Awareness Session on OHSAS BS OHSAS 18001:2007

Team MR Office
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CONTENTS
1. Introduction of OHSAS
2. Requirement of OHSAS standard
Clause 1 : Scope Clause 2 : Reference publication Clause 3 : Terms and definitions Clause 4 : OH&S Management System Requirements

3. Your Queries

What is OHSAS 18001?

OHSAS 18001:2007 is an internationally recognized occupational health and safety (OH&S) management system developed to match the demand for a recognizable standard against which assessing and certifying the management system. The standard can be applied to all business and operational activities and requires also the compliance with all applicable regulatory framework. .

History :
Originally developed in early 1990s as BS8800 Revised in 1999 by BSI to be more compatible with ISO 14001 Revised in 2007 adding health components Framework for an effective OH&S-MS 17 elements designed in parallel to ISO 14001 Allows third-party certification/registration

What it tells ??
This standard does not establish OH&S performance criteria, nor does it provide detailed specifications for the design of an OHSAS management system but requires the organization to: establish its own safety policy and objectives identify hazards and risks evaluate risks likelihood and impact verify the compliance with applicable rules plan and deploy suitable countermeasures to prevent injuries, illnesses and fatalities monitor and improve performances

Who created this standard?

OHSAS 18001 has been developed by a working group lead by BSI and several leading national standards bodies, certification bodies, and professionals.

Can the OHSAS 18001 standard be integrated with other management systems?
OHSAS 18001 has been developed to ensure the compatibility with the ISO 9001 (Quality) and ISO 14001 (Environmental) management systems standards, in order to facilitate the integration of quality, environmental and occupational health and safety management systems by organizations, should they wish to do so.
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Who does the OHSAS 18001 standard apply to?

The OHSAS Standard applies to any organization that wishes to: Support and promote good OH&S practices Minimize safety risks in the work environment Ensure the proper deployment of its OH&S policy and the achievement of objectives Introduce a common language for health and safety within the organization Establish, deploy, monitor and improve the OH&S management system Achieving the OH&S management system certification by a third party certification body

What are the benefits from implementing OHSAS 18001?

Improving awareness and control of workplace hazards and risks Facilitating the reduction in the number and severity of workrelated accidents and illness, lost time incidents and injuries

Improving employee health and safety and people satisfaction

Leading to compliance with legal and regulatory requirements, Reducing risks of litigations and penalties Establishing a framework for effective risk management

BENEFITS OF OH&SMS
Reducing insurance premiums and other unexpected costs related to healthcare Improving productivity, people satisfaction and retention Increasing ability to attract the best new talent. Reducing operating costs - by decreasing down-time through incidents and ill health Reducing costs associated with legal fees and compensation Improving the company image through independent management system certification
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How to get OHSAS 18001 certification?

The management certification process follows the following steps: I. Application for registration II. Initial Certification Audit to verify the compliance with OHSAS 18001 requirement. Such audit consist of Stage 1 and Stage 2 audits III. Certification granting by the Certification Body and maintained by the Organization. IV. Surveillance Audit to confirm the maintenance of compliance with the requirements V. Re-certification audit after three years.
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OHSAS Initial Certification Process

The Initial Certification Process is similar to that of ISO 9001 or ISO 14001 and consists of two different audits.

Stage 1-

the purpose of this visit is to determine the organizations readiness for a full assessment.

Stage 2- this Audit shall take place at site and aim to confirm if the management system complies with the requirements of OHSAS 18001 and the internal documentation.

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Stage 1- The assessor will:

Audit the organizations management system documentation confirm that the OH&S management system conforms to the requirements of the standard confirm its implementation status confirm the scope of certification check legislative compliance evaluate if the internal audits and management review are being planned and performed and that the management system implementation is ready for Stage 2 Audit produce a report that identifies any non-compliance or potential for noncompliance and agree a corrective action plan if required produce an audit plan and confirm a date for the Stage 2 assessment visit
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Stage 2 this Audit shall take place at site and aim to confirm if the management system complies with the requirements of OHSAS 18001 and the internal documentation. The Auditor shall verify: the conformity to all requirements of the applicable management system standard or other normative document performance monitoring, measuring, reporting and reviewing against key performance objectives and targets (consistent with the expectations in the applicable management system standard or other normative document) the management system and performance as regards legal compliance the effective implementation of the risk management approach the operational control of the processes the internal auditing and management review

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The auditor shall report any non-compliances or potential for non-compliance produce a surveillance plan and confirm a date for the first surveillance visit

If the Auditor identifies any critical or major non-conformance, the organization cannot be certified until corrective action is taken and verified.

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Definitions

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Introduction to OH&S Management System.

