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SAP - MM
What is SAP ?
The name SAP is acronym for Systems, Applications and Products in Data Processing.
SAP runs on a fourth generation programming language called Advance Business Application Programming (ABAP). It has many of the features of other modern programming languages such as the familiar C, Visual Basic, and Power Builder.
What is SAP ?
What is SAP R/3?
Network
User
SAP Application
SAP
SAP Database
SAP ERP
SAP is an enterprise resource planning (ERP) software product capable of integrating multiple business applications, with each application representing a specific business area. These applications update and process transactions in real time mode. It has the ability to be configured to meet the needs of the business. SAP are categorized into 3 core functional areas: Logistics Sales and Distribution (SD) Material Management (MM) Warehouse Management (WM) Production Planning (PP) General Logistics (LO) Quality Management (QM) Financial Financial Accounting (FI) Controlling (CO) Enterprise Controlling (EC) Investment Management (IM) Treasury (TR) Human Resources Personnel Administration (PA) Personnel Development (PD)
What is SAP ?
Master Data: Master data is data that remains unchanged over a period of time. It contains information that is always needed in the same way. Transaction data: Data relating to the day-to-day transactions.
Log on and off Logging on to SAP R/3 requires four pieces of information:
Client User ID Password Language
Logon to SAP
Client indicates the logical area to which the user is given access privileges
Language field requires two characters: default is English Multiple logons are tracked
Screen Basics
Main Screen Menu Bar Status Bar Standard Navigation Buttons
Main screen
Tool Bar
Button Bar
Menu bar
Two menus are available on every screen: System Help Other menus depend on the part of the system you are in
Status bar
The status bar in the lower right of the screen tells you: Server/Session/Client Insert/Overtype Indicator Time
Enter Button
Help Button
Cancel Button
Create new session Exit Button Button Page up and page down buttons
information
Several different search criteria are possible To access a matchcode, press F4 New matchcodes can be created by selecting the file folder tabs at the top of the matchcode window To enter a multiple selection of values for any one matchcode, position your cursor in that field, click and enter your selections
Transaction Codes
Transaction codes are another way to access SAP transactions A transaction code is an alphanumeric shortcut of at least four characters, which can be used instead of following a menu path Screens in SAP have an associated transaction code To display the transaction code of a screen follow the menu path System Status Or look at the status bar for the transaction code
Error Messages
The system provides error messages when something is wrong Error messages appear at the bottom of the screen Some errors must be corrected, others must only be acknowledged by pressing enter Messages starting with: are Critical messages and are Error messages
Use the Help button, the F1 key, or double click on the message to find more
information about the message
Enterprise Structure
Company HSIL
Plants
Purchasing group
Storage Location
Plant
Plant describe the place where the production activities are performed or goods and services are provided.
Storage Location
It represents the physical area within a plant where the materials are stored. It is attached to a plant. Manufacturing Plants Raw Material Fuels Semi finished Central Stores SQC FG Warehouse Trading Divisions & Sales Depots Depot Stores Services Division
Purchase Organization
It is responsible to procure material and services, negotiation of price with vendor. It can be Company specific - assigned to company code Plant specific assigned to plant
Purchase group
Represents buyer or group of buyers responsible for specific purchasing activities. It represents buyer It is used for reporting Plant & Product Specific
Material Type
Material type is the important identification for material master. Different fields and screens are controlled with respect to material type
HSIL Material Types and their Number Ranges Mat Type ZHRM ZHRB ZHOS ZHNV Descrption Raw Material Raw Material Operating Supplies Non Valuated items Body Raw Materials, Body Additives, Glaze Raw Materials, Colour Stains, Components etc. Used for Bhiwadi Plant with Split Valuation Fuels, Oils & lubricants, etc. Machinery, Assets, Scrap materials General Stores, Bolt & Nuts, Building Materials, Refractories, Lab Items, Stationary, Catologue etc. Maint. Spares, Electricals, Pipes & Pipe Fittings, Tools, etc. Paddy straw, BOPP tapes, Thermocole,Corr. Box, Polythene Sheets and Bags Not to be used for Crabtree Division Internal / External Internal External Internal Internal From To
ZHCN
Consumables
Internal
200000 299999
Engg & Spare Parts Packaging Traded Goods Semi Finished Goods Semi Finished (Split Valuation) Finished Goods Finished Products Poduction Resource Tools
Data in SAP
There are two important types of data in SAP Master Data
Master data is the backbone for each transaction. Without master data transactions can not be performed. E.g. Material master Vendor master Purchasing info record
Transaction data
Transaction data are created when performing a transaction. Transaction data are created with the input from master data. e.g. Purchase requisition Purchase order Goods receipt Invoice verification
Purchasing
MRP
Material master record
Sales
A B
Work scheduling
Quality management
Accounting
Storage
Forecasting
Warehouse management
Classification
Vendor Master
`Vendor master contains all the information required to do business with a vendor. Information is shared between the accounting and purchasing departments. All data is grouped into three categories: General data Company code data Purchasing data
Bank
Purch.
