Effective Presentation Skills

Why Presentation Skills Training?

 To structure your presentation to deliver your key messages

 To hide visible signs of nerves
 To maximize voice projection to create impact
 To Develop powerful body language
 To design and use visual aids to support your message
 To deliver effective presentations
 What not to do while presenting?

By Meenakshi Pawar 2
Definition & Importance of Presentation

“A structured , prepared and speech-based means of communicating

information, ideas, or arguments to a group of interested people in order
to inform or persuade them”

To inform, inspire, entertain, demonstrate ,prove and to persuade, that is

an objective of a good presentation

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Objective Of Presentation

The single most important observation is that the objective of communication is

Not the transmission but the reception. The whole preparation, presentation
and content of a speech must therefore be geared not to the speaker but to the
audience

The main problem with this objective is, of course, the people to whom you are
talking.

By Meenakshi Pawar 4
The Plan

It is difficult to over estimate the importance of careful preparation. Five minutes

On the floor in front of senior management could decide the acceptance or
rejection of a proposal.

As a rule of thumb for an average presentation, no less than half an hour

should be spent in preparation for 5 minutes of talking
Suppose you have a talk to give, where do you start?

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The Plan

Formulate Your Objectives

The starting point in planning any speech is to formulate a precise objective.

This should take the form of a simple, concise statement of intent. Focus is key.
If you do not focus upon your objective, it is unlikely that the audience will.

Identify the Audience

The next task is to consider the audience to determine how best to achieve
your objectives in the context of these people. Essentially this is done by
identifying. Their aims and objectives while attending your presentation.

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The Plan

Structure

All speeches should have a definite structure or format; a talk without a

structure is a woolly mess. If you do not order your thoughts into a structured
manner, the audience will not be able to follow them.

Sequential Argument

One of the simplest structures is that of sequential argument which consists of

a series of linked statements ultimately leading to a conclusion. However, this
simplicity can only be achieved by careful and deliberate delineation between
each section.

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The Plan

Pyramid

There are two main advantages to this style for presentations. Firstly, it can
Increase the audiences receptiveness to the main ideas. The second
advantage is that the duration of the talk can be easily altered by cutting the
talk.

The Meaty Sandwich

The simplest and most direct format remains the meaty sandwich. This is the
Simple beginning-middle-end format in which the main meat of the exposition is
Contained in the middle and is proceeded by an introduction and followed by a
summary and conclusion

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Structuring the Presentation

 Beginning

"Tell them what your going to tell them“

 Getting attention

 Statement of theme

 Building rapport

 Audience needs

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Structuring the Presentation

 Middle

“Tell them"

 Points to be made

 Support material, examples, references, visual aids

 Possible audience objections/queries

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Structuring the Presentation

 End
"Tell them what you’ve told them"

 Reiterate the theme

 Summary of points

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The Delivery

Whatever you say and whatever you show; it is you, yourself which will remain
the focus of the audience's attention. There are five key facets of the human
body which deserve attention in presentation skills:

 The Eyes

 The Voice

 Expression

 The Body

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Body Language

 Do not stand in front of the screen when the projector is on

 “SMILE”
 Dress for success
 Knees unlocked, head up and shoulders released down
 Make eye contact
 Breathe and relax
 Do not lock your arms
 Move
 Connect with an audience
 Close positively

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What to wear...

The 'must' rules

Look at the whole picture and check every element of your appearance,
starting at your head and ending at your feet.

Hair Style

Make Up

The outfit

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The Three (3) Presentation Essentials

Use Visual Aids where you can

 use large , bold letters for headlines

 Not more than 2 different types of fonts in the presentation
 Arial, Comic Sans to be used than Times New Roman
 Charts, Graphs, pictures, etc to be used
 Transition effects: Blinds, Boxes, Checkerboards, Dissolves &
Wipes
 Props: Toolbox, notepads, clock

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The Three (3) Presentation Essentials

 Rehearse , Rehearse, Rehearse

“If you fail to prepare, you are prepared to fail”

 Rehearse against the clock

 Plan to rehearse your presentation out loud at least 4 times
 Memorize your script
 Video or tape record yourself

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The Three (3) Presentation Essentials

 The Rule of Three

 We remember three things

 There are three parts to the presentation
 Less is more

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Overcoming the Fear of Public Speaking

9 P's:
 “Prior Proper Preparation Prevents Poor Performance of the Person
Putting on the Presentation”.

 Know the room

 Know Your Material
 Learn How to Relax
 Visualize Yourself Speaking
 Concentrate on Your Message
 Use involvement techniques (participation)
 Learn participants' names and use them
 Establish your credibility early by stating your experience, qualifications,
successes etc
 Use eye contact to establish rapport
 Obtain information about the audience in advance
 Manage your appearance (dress comfortably and appropriately)
 Use your own style (don't imitate someone else)
 Introduce yourself to the group in advance (via a social context)
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12 telltale signs that Audience is not Listening

 Start to look down

 Touch or rub the face, hand or hair
 Eyes glaze over and look at the screen
 Fidget
 Yawn
 Flip through their notes
 Make copious notes
 Sigh heavily
 Lie back in the chair and cross their arms
 Scan across the room
 Whisper
 Tap their feet

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Tips and Techniques for Effective
Presentation Skills

By Meenakshi Pawar 20
Tips and Techniques for Effective Presentation
Skills
 Maintain good eye contact
 Taking a stand
 Vary your speaking volume
 Use pauses
 Do not read your presentation
 Give handouts
 Prepare and be confident
 Use props, stories, questions, clips, examples etc

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Tips and Techniques

For Delivery

• If you have handouts, do not read straight from them

• Do not put both hands in your pockets for long periods of time

• Speak to the audience…NOT to the visual aids

• Speak clearly and loudly enough for all to hear

• Learn the name of each participant as quickly as possible

• Circulate around the room as you speak

• List and discuss your objectives at the beginning of the presentation

• Get to the presentation before your audience arrives; be the last one to leave

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Presentation Planning Checklist

Pre – Presentation Check

• Check the audience seating arrangement. If it is unacceptable to you,

modify it to suit your needs

• Check the podium or stage. Decide how you are going to arrange your
workspace to make your talk run smoothly

• Visualize your self speaking & make sure you know all your participants
name

• If you plan to use the chalkboard at any point, make sure chalk and erasers
are available
Cont…..

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Presentation

 Does your introduction grab participant’s attention and explain your

objectives?
 Do you follow this by clearly defining the points of the presentation?
 Do the main points need support from visual aids?
 Is the conclusion strong?
 Have your tied the conclusion to the introduction?

Delivery

 Are you knowledgeable about the topic covered in your presentation?

 Do you have your notes in order ?

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Appearance

• Make sure you are dressed and groomed appropriately and in keeping with
the audience’s expectations
• Practice your speech standing (or sitting, if applicable), paying close
attention to your body language, even your posture, both of which will be
assessed by the audience.

Visual Aids

• Are the visual aids easy to read and easy to understand?

• Are they tied into the points you are trying to communicate?
• Can they be easily seen from all areas of the room?

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By Meenakshi Pawar 26