Occupational health and safety (OH&S)
Conditions and factors that affect, or could affect, the health and safety of employees or other workers (including temporary workers and contractor personnel), visitors, or any other person in the workplace
workplace any physical location in which work related activities are performed under the control of the organization

OH&S Management System

Part of an organizations management system used to develop and implement its OH&S policy and manage its OH&S risks

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Hazard
source, situation, or act with a potential for harm in terms of human injury or ill health (3.8), or a combination of these

Ill Health
identifiable, adverse physical or mental condition arising from and/or made worse by a work activity and/or work-related situation

Risk
combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the severity of injury or ill health (3.8) that can be caused by the event or exposure(s)

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Sources of Risks
Products Materials and their properties Work processes and procedures Equipment Personnel Workplace and location Natural environment, climatic conditions External / interested parties

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Acceptable risk
Risk that has been reduced to a level that can be tolerated by the organization having regard to its legal obligations and its own OH&S policy

Risk assessment
Process of evaluating the risk(s) (3.21) arising from a hazard(s), taking into account the adequacy of any existing controls, and deciding whether or not the risk(s) is acceptable

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Incident
work-related event(s) in which an injury or ill health (regardless of severity) or fatality occurred, or could have occurred NOTE 1 An accident is an incident which has given rise to injury, ill health or fatality. NOTE 2 An incident where no injury, ill health, or fatality occurs may also be referred to as a near-miss, near-hit, close call or dangerous occurrence.

Interested party
person or group, inside or outside the workplace, concerned with or affected by the OH&S performance of an organization.

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Requirements in OHSAS Standards

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PDCA Approach
This OHSAS Standard is based on the methodology known as Plan-Do-Check-Act (PDCA).

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Clause 1 Scope

This OHSAS Standard is applicable to any organization that wishes to:

establish an OH&S management system implement, maintain and continually improve an OH&S management system assure itself of its conformance with its O&HS policy demonstrate such conformance to others seek certification by an external organization make a self-determination and declaration of conformance

Note :- This OHSAS Standard is intended to address occupational health and safety, and is not intended to address other health and safety areas such as employee wellbeing/wellness programmes, product safety, property damage or environmental impacts.

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Clause 2 Reference Publications

OHSAS 18002,

Occupational health and safety management systems Guidelines for the implementation of OHSAS 18001

International Labour Organization:2001,

Guidelines on Occupational Health and Safety Management Systems (OSH-MS)

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Clause 3 Terms and Definitions

Discussed in previous session

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Clause 4 OH&SMS requirements

4.1 General requirements The organization shall establish, document, implement, maintain and continually improve an OH&S management system

The organization shall define and document the scope of its OH&S management system.

Scope

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4.2 OH&S policy

Provides the framework for setting and reviewing OH&S objectives;

Appropriate to Risks Commit to Prevention of Injury and ill Health and Continual Improvement Commit to Comply with Legislation Documented, Implemented, Maintained Communicated Available to Interested Parties Periodic Review
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Environment, Occupational Health & Safety Policy

We at PVPL are committed for prevention of pollution, injury and occupational ill Health of all employees and other individuals in our premises. We all are focused to continuallyReduce

Risk of accidents and health hazards Adverse impacts of all our products and processes on Environment, Health & Safety Consumption & Wastages of natural resources and energy

Enhance Awareness of environmental, health and safety requirements Process efficiency and resources utilization Adoption to environment and healthy friendly technologies & processes

Ensure Compliance to all applicable legal and other requirements to which we subscribe Objectives and targets for continual improvement Environment, Health, & Safety performance are set, monitored and reviewed Appropriately training is given to all individuals enter in our premises

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Planning Phase

4.3 Planning
Hazard Identification, Risk Assessment and Determining Controls Legal & Other Requirements Objectives and Programme(s)

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Planning Phase
developing a methodology for hazard identification and risk assessment, identifying hazards, estimating the associated risks, taking into account the adequacy of any existing controls determining whether these risks are acceptable, and determining the appropriate risk controls, where these are found to be necessary

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Planning Phase
4.3.1 Hazard identification, risk assessment and determining controls

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Planning Phase
Determining the need for controls

If new or improved controls are required, their selection should be determined by the principle of the hierarchy of controls,
a) elimination;

b) substitution;
c) engineering controls; d) signage/warnings and/or administrative controls; e) personal protective equipment.

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Planning Phase
Procedure of HIRA shall take into account

a) routine and non-routine activities; b) activities of all persons having access to the workplace (including contractors and visitors); c) human behavior, capabilities and other human factors; d) identified hazards originating outside the workplace capable of adversely affecting the health and safety of persons under the control of the organization within the workplace;

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Planning Phase
e) hazards created in the vicinity of the workplace by workrelated activities under the control of the organization. f) infrastructure, equipment and materials at the workplace, whether provided by the organization or others;

g) changes or proposed changes in the organization, its activities, or materials;

h) modifications to the OH&S management system, including temporary changes, and their impacts on operations, processes, and activities;

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i) any applicable legal obligations relating to risk assessment and implementation of necessary controls j) the design of work areas, processes, installations, machinery/equipment, operating procedures and work organization, including their adaptation to human capabilities.

