UAF Graduate Schools

Tips & Tricks for Writing Your Thesis in MS WORD

Presented by Shelly Baumann, Coordinator
202 Eielson Building (907) 474-7464 PO BOX 757560 (907) 474-1984 fax Fairbanks, AK 99775-7560 gradschool@uaf.edu http://www.uaf.edu/gradsch/

General Thesis Information

Thesis Formatting Workbook

Thesis Formatting Workshop Thesis Submittal Form:

Masters PhD

Microsoft Office 2003 vs. 2007

Interface is very different and takes a bit of getting use to. Files saved with the default setting in Office 2007 CANNOT be opened by earlier versions. To change go to tools, options, & save tab

Program Word

2003 Ext. .doc

2007 Ext .docx

Excel
Power Point Access

.xls
.ppt .mdb

.xlsx
.pptx .accdb

MS Word Compatibility

Revealing Your Formatting

Find this button on your toolbar

Page Setup: Mac

MARGINS

Page Setup: Windows MS Word 2003 or Earlier

MARGINS

Left: 1.5 Right: 1.0 Top: 1.5 Bottom: 1.0

Margins: Windows MS Word 2007

Widows & Orphans

Section and Page Breaks

Section and Page Breaks cont.

Use page breaks when format stays the same Use section breaks (next page) when format changes or between chapters

For example, use for landscape table or figures! That page will be landscape and the rest portrait.

Inserting Breaks: MS Word 2007

Header/Footer: Mac

Format page numbers

Header/Footer: Windows MS Word 2003 or Earlier

Header/Footer: Windows MS Word 2007

Page Numbers: Mac

Click on INSERT in the menu bar Then click on PAGE NUMBERS

Page Numbers: Windows MS Word 2003 or Earlier

Page Numbers: Windows MS Word 2007

Formatting Page Numbers

Landscape Page Example

Page Number is in the upper right hand corner

1 from top & right

Styles for Mac

Formatting Palette

Styles for Mac cont.

Styles for Mac cont.

Styles for Windows Word 2003 or Earlier

Styles for Windows Word 2003 or Earlier cont.

Styles for Word 2007

Styles for Word 2007 cont.

Outlined Numbering for Mac & Word 2003 or Earlier

Select a Heading (Chapter or Subsection) Right Click Select Bullets & Numbering

Outlined Numbering cont.

Select the style you prefer All can be modified using the CUSTOMIZE button

Outlined Numbering cont.

To modify Click Customize You must select and modify each level you will be using in your document.

Outlined Numbering for Word 2007

To modify or customize the list

Figures: Inserting from File

Formatting Figures: Mac

Formatting Figures : Windows

Right click on the picture

Formatting Figures: Word 2007

Captions for Figures

Select the figure Right click Select Caption

If caption is not an option, then go to INSERT in the main menu bar and select CAPTION.

Captions cont.

Captions cont.

What a Figure with Caption Feature Should Look Like

Tables

Tables: Windows MS Word 2007

Tables: Inserting & Deleting Columns & Rows

Captions for Tables

Find the cross and select Then right click Select Caption If Caption is not an option, then go to Insert and select Caption

Table of Contents: Mac

Leader Dots

Table of Contents: Windows

Table of Contents: Word 2007

Leader Dots

Go to Format and Tabs 6 for UAF requirements rather than 6.5

Tabs & Leader Dots: MS Word 2007

On the Page Layout tab, click the Paragraph Dialog Box Launcher. In the Paragraph dialog box, click Tabs.

When All Else Fails

If the Table of Contents will not cooperate after the last time you update, then insert leader dots with the tab. If a table or figure will not print with the document print it separate.

Resources
Writing Your Dissertation with Microsoft Word: A step by step guide by Vincent Kiernan The WEB A refresher on this workshop or the Thesis Formatting workshop go to: http://www.uaf.edu/gradsch/current/readyto-graduate/

The Perfect Thesis/Dissertation

If the Graduate School deems you have a perfectly formatted thesis.

Then we will pay $100 towards your thesis binding costs!

Electronic Copy is Now Required

You are now required to submit an electronic copy (searchable .pdf or .doc) when you turn in your copy for format check and when you submit your final copies

Thank You!

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