Welcome to

Présentation on
Relief Management

Presented by
Prabodh Mohanty,
 Relief Management:
What is it?
Relief management refers to systematic
assessement, collection,
allocation(packaging),transportation
of the relief materials to the people in
need through prudent decision that
not only ensures qualitative materials
reach the people in time but also
reduces cost and time related to
delivery of materials.
 Relief Management is…
• A decision
• An attempt to reach people in need
• An extension of existing services
• An attempt to create Circle of
Support
• Aimed at supporting minimum basic
needs of living entities
• Providing people a chance to relink
with normalcy
 Relief Management
Involves
• Assessment of Peoples
need
• Mobilising resources for
meeting the need
• Planning for the allocation
of resources for people in
need
• Preparation for human
resources to be engaged for
relief work
 CCNA Approach
Relief Management Should follow the
CCNA approach which should lay
emphasis on distribution of materials
on the following basis

C-Culture Specific ( Saree for Women)

C-Context Specific ( Chuda not Rice
for Flood)
N-Need Saliency( Basing on Need and
Demand)
 Steps of Relief Management
• Step one- Rapid Assessment of
Damage/Relief Requirement
• Step two-Planning for relief
• Step three- Mobilising resources
• Step four- Allocation/ packaging of
Resources
• Step five- Transhipment
• Step six-Distribution
• Step seven- Post distribution follow up
• Step eight- Impact evaluation and gap
analysis
 Step One
Rapid Assessment of Damage/Relief
Requirement
• Scan newspaper, listen to Radio if
the place is not accessible
• Try to get to the nearest damage
figure possible
• Try to prepare the affected list on the
basis of Women, men, children and
Cattle if possible.
• If the place is accessible make a
quick round of assessment by taking
a transect walk
 Step Two
Planning for relief

• Plan what to give and what not to

give in relief
• Make a through estimate of
manpower and other costs involved(
like transportation, customs etc)
• Divide the available manpower into
different groups like in bound relief
materials team, out bound relief
matrials despatchers, record
keepers, relief runners etc.
 Step Three
Mobilising resources
• Mobilise resources from
Individual/institutional and govt. sources if
possible
• The resources can be in the form of
kind/cash/resources
• Special appeal leaflets, networking with
other organisations can help in maximising
resource mobilisation
• Keep a track of things what other
organisations are mobilising and
distributing. Prepare the mobilisation
strategy accordingly.
 Step four
Allocation/ packaging of Resources

• Pack items as per the need and

perishbility
• Use colour coded polythenes, foils for
packing the items
• Try to prepare uniform packets of
food materials
• Materials with different
characteristics should be packed
differently ( K.OIL and food)
•
 Step five- Transhipment
• Always look for the safe root for
transhipment
• The route should be safe, shortest,
easy to access
• Take the help of police if the quantity
to be distributed is huge and require
police support
• Take due care of items to be
distributed during transhipment. See
the food grains etc are not damaged
due to loading and unloading
 Step six-Distribution
• Distribute the items in a place which
is accessible to all the villagers
• Make special provision while
distributing items for women and
Physically challenged
• Take the help of village opinion
leader, PRI members for effective
distribution
• Keep a record of the people who
received the items if possible
• Dispose the left outs of the relief( in
 Step seven-
Post distribution follow up
• At times people fail to use available
relief materials if proper instruction is
not given
• This prevails in consumption of
medicine imported baby foods,
agricultural seed etc.
• If possible take a after distribution
follow up to convince people about
the use of the items
• If possible organise special
campaigns, demonstration sessions
 Step eight-
Impact evaluation and gap analysis

• Make a thorough impact evaluation

and gap analysis of the entire relief
operation process
• The result would help us to
strengthen the Standard Operation
Procedure(SOP)
• Dummy drills can be carried out
during the non disaster season to
prepare a blue print of the relief
distribution
 The Phase-Priority Matrix
PHASE PRIORITY MATERIALS REMARKS
TO BE
Within 24 Very High DISTRIBUTE
Dry food, sugar The Priority has
hours D
Water however to be decided
Pouches, depending upon the
Tarpaulins, people’s need and
Polythene,Dry nature of damages
24-48 Hours High Baby
Cookedfood
foods, caused disasters. Other
Curative factors like local
Medicines, prevalent food practice
fodders and soc-eco condition
bleaching of the people.
powders, Dress
48-96 Hours High Materials,
Dry Rations ,
Sugar
Baby foods
Preventive
medicines
 Humanitarian Issues in
Relief Management
• Is the quality up to mark or we are
distributing left outs/used items ?
• Is the quantity sufficient or we are
distributing a non-significance
surplus?
• Why access to relief is not a
fundamental right?
• Can we not adopt to a single synergy
to avoid gaps and over servings?
• What is the mechanism way out?
Managers role in Relief Mgt.
• Plan in advance
• Understand peoples need not greed
• A trouble shooter
• Must understand the complex issues
related to disaster mgt.
 ANY
Question
s
Thank
You