow will now automatically settle approved TRIP Expense Statements for mileage only.
Remember!
Fast mileage
reimbursement.
FAST
Questions?