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between things
Set upthe way something is put together
space being used (a large venue will need bigger, more impactful pieces, while a small venue will require
without hindrance.
particular way.
Put space use and set up design together and in so
Design Elements
One of the most significant factor of a well designed
event is to find and use a central theme or a common thread that runs throughout the entire event (from the printing of invitations to the last moment of setting up.
Flowers
Linens
Lighting
Design Elements
Fabric Colour Menu Entertainment
the event and must bear relevance to the theme of the event.
Flowers
Flowers and floral designs:
Spark inspiration Add colour and aroma Gives the event life Can represent anything from formal, to casual to silly
is very important).
Select appropriate containers
the atmosphere you are creating. Different types of flowers are used for different events. For example: Black tie event roses
Outdoor casual event brightly coloured daises Business meetings small compacted arrangements.
whether they are rented, purchased or custom. They can range from the regular poly cotton blends to the more fabulous beaded organza, raw silk and gorgeous patterns. Linen can be either dropped (placed normally over the table) or swagged (draped, tied, puddled or pinned on tables, chairs or walls.
Linens
Linens Should accentuate your event Bring your design together and make a real statement For in-house linens, stay with neutral colors as you dont want them to compete with other dcor. Linen should always go to the floor.
Lighting
There are 4 main types of lighting:
Stage General area (Illuminates the place so that guests can
see and move around) Pin spotting (used to highlight specific things such as sculptures) Atmosphere
Lighting
Fabric
Fabric can be draped, stretched, illuminated and
shaped to create the most wonderful designs. Fabric can be used to: Enhance a space Create backdrops Camouflage an ugly wall Wrap poles Create hallways
Fabric
Set Up Design
Set up can include:
Sculptures Paintings Stage Sets Trees
Plants
Flooring Furniture groupings
Fabric
Lamps
Putting it together
Convey
furniture groupings in rich fabric, lounge waitresses in costume, huge fans on the ceiling and maybe a salsa band with dancers.create a look that does the talking for you(Wolf and Wolf, 2005)
(In reference to a casino night event)
unique needs of the current event. The movement of attendees throughout the day, the lighting needed in the room, the use of technology, and the level of experience of the speaker(s) or entertainment all affect set-up design
Event Design
Coordinate design with event theme and guest needs. Ask yourself if guests are dressing formal or casual. You need to know how extravagant you want to get,
whether it's invitational printing, hall dcor, audio/video, lighting with fog effects, etc.
Event Design
Many venues have ready-to-go theme props, lighting
and lecterns available due to their frequent hosting of all sorts of meetings and events.
Speak to the manager of that department to learn what
the meeting manager must define their needs, including furniture requirements (e.g. stool, lectern), the degree of interaction with the audience, and technological requirements.
set-up include group dynamics, degree of participant involvement, visibility issues, ability to hear the presentation, and choice of formal or informal meeting style.
codes and take care to incorporate these restrictions in the planning process.
BE AWARE
Hotels and other conference facilities provide room
dimensions and the maximum number of people who can fit into a meeting room space
BE AWARE
To be sure, keep in mind that "maximum" number of
individuals are usually noted for that space, and the calculations do not consider other room setup requirements, such as banquet stations, staging or A/V, which take away from the overall space.
Jeffrey Beck, PhD Assistant Professor The School Of Hospitality Business Michigan State University in The Environment for Meetings and Events indicated the following
1.
The elements of space use and function room set-up design have evolved over the past five years to include the notion of an experience.
between a meeting or event, for whatever the purpose, and the art of theater.
Economy, meetings and events should be designed to provide a theme, send positive cues for learning and meaning, eliminate cues that do not support the goal of the meeting or event,
taking into consideration the objectives of the meeting or event, designing the function space set-up creatively, planning for the physical and psychological comfort of the participants, and using space efficiently.
clearly understood at the time of the site inspection to ensure the facility can accommodate the needs of the meeting manager.
A critical step in completing advance arrangements is
the selection of the proper space, equipment, and setup for all events.
Rob Hard,
Guide to Event Planning, has spent more than a
decade planning hundreds of corporate events throughout the U.S., including conferences, seminars, organization milestones, employee training, sports hospitality, executive retreats, theme parties, holiday events and other special events explained some basic space use and set up design as follows
Classroom layout includes rows of tables and chairs. Six foot tables can comfortably hold two people per table, and eight foot tables can comfortably hold three people per table. The tables are typically arranged in rows joining two tables in length, and then incorporates an aisle for people to access the seats.
and space aisles depending on the width of the room and the total seating needed.
Theater floor plans allow for the maximum
Banquet seating is commonly calculated based on round tables that hold 10 people using 6' round tables. Some facilities also use 5' round tables. Banquet style allows for small group interaction at each table. Banquet seating is often used for dinner events or as separate space for breakfast and lunch breaks.
tables throughout a room, as well as tables for banquet and bar services. Because it isn't necessary for dedicated seating space, this will reflect the largest number of individuals who can fit into the room
attendees sitting around a closed table environment. Boardroom set-up is structured for attendees to have close interaction
a "U" toward the front of the room where the speaker will lead a discussion. This allows A/V to sit in the center of the "U" and project to a screen next to the speaker
ENSURE
Whatever your event is:
objectives of your event so that your guest will have a fabulous event
HANDOUT
CALCULATING
REFERENCE
The Environment for Meetings and Events
Jeffrey Beck, PhD
Assistant Professor The School Of Hospitality Business Michigan State University Event Planning Made Easy. Paulette Wolf and Jodi Wolf with Donielle Levine.
REFERENCE
Popular Meeting Space Floor Plans - Meeting Room
Space Banquet seating is often used for dinner events or as separate space for breakfast and lunch ... Boardroom set-up is structured for attendees to have close interaction. ... Tip: rely on a U-shaped floor plan when planning interactive ... Universal Design - How to Build for Accessibility - Universal Design in Arc.. ... eventplanning.about.com/od/.../tp/meeting_floor_pl ans.htm