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The organizations methodology for hazard identification and risk assessment shall: a) be defined with respect to its scope, nature and timing to ensure it is proactive rather than reactive; and b) provide for the identification, prioritization and documentation of risks, and the application of controls, as appropriate.

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4.3.2 Legal and other requirements

The procedure(s) for identifying and accessing legal requirements must be implemented All legal and other requirements must be taken into account when establishing, implementing and maintaining the OH&S Management System The organization shall keep this information up-to-date. Relevant information on legal and other requirements should be communicated to all people working under the control of the organization not just employees and interested parties
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Examples of legal requirements

legislation, including statutes, regulations and codes of practice, decrees and directives, orders issued by regulators, permits, licenses or other forms of authorization, judgments of courts or administrative tribunals, treaties, conventions, protocols.

Examples of other requirements

contractual conditions, agreements with employees, agreements with interested parties, agreements with health authorities, non-regulatory guidelines, voluntary principles, best practices or codes of practice, charters,
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Planning Phase
4.3.3 Objectives and programme(s)
a) Objective to be defined at relevant functions and levels within the organization.
b) Objectives should be S.M.A.R.T.
Examples of types of objectives can include: 1. objectives to increase or reduce something that specify a numerical figure (e.g. to reduce handling incidents by 20%),
2. objectives to introduce controls or eliminate hazards (e.g. for noise reduction in a workshop), 3. objectives to introduce less hazardous materials in specific products,

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Planning Phase

Programme(s)
The organization shall establish, implement and maintain a programme(s) for achieving its objectives.

The programme (its like an action plan) should address the following requirements as a minimum to be consider a) designation of responsibility and authority for achieving objectives at relevant functions and levels of the organization; and b) the means and time-frame by which the objectives are to be achieved.

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OH&S Planning

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DO - Phase

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DO Phase
4.4 Implementation and operation
4.4.1 Establishing resource, roles, responsibility, accountability and authority

4.4.2 Competence, training and awareness 4.4.3 Communication, participation and consultation 4.4.3.1 Establishing OH&S communication procedures 4.4.3.2 Establishing Participation and consultation procedures 4.3.4 Documentation for OH&S management system 4.4.5 Control of documents 4.4.6 Operational control 4.4.7 Emergency preparedness and response

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4.4.1 Resources, roles, responsibility, accountability and authority

- Top management commitment
Ensuring the availability of resources Defining roles, allocating responsibility and accountability

- Appointment of Management Representative.

MR should ensure OH&SMS is established, implemented and maintained. Reporting the performance of OH&SMS to top management, for review.

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4.4.2 Competence, training and awareness

Personnel shall be competent to perform tasks that may impact on OH&S in the workplace. Competence shall be defined in terms of appropriate education, training and/or experience. Requirement for training needs to be identified and the effectiveness of the training or action taken to be evaluated. Associated records to be retained. Training take into account differing levels of: Responsibility Ability Literacy Risk
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4.4.3 Communication, participation and consultation

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4.4.3.1 Communication

Communicate internally at various levels and functions of org. Communicate with contractors and other visitors. Review, document and respond to relevant communication from external interested party.

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4.4.3.2 Participation and consultation

Participation of workers in hazard identification/risk assessments Involve them in the development & review of OH&S policies and objectives Appropriate involvement in incident investigation. Consulted where there are changes that affect their OH&S.

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4.4.4 Documentation
Documentation shall include :
a) The OH&S policy and objectives; b) Scope of OH&SMS c) description of the main elements of the OH&S management system and their interaction, and reference to related documents;

d) documents, including records, required by this OHSAS Standard; and

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4.4.5 Control of Documents

Approval of documents prior to issue Review and update as necessary and reapprove Ensure the changes and current revision status are identified. Ensure the relevant documents are available at point of use Ensure document remain legible and readily identifiable. Ensure external origin documents are identified and their distribution is controlled. Control of obsolete documents

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Document and Data Control

Right information is available:
In the right place At the right time

In the right revision

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4.4.6 Operational Control

Identify operations and activities where risk requires further control Plan these to ensure that documented procedures are developed operating criteria specify key steps and requirements procedures addressing risks related to contractor goods and services establish design procedures to reduce/eliminate source of risks The organization must determine those operations and activities that are associated with the identified hazards where the implementation of controls are necessary to manage OH&S risk(s) Includes the need for controls related to contractors and other visitors to the workplace Includes the need for the management of change

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Consideration to establish and Implement OCP

OH&S policy and objectives, results of hazard identification, risk assessment, evaluation of existing controls and determination of new controls, management of change processes, internal specifications (e.g. for materials, equipment, facilities layout), information on existing operating procedures, legal and other requirements to which the organization subscribes (see 4.3.2), product supply chain controls related to purchased goods, equipment and services, feedback from participation and consultation (see 4.4.3), the nature of, and extent to which, tasks are to be performed by contractors and other external personnel, access to the workplace by visitors, delivery personnel, service contractors, etc.

