PRESENTATION

by budi astuti

budi astuti

How To Make Effective Presentations and What

Effective Presentation
Makes an Audience Listen

Analyze Your Audience Set Your Goal and Keep It Before You Do Your Homework Confidence is the Key Plan the Parts of Your Presentation Plan Your Format and Delivery

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Making a Powerful First Impression How To Present with Passion Keep Your Audience's Attention Manage Expectations Do More than Lecture Using Videos

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creating and giving presentations step by step summary

define purpose gather content and presentation ideas structure the subject matter develop how to present it prepare presentation practice plan, experience, control the environment 'dress rehearsal' if warranted

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6 ways to an Effective Presentation

Create a strategy and use it to inform your

structure

Respect the medium Focus on the introduction and conclusion Polish delivery Use visual aids effectively Prepare for questions
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Aspects of an Effective Presentation

Strategy/structure Purpose, audience, credibility, context, direct/indirect structure

Delivery
Tone, fluency, confidence, movement, eye contact

Handling Q&A Plan, listen, answer, summarise

Designing visual aids Uncluttered, purposeful, well titled, consistent

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Organizing ideas
Study the guidance of thesis writing, introduction to presentation, etc. Support your main ideas:

Explain the topic, information, or ideas Compare and contrasts trends Illustrate information in easy-to-understand charts, graphs, etc. Give specific examples to add meaning Give specific statistics Quote opinions and conclusions of others State similar ideas budi in astuti different words

Handling questions and answers

Before:
Plan, anticipate, and rehearse Set rules about timing (during or after)

During:
Listen, clarify, and buy time before you answer Answer honestly and empathetically Reinforce your message

After:
Summarise main point--dont end on last answer
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Creating visual aids: Functions

Clarify structure
Emphasise important ideas Illustrate relationships or objects visually Enhance and maintain interest
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Effectively designed visual aids are

Consistent

Clear and uncluttered

Effective Visual Aids

Appropriately titled

Purposeful in using colours and effects

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Too much text clutters visual

MAJOR WEAKNESSES IN THE CURRENT ORGANISATION Stocks and Bonds present management structure has several important deficiencies that should be corrected in any substantial realignment of responsibilities.

There is no single recognised head of the firm such as a Management Committee, CEO, COO, CFO, etc. We have observed that there are no clearly defined lines of authority and responsibility for major activities or geographical locations. It is possible that a real conflict exists between the production department and the administration (e.g., who determines forecasts?) Inadequate thinking through of how much autonomy should be granted to regions (or branches) in various phases of the firms activities and what authority in each will be exercised by Corporate Headquarters.

We will discuss each of these in the following chapters.

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Concise slides work better

The Organisation has Several Weaknesses

No single recognised head of firm No clear authority and responsibility Conflict between production and administration Tension between regional autonomy and corporate authority
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Use a consistent and uncluttered template

Many standard templates are messy and inappropriate Simple and clear works best

Use a sharp colour contrast

Computer projection: Consider white or yellow against blue

Transparencies: Consider dark against no background

Test hand-outs for note taking

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Choose appropriate medium for visual aids

Flip charts Overhead transparencies Computer projection (PowerPoint slide shows) Slides Video
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Developing your visual aids

Other means, such as: computer graphics, charts, overhead transparencies, slides and films can improve the effectiveness of your presentation, written reports or handout for the audience.

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Using visual aids

Check equipment and room in advance Have alternatives in case of equipment failure

Avoid blocking audiences view

Interact with visuals effectively

Look at your audience, not the screen

State transitions out loud
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HANDLING QUESTIONS IN PRESENTATIONS

What are the advantages of taking questions during the presentation? After the presentation? Suggest some ways of dealing with questions you cannot answer immediately How would you respond to difficult questions? How would you deal unfair questions?

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Remember...
You are the presentation--the visuals are not.

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Visual Aids Exercise

Objective: To practice creating charts with message titles from raw data Procedure:

Work in your teams Examine data and choose an audience and purpose Create 2 different charts (with message titles) Prepare 2-minute presentation around charts

Timing: 15 minutes to prepare charts

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