Administration Department

1 Administration Department

TABLE OF ORGANIZATION
JOANN HIZON

Vice President

RUSSIELLE MACALE

PHINE ARUGAY

ANNA CABE

Human Resources

Administration

Facilities Mgt.

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ADMINISTRATION DEPARTMENT
PHINE ARUGAY Assistant Vice President

JEAN BARANDINO Admin Manager MANAGEMENT SUPPORT

ALICE ARAGONES Admin Officer GENERAL SERVICES

MEANN LAZONA Admin Officer SUPPLIES MANAGEMENT

JEAH HINTAY Admin Asst.

DONNA ELNAR Receptionist

Drivers, Messengers, Office Clerks

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ADMINISTRATION IN A NUTSHELL
Fixed Assets Photocopying Gym Reservation parking ID Newspaper Asset management system Communication Subsidy

Archiving

Van Reservation/Rental
Keys Messengerial

Uniform

Courier Supplies

Business Cards Gatepass/ Permits

Bulletin boards

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ID REQUEST
ID REQUEST FORM 1 x 1 Photo Name Company Department
Official Designation

Date Hired Employment Status BDO Account No. Birth Date Employee No. SSS No. TIN Cellphone No. Blood Type
Contact Person in Case of Emergency:
Casual/Co ntractual P ro ject Emplo yee P ro batio nary Regular

Completely fill up the form.

Lead time: 2 - 3 days

Relationship
Telephone/Cellphone No.

Address Please indicate with a ( / New

> Recent 1 x 1 ID picture (corporate attire, w hite background)

) mark your request.

Expired Replacement
> Recent 1 x 1 ID picture (corporate attire, w hite background) > O.R. issued by SMIC Treasury (Please pay P100.00) Date Received by Admin: Date Issued to Employee:

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One E-Com Car Pass Application

Executives FREE Attach photocopy of OR & CR OR & CR should be registered under employees name

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MOA Car Pass Application

>> Rank & File to Sr. Mgr. P550/month to be paid quarterly to Alice Aragones of Admin Department >> Attach photocopy of OR & CR

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Rank & File

5 is to 1 (hallway)

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Supervisor / Officer

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Manager / Senior Manager

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AVP / SAVP

2 in 1

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VP and up
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BASIC SUPPLIES ISSUED ON EMPLOYEES DAY 1

CONSUMABLES Pens NON-CONSUMABLES Cutter / Scissors

Highlighter
Pencil Scotch tape Staple Wires Steno Notebook

Ruler
Stapler Calculator In / Out Tray Puncher Trash Bin Scotch Tape Dispenser

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REQUISITION OF SUPPLIES SCHEDULE

1ST AND 3RD Week of the Month

RELEASE OF SUPPLIES SCHEDULE

2ND AND 4TH Week of the Month

EXCEPTION
Bond Paper Toner / Ink
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REQUISITIONER

DEPARTMENT HEAD

ADMIN PERSONNEL

REQUISITIONER

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MEETING ROOMS

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COURIER SERVICES

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PHOTOCOPY ROOM PALM COAST AVE.

No Reproduction Request Form (RRF), no photocopy service 1st come, 1st served basis. The operator shall give you a number and they will just call you upon completeness of the request. (Local 2009)

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BUSINESS CARD

ENTITLED Manager to Executive

Lead time: 3 - 4 days

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UNIFORM

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VAN RESERVATION FORM

SERVICE VEHICLE AUTHORIZATION REQUEST
Date Filed Requesting Company Name of Requisitioner Position & Level Company to be Charged Purpose of the Trip Name of Passengers with their Contact Number :____________________________ :____________________________ :____________________________ :____________________________ :____________________________ Date & Time Received by Admin : __________________ Requesting Dept. Date Needed Time Needed Destination :____________________________ :____________________________ :____________________________ :____________________________ (6) ________________________________ (7) ________________________________ (8) ________________________________ (9) ________________________________ Driver _____________________________

:____________________________________________________________________________________ (1) ________________________________ (2) ________________________________ (3) ________________________________ (4) ________________________________ (5) ________________________________

Company Service Available Private Vehicle (Sr. Mgr - Execs) Rental Service Cost Estimate (c/o Admin): Rental

Plate Number ___________________

Name of Sr. Mgr. / Exec.: _________________________________________ Reason why not avail of the Mileage Subsidy Program _________________________________________

Gasoline

Total

_____________ Requested by

__________________________

______________________

___________________

Endorsed by (Department Head) Noted by (CFO) - for Rental Approved by (Admin Head) To be filled up by the OneE-com Guard-on-Duty - for MILEAGE SUBSIDY From OneE-com Signature To OneE-com Signature Odometer

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GATE PASS & ELEVATOR PASS

For pull out requests, passes shall be signed by at least Manager Level of the requesting dept.

