Introduction

The role of the project manager is one of great

responsibility. project manager's job is to direct, supervise and control the project from beginning to end.

Project Manager
Project managers must be generalists that can oversee

many functional areas and have the ability to put the pieces of a task together to form a coherent whole Project managers are:
Systems Approach (government, policies, pekeliling)-

limit of power of authoritities Facilitator and generalist (guide the subordinate)distribute the power of authortties more flexible
*Based on type of organization structure

Project Manager
Three major questions face the project manager:
1. What needs to be done? 2. When must it be done? 3. How are the resources required to do this job going to be obtained?

Project manager is responsible for organizing, staffing, budgeting, directing, planning, and

controlling the project.

Area Covered by Project Manager

Responsibilities of Project Manager

A. Responsibility to the Parent Organization
B. Responsibility to the Client C. Responsibility to the Team Members and staff D. Responsibility to project

A: Responsibility to the Parent Organization

Conservation of resources (optimum utilize resourse)
Timely and accurate project communications

(Client, Organization, Staff and all stakeholder in the project) Careful, competent management of the project Protect the firm or company from high risk-(contract and law) Accurate reporting of project status with regard to budget and schedule (Earn value management, Control and monitoring)

B: Responsibility to the Client

Preserve integrity of project and client
Resolve conflict among interested parties (sub-con,

supplier and etc)-arbitration Ensure performance, budgets, and deadlines are met

C: Responsibility to the Team Members and staff

Fairness, respect, honesty
Concern for members future after project Safety-HSE at workplace create good work environment-good accommodation

at workplace Welfare-ensure staff & workers (workers quarters, etc) Motivation-ensure staff are motivated to complete the project

D: Responsibilty PM to project
Planning of financial,manpower/ site team and work

schedule Choosing construction method and technology Uses of optimum resources Coordination with client, authority,contractor, supplier, and consultant Control cost, work progress, and safety

Responsibilities of Project Manager

The project manager must define the project, reduce it to a

set of manageable tasks, obtain appropriate resources and build a team to perform the work. The project manager must set the final goal for the project and motivate his/her team to complete the project on time. The project manager must inform all stakeholders of progress on a regular basis. The project manager must assess and monitor risks to the project and mitigate them. No project ever goes exactly as planned, so project managers must learn to adapt to and manage change

Project Managers Skill

A project manager must have a range of skills including:

Leadership People management (customers, suppliers, functional managers and project team) Effective Communication (verbal and written) Influencing Negotiation Conflict Management Planning Contract management Estimating Problem solving Creative thinking Time Management

Attribute of Project Manager

Some of the most popular attributes, skills, and qualities that have been sought in project managers are:
Strong technical background A mature individual Someone on good terms with senior executives A person who can keep the project team happy

One who has worked in several different departments

Selecting Project Manager

Four major categories of skills that are required for the

project manager and serve as the key criteria for selection:

Credibility Sensitivity Leadership and management style Ability to handle stress

A: Credibility
The project manager needs two kinds of credibility: Technical credibility - perceived by the client, senior executives, the functional departments, and the project team as possessing sufficient technical knowledge to direct the project Administrative credibility - keeping the project on schedule and within costs and making sure reports are accurate and timely. Must also make sure the project team (engineer, SV, etc) has access to get material, equipment, and labor when needed

B: Sensitivity
There are several ways for project managers to display sensitivity:
Understanding the organizations political structure Sense interpersonal conflict on the project team or

between team members and outsiders

Does not avoid conflict, but confronts it and deals with

it before it escalates
Keeps team members cool

C: Leadership and Management Style

Leadership has been defined as:
interpersonal influence, exercised in situation and directed through the communication process, toward the attainment of a specified goal or goals.

Other attributes may include: enthusiasm optimism energy firmness courage personal maturity

D: Ability to Handle Stress

Four major causes of stress associated with the management of projects:
1. Tedious set of procedures and techniques in managing works 2. Many project managers have too much workload 3. Some project managers have a high target and expectation 4. The parent organization is experiencing with major change

Level of Manager
Level 1 :Competent Project Manager
Level 2: Excellence Project Manager Level 3 :Great Project Manager

What must be possessed by manager?

Skills
Knowledge Experience Individual characteristics

Skills
A project manager must have a range of skills including: Leadership People management (customers, suppliers, functional managers and project team) Effective Communication (verbal and written) Influencing Negotiation Conflict Management Planning Contract management Estimating Problem solving Creative thinking Time Management

Knowledge
Body of knowledge of Project Management (refer to construction industries):

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

Management Engineering Quantity surveyor Law Construction technology Accounting Economics Finance Sociology Town planning Architechture

Experience
At least 5 years of experience
2,3 project completed

Individual characteristics Sincerity Trustworthy Good judgment Just and fair Integrity

Level 1: Competent PM
Knowledge- related to construction

+
Skills- problem solving, tools, decision making,

comunication and etc +

Experience-

-Min 5 years (2,3 project completed) -experience related to the field (scope of work)

Level 2: Excellence PM
Level 1 (competent PM)

+
Individual Characteristics

-good attitude (sincerity, trustworthy

Level 3: Great PM
Level 2 (Excellence PM)

+
Natural Talent- (gifted of leadership skills)-few people

only +
Innovation (extra)

reference
Lecture note : Prof. Dr Muhd Zaimi Abdul Majid

(Faculty of Civil Engineering, UTM)