Documente Academic
Documente Profesional
Documente Cultură
Project Monitoring
Monitoring a pro ect mean" gaining eno%g! information a(o%t t!e pro ect to $no# #!en de&iation" to t!e pro ect plan (ecome large eno%g! to #arrant correcti&e action") It al"o mean" o(taining information a(o%t prod%ct de&elopment, team performance", and recogni*ing potential ri"$") T!i" i" t'picall' accompli"!ed t!ro%g! pro ect "tat%" report" and reg%lar pro ect "tat%" re&ie#")
3. Plan the activities - #!at need" to (e done - #!en it "!o%ld (e done - #!o #ill (e in&ol&ed in doing it - #!at re"o%rce" are needed to do it - !o# long it #ill ta$e to do - !o# m%c! it #ill co"t)
. !onitorin" ,or$ o%t t!e mo"t appropriate #a' of monitoring t!e #or$ - again, $eep it "imple. - meeting" - diarie" - report" on progre"" - acco%nt", report" on finance")
!onitorin" methods
#eports T!e"e do not !a&e to (e &er' long) T!eir p%rpo"e need" to (e clear - to report on acti&itie" and ac!ie&ement") T!e' "!o%ld gi&e a clear and !elpf%l record of e/actl' #!at !a" (een ac!ie&ed) T!e' "!o%ld (e "!ort and to t!e point) T!i" $ind of report #ill !elp in f%t%re planning and #o%ld clearl' inform t!e Go&ernment or a donor agenc' of #!at !a" ta$en place)
$iaries A !elpf%l #a' of recording information #o%ld (e to %"e one "ide of a note (oo$ for dail' or #ee$l' plan") ,rite on t!e ot!er "ide #!at act%all' !appened) 0eeping a #or$ diar' #ill !elp to e&al%ate 'o%r o#n #or$)
%inances Donor agencie" often tran"fer f%nd" in 1%arterl' or !alf 'earl' pa'ment" #!ic! ma' not fit in #it! t!e planned pro ect e/pen"e") Planning of e/pendit%re ma' need to ta$e t!i" into acco%nt) Caref%l (%dgeting and planning #ill (e of great !elp in t!i")
!eetin"s Confidence and tr%"t are &ital) T!ere i" a po""i(ilit' t!at monitoring ma' (e "een a" a #a' of c!ec$ing %p on people) It m%"t (e a oint effort t!at e&er'one i" in&ol&ed #it! in "ome #a' or anot!er)
PROJECT CONTROL
Pro ect control i" a proce"" of comparing act%al performance again"t plan to identif' de&iation", e&al%ate po""i(le alternati&e co%r"e of action", and ta$e appropriate correcti&e action")
Ta$ing action
If de&iation" from plan" are "ignificant, correcti&e action" #ill (e needed to (ring t!e pro ect (ac$ in line #it! t!e original or re&i"ed plan"
Refer to earned &al%e c!art (a"i" for e&al%ating co"t and performance to date If total &al%e of t!e #or$ accompli"!ed i" in (alance #it! t!e planned 9(a"eline: co"t, and act%al co"t t!en top mgmt !a" no partic%lar need for a detailed anal'"i" of indi&id%al ta"$" Earned &al%e concept com(ine" co"t reporting ? aggregate performance reporting into one compre!en"i&e c!art
@a"eline co"t to completion referred to a" (%dget at completion 9@AC: Act%al co"t to date referred to a" e"timated co"t at completion 9EAC: Identif' "e&eral &ariance" according to t#o g%ideline"
2) 4) A negati&e &ariance i" A(adB Co"t and "c!ed%le &ariance" are calc%lated a" earned &al%e min%" "ome ot!er mea"%re
Critical ratio
3ometime", e"peciall' large pro ect", it ma' (e #ort!#!ile calc%lating a "et of critical ratio" for all pro ect acti&itie" T!e critical ratio i"
act%al progre""
(%dgeted co"t
If ratio i" 2 e&er't!ing i" pro(a(l' on target T!e f%rt!er a#a' form 2 t!e ratio i", t!e more #e ma' need to in&e"tigate
TCAN0 DOE