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Operational Control

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4.4.7 Emergency Preparedness & Response

Emergency response procedures to address identifying potential for incidents and emergencies preventing and mitigating resultant illnesses and injuries responding to incidents and emergencies when they occur.

In planning its emergency response the organization has to take into account the needs of relevant interested parties e.g. emergency services and neighbor.

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Emergency Preparedness & Response

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Check Phase

4.5 Checking 4.5.1 Performance Measurement and monitoring 4.5.2 Evaluation of compliance 4.5.3 Incident investigation, non conformity, corrective action and preventive action 4.5.3.1 Incident investigation 4.5.3.2 Non conformity, corrective action and preventive action 4.5.4 Control of records 4.5.5 Internal Audit

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4.5.1Performance Measurement & Monitoring

1. 2. 3. 4. 5. 6. Monitoring the achievement of objectives Quantitative and qualitative measures Proactive and reactive methods Records to facilitate corrective and preventive actions Calibration of monitoring equipment The procedure(s) for monitoring and measuring OH&S performance should now cover monitoring the effectiveness of controls for health as well as safety.

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Quantitative & Qualitative

Direct Quantitative Measures
number of lost work days following an injury decibel levels of noise in a work area

Indirect Qualitative Measures

review of inspection logs observation of a task interviews

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Proactive & Reactive Measures

Proactive monitoring of compliance
routine basis, independent of any event monitoring may be required by regulations
daily equipment checks periodic review of hot-work permits

Reactive monitoring of accidents or incidents

in response to an event or trigger
accident investigation monitoring in response to a complaint

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4.5.2 Evaluation of compliance

A new clause split into two sub-clauses 4.5.2.1 This is a new clause and covers the requirement for organizations to establish, implement and maintain a procedure for periodically evaluating compliance with applicable legal requirements and to keep records of the results of these periodic evaluations. 4.5.2.2 The organization must also evaluate compliance with other requirements to which it subscribes and keep records.

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4.5.3 Incident investigation, nonconformity, corrective action and preventive action

Formerly Accidents, incidents, nonconformance's, corrective and preventive action. Split into 2 sub-clauses 4.5.3.1 (Incident Investigation) & 4.5.3.2 (Nonconformity, corrective action & preventive action) 4.5.3.1 Investigations must be performed in a timely manner, documented and maintained 4.5.3.2 Procedure now includes reviewing the effectiveness of corrective action and risk assessment for new/changed controls Handle, investigate, mitigate Accidents Incidents non-conformances Corrective and preventive actions Review action plans through risk assessment process

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4.5.3 Incident investigation, nonconformity, corrective action and preventive action

Handle = immediate action Notification emergency response recordkeeping to facilitate investigation Investigation process team and procedures root cause analysis People are involved human elements

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4.5.3 Incident investigation, nonconformity, corrective action and preventive action Correct immediate problem Mitigate consequences Eliminate or control root cause Prevent recurrence Review action plans through risk assessment process Communicate results and monitor
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4.5.4 Control of records

Identification, maintenance, and disposition Records must be: Legible Identifiable traceable to the activities involved easily retrievable protected from damage, deterioration, or loss held for specified and documented retention times Formerly Records and records management Section is more concise than the 1999 Specification but includes all the main principles. Records required to demonstrate conformity to requirements of the OH&S management system and OHSAS 18001 Standard. Procedure(s) required for identification, storage,protection,retrieval,retention and disposal of records

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4.5.5 Internal Audit

Determine if OH&S-MS:
conforms with planned arrangements is properly implemented and maintained is effective in meeting policy and objectives

Results provided to top management Audit program and schedule reflect risks and previous audit results
Audit procedure(s) to be established, implemented and maintained. Auditors to be objective and impartial

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4.5.6 Management Review

Clause now includes a 9 point checklist of the input and a 4 point list of outputs from MR Inputs include results of internal audits and evaluations of compliance with legal requirements, participation and consultation, communication/complaints OH&S performance, objectives, incident investigations, corrective/preventive action New requirement that relevant outputs from management review must be made available for communication and consultation

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Management Review

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