Effective Presentation Skills

Structuring the Presentation

Beginning "Tell them what your going to tell them Getting attention

Statement of theme
Building rapport

Audience needs

By Meenakshi Pawar

Structuring the Presentation

Middle Tell them" Points to be made

Support material, examples, references, visual aids

Possible audience objections/queries

By Meenakshi Pawar

Structuring the Presentation

End "Tell them what youve told them" Reiterate the theme Summary of points

By Meenakshi Pawar

The Delivery
Whatever you say and whatever you show; it is you, yourself which will remain the focus of the audience's attention. There are five key facets of the human body which deserve attention in presentation skills: The Eyes The Voice Expression The Body

By Meenakshi Pawar

Body Language
Do not stand in front of the screen when the projector is on SMILE Dress for success Knees unlocked, head up and shoulders released down Make eye contact Breathe and relax Do not lock your arms Move Connect with an audience Close positively

By Meenakshi Pawar

What to wear...
The 'must' rules Look at the whole picture and check every element of your appearance, starting at your head and ending at your feet. Hair Style Make Up The outfit

By Meenakshi Pawar

Overcoming the Fear of Public Speaking

9 P's: Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation.
Know the room Know Your Material Learn How to Relax Visualize Yourself Speaking Concentrate on Your Message Use involvement techniques (participation) Learn participants' names and use them Establish your credibility early by stating your experience, qualifications, successes etc Use eye contact to establish rapport Obtain information about the audience in advance Manage your appearance (dress comfortably and appropriately) Use your own style (don't imitate someone else) Introduce yourself to the group in advance (via a social context) By Meenakshi Pawar 8

The Three (3) Presentation Essentials

Use Visual Aids where you can use large , bold letters for headlines Not more than 2 different types of fonts in the presentation Arial, Comic Sans to be used than Times New Roman Charts, Graphs, pictures, etc to be used Transition effects: Blinds, Boxes, Checkerboards, Dissolves & Wipes Props: Toolbox, notepads, clock

By Meenakshi Pawar

The Three (3) Presentation Essentials

Rehearse , Rehearse, Rehearse If you fail to prepare, you are prepared to fail

Rehearse against the clock Plan to rehearse your presentation out loud at least 4 times Memorize your script Video or tape record yourself

By Meenakshi Pawar

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The Three (3) Presentation Essentials

The Rule of Three We remember three things There are three parts to the presentation Less is more

By Meenakshi Pawar

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Tips and Techniques for Effective Presentation Skills

By Meenakshi Pawar

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Presentation Does your introduction grab participants attention and explain your objectives? Do you follow this by clearly defining the points of the presentation? Do the main points need support from visual aids? Is the conclusion strong? Have your tied the conclusion to the introduction?

Delivery Are you knowledgeable about the topic covered in your presentation? Do you have your notes in order ?

By Meenakshi Pawar

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Appearance Make sure you are dressed and groomed appropriately and in keeping with the audiences expectations Practice your speech standing (or sitting, if applicable), paying close attention to your body language, even your posture, both of which will be assessed by the audience.

Visual Aids Are the visual aids easy to read and easy to understand? Are they tied into the points you are trying to communicate? Can they be easily seen from all areas of the room?

By Meenakshi Pawar

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Bored Meeting

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Common causes of Ineffective Presentations

Failure to motivate the audience

Confusing structure
Gaps in logic Excessive details Poorly designed slides
By Meenakshi Pawar 16

12 telltale signs that Audience is not Listening

Start to look down Touch or rub the face, hand or hair Eyes glaze over and look at the screen Fidget Yawn Flip through their notes Make copious notes Sigh heavily Lie back in the chair and cross their arms Scan across the room Whisper Tap their feet

By Meenakshi Pawar

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Tips and Techniques for Effective Presentation Skills

Maintain good eye contact Taking a stand Vary your speaking volume Use pauses Do not read your presentation Give handouts Prepare and be confident Use props, stories, questions, clips, examples etc

By Meenakshi Pawar

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Tips and Techniques

For Delivery
If you have handouts, do not read straight from them Do not put both hands in your pockets for long periods of time Speak to the audienceNOT to the visual aids Speak clearly and loudly enough for all to hear Learn the name of each participant as quickly as possible Circulate around the room as you speak List and discuss your objectives at the beginning of the presentation Get to the presentation before your audience arrives; be the last one to leave

By Meenakshi Pawar

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Presentation Planning Checklist

Pre Presentation Check Check the audience seating arrangement. If it is unacceptable to you, modify it to suit your needs Check the podium or stage. Decide how you are going to arrange your workspace to make your talk run smoothly Visualize your self speaking & make sure you know all your participants name If you plan to use the chalkboard at any point, make sure chalk and erasers are available Cont..
By Meenakshi Pawar 20

Remember the KISS Rule

Keep It Short and Simple
Key points only
One idea per overhead

Short words, short phrases

Strong statements: active voice Round off numbers

By Meenakshi Pawar

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You will not get a second chance to make a Good First Impression

By Meenakshi Pawar

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