[Your company name] presents:

Microsoft Office
®

Excel 2003 Training

®

How to use l is ts
Course contents

• Overview: Lists in Excel 2003

• Lesson 1: Create a list

• Lesson 2: Sort and filter a list

Each lesson includes a list of suggested tasks and a set of

test questions.

How to use lists

Overview: Lists in Excel 2003

There’s a new Lis t command in Excel

2003 that makes it easy to create
orderly rows of data such as
addresses, names of clients or
products, and quarterly sales amounts.

The new List command also makes it

easy to total up values and to sort and
filter data.

How to use lists

Course goals

• Create a list using the List command.

• Add up values in lists using the List toolbar.

• Use the AutoFilter arrows to sort and filter list data.

How to use lists

 Lesson 1

Create a li st
Create a list

Using the new Lis t command to

enter list data has several benefits.

For example, AutoFilter arrows are

applied automatically in a
convenient way (more on that in
Lesson 2).

The new Lis t command Also, you can use the new To gg le
is on the Data menu. Total Ro w button to total the last
column in the list.

How to use lists

Use the List command

Imagine that you've already entered

some data for salespeople into
Excel.

To have Excel see this data as a list,

click any cell within the data, and
then:
Creating a list • Point to List on the Da ta menu.

• Click Cre at e Lis t.

(Continued on next slide.)

How to use lists

Use the List command, cont’d.

The Cr ea te List dialog box

appears.

You confirm that your data has

headers (column headings), and
that the indicated data is what you
want included in the list.
Creating a list
Then the data becomes a list.

How to use lists

Now you have a list

Now that the data is a list:

1. AutoFilter arrows are
automatically added in the header
row.

2. A dark blue border appears

around the list.

(Continued on next slide.)

How to use lists

Now you have a list, cont’d.

The dark blue border indicates the

range of cells in your list.

You can have more than one list on

a worksheet when you use the List
command.

The blue border distinguishes one

list from another and helps you to
tell list data from other worksheet
data.

How to use lists

Add a row or a column to the list

The row that contains an asterisk at

the bottom is the insert row—the
row you use to insert additional
data.

As soon as you enter data to the

List with an insert row insert row, another empty insert row
is added to the list, so that you can
continue to add data.

(Continued on next slide.)

How to use lists

Add a row or a column to the list, cont’d.

• When another name, Callahan, is

added to Cell A8…
• … a new insert row is added in
cell A9.

List with an insert row If you click outside the list, the
insert row and asterisk disappear,
and the list border moves up one
row.

(Continued on next slide.)

How to use lists

Add a row or a column to the list, cont’d.

You can add a column to the list by

typing in the empty column to the
right. The list automatically expands
to include that column.

List with an insert row

How to use lists

Add up values

The Togg le Total R ow button on

the new List toolbar totals the last
column in the list.

To get a total in column C of the

example:

The Tog gle Tota l Row • Click the Toggl e Total Ro w

button on the new Li st button on the Lis t toolbar...
toolbar
• ... to add a Total row to the list.

How to use lists

Suggestions for practice

1. Create a list.

2. Add a total to a list.

3. Add a row and a column.

Online practice (requires Excel 2003)

How to use lists

Test 1, question 1

On which m en u is the Lis t co mma nd? (P ick

one answer .)

• On the Tools menu.

• On the Dat a menu.

• On the List menu.

How to use lists

Test 1, question 1: Answer

On the Da ta menu.

On the Da ta menu in Excel 2003, point to List , and then

click Cr ea te List .

How to use lists

Test 1, question 2

Ho w do you ad d a co lu mn to a list ? (Pi ck one

an swe r.)

• Type in the empty column to the right.

• On the Dat a menu, point to List , and then click

Re siz e List .

• Right-click the empty column to the right, click

In se rt, and then click En tir e Colu mn .

How to use lists

Test 1, question 2: Answer

Type in the empty column to the right.

The list will automatically expand to include that column.

How to use lists

 Lesson 2

Sor t and fi lter a lis t

Sort and filter a list

When you create a list with the Lis t

command, you automatically add
AutoFilter arrows to the list.

You can use the AutoFilter arrows

for sorting and filtering your list
data.
AutoFilter arrows
The Lis t command also lets you
work with several lists on a single
worksheet.

How to use lists

How to sort

You can sort any column in a list,

just by clicking its AutoFilter arrow
and choosing one of the sort
commands on the menu that
appears.

(Continued on next slide.)

How to use lists

How to sort, cont’d.

To sort the Date column in the

example in descending order, so
that you could see the most recent
orders first:

• Click the AutoFilter arrow on the

Date header…
• … click Sort Descen ding .

How to use lists

How to filter

Filtering list data is as simple as

sorting. Excel will automatically
show only the data you specify.

To see only sales made by Peacock,

instead of everyone’s sales:

1. Click the AutoFilter arrow on the

Name column.

2. Select Peacock.

How to use lists

More than one list on a worksheet

When you use the Lis t command,

you can have more than one list on
a worksheet.

You can add or delete a row in one

You can add a row to the list without adding or deleting a row
list on the right without in a list next to it, an ability new in
adding a row to the list Excel 2003.
on the left.
You can also sort those lists
separately, because using the Lis t
command automatically gives each
list its own AutoFilter arrows.

How to use lists

Suggestions for practice

1. Sort a list

2. Filter a list.

Online practice (requires Excel 2003)

How to use lists

Test 2, question 1

Ho w do you so rt li st dat a in de scen di ng ord er ?

(Pi ck one answer .)

• Click So rt on an AutoFilter arrow in the list.

• Click So rt De scen din g on an AutoFilter arrow in

the list.

• Click So rt De scen din g on the List toolbar.

How to use lists

Test 2, question 1: Answer

Click So rt De scen din g on an AutoFilter arrow in the list.

How to use lists

Test 2, question 2

Yo u ca n have mo re tha n one li st on a w orksh ee t,

an d yo u can add or de le te a row in one lis t
wi th out ad din g or del eti ng a ro w in the list next
to it . (Pi ck one ans wer .)

1. True.

2. False.

How to use lists

Test 2, question 2: Answer

True.

How to use lists

Quick Reference Card

For a summary of the tasks covered in this course, view the

Quick Reference Card.

How to use lists

USING THIS TEMPLATE

See the notes pane or view the

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