Purchase order
Order Recipient
Payment
Payee
Vendor
Material
Invoice
Invoicing Party
Purc. order Invoice
Goods Supplier
Goods receipt
? =
Invoice verification
General data
Texts
Determine Requirements
Invoice verification
Plan Rqmts.
MM
6 Goods receipt and inventory management
Materials mgmt
Source determination
Order follow-up
Purchase order
3
4 Order processing
Vendor selection
MM Process
1. 2. 3. 4. 5. 6. 7. 8. MRP run triggers the requirements or Manual Requisitions Created. Purchase requisition is released. Vendor is selected. Prepare Purchase Order. Release Purchase Order. Follow up with vendor for supply. Goods Receipt. Receive Invoice and pay vendor.
What is MRP?
MRP stands for: Materials Requirements Planning.
The function of MRP is to provide material availability, that is, it is used to procure or produce the requirement quantities on time. This process involves the monitoring of stocks and demand, leading to the automatic creation of procurement proposals for purchasing or production. The main objective of MRP is to determine which material is required, the quantity required and by when it is required. MRP compares the requirements for end products with the current stocks and planned manufacturing orders. MRP then explodes the product BOMs to determine the dependent requirements for intermediate products and purchased raw materials. MRP can be run Daily / Weekly / Monthly, which is scheduled for automatic run. It can also be done manually.
Purchase Requisition: PR is the request for Material and services. It is the first trigger to
the buyer to arrange for procurement.
It is generated automatically or manually. Item category and account assignment are important in PR
or
Direct Entry
Purchase Order Purchase Order Purchase Order
Purchase requisition
Release strategy
Purchase order
Release Strategy
Release strategy helps to control further processing of the Documents. Based on conditions, different person or department can be authorized to release in sequence It can be applied for PR, RFQ and for PO.
Does a Strategy Apply? Release Conditions Value Purchase Group Plant Document Type Who can do what? Release Strategy Who is Authorised to Release? In what Order must the Releasing Occur? What is the Release Indicator?
Who is Authorised to release? Release Code Two digit code associated with a user ID
Purchase Order A purchase order is a formal request to a vendor to provide certain materials or services under specific conditions (quantity, price, delivery date, etc.) PO is the legal document. PO can be controlled with header level release procedure. Item category and account assignment are important in PO like PR.
Purchase
Requisition
Purchase Order
Goods Receipt
Invoice Posting
Account assignment
(cost center, asset, project)
PO Header
PO Overview
Account Assignment
Pricing Conditions
Texts
PURCHASE ORDER Order History
Delivery Schedules
Additional Data
Services
Changes
Scheduling agreement
It specifies Order quantity Price specific period to supply There is a delivery schedule for each scheduling agreement Helps to reduce paper work
Accounting document G/L accounts: Consumption account GR/IR account Material document Stock quantity Consumption statistics
Transfer Order
Invoice Processing
This last step in the procurement process includes invoice verification and updating accounts payable in the FI module.
Purchase
Requisition
Purchase Order
Goods Receipt
Invoice Posting
Payment will then be made later based upon the open invoices posted on the system
G/L accounts
Purchase Order
Assets
Purchase Order Purchase Order
Cost centers
Vendor Invoice
Posting Postingan aninvoice invoicein inthe theR/3 R/3System System updates purchasing and accounting updates purchasing and accountingdata data
Vendor Payment
Accounts payable reads the invoice file and pays all posted invoices due. (Payment runs can be automated to occur at specific times.)
Vendor
Financial Accounting
1000
1449
Date _______________
Pay to: ________________________________________ ________________________________________________________ _______________ _________________ 12930 39040 2020 20202 10923 1449
Released Invoice