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GYM RESERVATION
COURTS Basketball Volleyball Badminton RATE PER HOUR FOR EMPLOYEES P1,200.00 P1,200.00 P 300.00 NO. OF COURT/S 1 1 6 Step 1: Call 1999 for scheduling Step 2: Fill up the required forms Step 3: Pay at SMIC Treasury Step 4: Return forms to Admin

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CELLPHONE SUBSIDY PROGRAM

All Regular Employees from the level of Senior Manager to Executive are entitled to the Company Cellphone Subsidy Program Regular employees with the level of Manager may also be entitled to the Cellphone Subsidy Program on a case to case basis.

Rank & File, Supervisor and Officer Levels whose job requires field work, transacting official business outside the office may also be entitled with proper justification.

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PLANS
1. Plan 400 (Rank & File to Officer Levels) a. Unlimited text to Globe and Touch Mobile nationwide b. Unlimited calls to Globe & Touch Mobile nationwide Plan 600 & Plan 800 (Manager & Senior Manager Levels) a. Unlimited text to Globe and Touch Mobile nationwide b. Unlimited calls to Globe & Touch Mobile nationwide c. P500 consumable amount for local calls only to all network i. Free 100 minutes of calls (landline, mobile and NDD, to all networks in the Philippines. e. Unlimited VPN unlimited access to SM Mail/Lotus Notes Traveller
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2.

PLANS
3. Plan 1,100 (Executive Level) a. Unlimited text to Globe and Touch Mobile nationwide b. Unlimited calls to Globe & Touch Mobile nationwide c. P500 consumable amount for local calls only to all network i. Free 100 minutes of calls (landline, mobile and NDD, to all networks in the Philippines. d. Unlimited VPN unlimited access to SM Mail/Lotus Notes Traveller e. Unli mobile browsing mobile internet access with u nlimited browsing

By default, Plans 400, 600 & 800 GPRS service is deactivated.

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GUIDELINES
Issuance Admin Department shall issue the Company cell phone using Fixed Assets Property Accountability Form (FAPAF) and Custodial Receipt (CR). Subsidy Consumable amount based on the position level of the qualified holder. The company shall provide to entitled employees a postpaid subscription under the name of the Company and employee with the company as the billing address. Usage All usage in excess of the subsidized consumable value and text shall be for the account of the holder.

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GUIDELINES
Condition The Company cell phone is non-transferable. Company cell phone holder shall open his / her unit 24 hours daily. Promotion The Company shall upgrade the mobile plan according to the new position/level. However, new / upgraded unit shall be given after the 2year lock-up period. Balance All outstanding balance of a resigned employee shall be deducted from ones terminal pay. Admin Department shall be responsible in reflecting the account due to holders SCRF. Prohibition All unauthorized modifications, connections and accessories are prohibited.
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GUIDELINES
Reassigning In the event the holder resigns, the Company shall retain the ownership of the Cellphone. The employee shall be responsible in the turnover of the handset, sim card, box and all its components to Admin at least one (1) day before the effectivity of his / her resignation. The Company shall reassign the mobile unit and plan to the next entitled employee. The holder shall keep the box, and all its contents in case of need to return for whatsoever reason, and be charged accordingly if lost. End of Period At the end of the two year holding period, the Company shall hand over the handset unit excluding the sim card to the holder at no cost. However, if the employee was given a service unit, the holder must surrender the service unit once the new handset unit is given to him / her.
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PLAN SUMMARY
PLANS HANDSET SUBSIDY COST
2,500 5,500

HANDSET

UNLI (Globe & TM)

Call & Text Call & Text

CONSUMABLE VALUE
None 500

VPN (LN / Outlook)

NA FREE

MOBILE BROWSING
NA NA

400 600

Nokia 205 Huawei Ascend G510

800 1,100

8,700 18,000

Nokia Lumia 800 iPhone 4 8 GB

Call & Text Call & Text

500 500

FREE FREE

NA FREE

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HANDSET OPTIONS (for Plan 1,100 only)

Handset Samsung E2202 (Eton) Nokia Asha 210 Nokia Asha 501 Huawei Y511* Nokia Lumia 520* Samsung Galaxy Fame S6810* Samsung S Duos 2 S7582* Huawei G526 LTE** Samsung Galaxy Win* Nokia Lumia 625 ** LG Optimus G Pro Lite Samsung Galaxy Tab 3 Wifi and Samsung S Duos 2 Blackberry Z10** Blackberry Q10** Samsung Galaxy Note 2 LTE** Samsung Galaxy S4** Samsung Galaxy Note 3** BlackBerry Curve 9220 BlackBerry Curve 9320 HBP/ Prepaid Kit 1,800 2,800 4,000 4,800 6,600 7,900 8,100 8,700 10,200 11,100 13,400 16,500 23,900 24,300 30,990 32,990 33,900 4,600 7,700 2,000 26,450 31,280 31,280 36,110 40,940 8,450 13,280 13,280 18,110 22,940 Apple Apple Apple Apple Apple iOS iOS iOS iOS iOS c/o the Exec OS

Prices subject to change without prior notice Minimum subscription period: depends on device amortization (line-only, 6months) Handsets are subject to stock availability Package applicable for Enterprise accounts Promo validity: Aug 2013

Android Windows Android Android Android Android Windows Android Android BlackBerry BlackBerry Android Android Android BlackBerry BlackBerry

5,900 6,300 12,990 14,990 15,900

Mobile Deskphone
Seatel Mobile Deskphone

new iPhones
iPhone 5c 16gb** iPhone 5c 32gb** iPhone 5s 16gb** iPhone 5s 32gb** iPhone 5s 64gb** *3G-3.5G/HSDPA **LTE New to Line Up Limited / Last Stocks FREE Handset

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GUIDELINES
Loss In the event of loss of unit and/or sim card, the holder shall immediately inform Globe of such loss by telephone through hotline no. 7301999 (land line), 2199 (toll free mobile) or any Globe center. The holder shall submit to Admin Department a notarized affidavit of loss or police report within twenty four (24) hours from the discovery of the loss. All charges and fees accruing prior to the disconnection shall remain for the account of the holder. Replacement In the event of loss / defective, the holder may offer the use of ones personal handset. If the holder resigns from the company before the lock-up period, the company shall deduct from his / her terminal pay the handset-base price.

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GUIDELINES
Usage All outgoing calls and text shall be temporarily disconnected once an account has exceeded the credit limit. All incoming calls and text service shall remain active. Reactivating The re-activation of a temporarily disconnected line may take up to 24 hours during working days after posting of payment. Holder must pay the outstanding balance in full and e-mail or furnish Admin Department a soft / hard copy of the payment receipt for line reconnection. Roaming All accounts are enrolled to Auto Roaming service.

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GUIDELINES
Warranty 7-day replacement warranty valid from receipt of handset by SMIC representative 1-year repair warranty
All In Warranty units will be repaired free of charge (if due to factory defect). This warranty includes battery and charger defects but excludes cosmetic problems like the face cover and/or keypads, etc. Warranty does not cover or include customer negligence resulting to physical or internal damage (i.e. dropped units, liquid damage, broken LCD, etc.)

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GUIDELINES
Request for Repair Employee shall send an e-mail to Admin the following details: Mobile Number 917 xxxxxxx Unit/ Model Nokia xx IMEI 3573 xxxx xxxx xxxx Defect Audio Once Globe has already scheduled a pick up date, employee must transmit his / her unit to Admin department. Turnaround time will depend on the defect of the unit and the availability of parts as advised by the authorized handset dealer/manufacturer. Globe may provide service unit depending on handset availability.

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myBill Registration

UNLIMITED OFFERS (for the account of the employee

Unli Call Globelines (P199) Unlimited calls to Globelines nationwide Duo (P399) Unlimited calls to any landline or to any DUO number within the same registered area. Unlimited calls to DUO numbers in other DUO areas Unlimited calls to any Globelines nationwide ** Unli IDD - US/Canada (P2,199) Unlimited IDD calls to select destinations (USA, Canada) ** Unli IDD (P4,999) Unlimited IDD calls to select destinations (USA, Canada, China, Singapore, Hongkong)
**Available only to BUSINESS Plus and BUSINESS Plus COMBO. May not be offered to old postpaid plans.

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UNLIMITED OFFERS (for the account of the employee

Unli Text 300 (P99) 300 Short Messaging System (SMS) or text messages to all networks in the Philippines. Rate in excess is P0.50 per SMS. Unli Text All (P599) Unlimited text to all networks Mobile Browsing 100MB (P99) 100 mb of mobile browsing. Rate in excess is P0.05 per kb. Mobile Browsing 200MB (P199) 200 mb of mobile browsing. Rate in excess is P0.05 per kb. Mobile Browsing 400MB (P399) 400 mb of mobile browsing. Rate in excess is P0.05 per kb. Unli Mobile Browsing (P999) Mobile Internet access with unlimited browsing (not applicable to Blackberry)

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NON-BILLING CONCERNS: jean.barandino@sminvestments.com BILLING CONCERNS: alice.aragones@sminvestments.com CC: josephine.arugay@sminvestments.com

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EMERGENCY PREPAREDNESS

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EMERGENCY PREPAREDNESS COMMITTEE MEMBERS

ADMIN PROP. MGT. IT

CHAIR
CLINIC

Joann Hizon 09175637718

CG / RM

HRIS

IR

FACILITIES

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Quadrant 1 Reception

DONNA ELNAR Marshal

VERNICE TAMAYO Last Man / Alternate Marshal

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Administration Department

Quadrant 1 Procurement

EDWIN DAVID Marshal

RJ DE GUIA Last Man / Alternate Marshal

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Quadrant 1 Admin / Facilities / Lorain

JERIAH HINTAY Marshal

CHRIS GALLANO Last Man / Alternate Marshal

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Administration Department

Quadrant 1 HPI

DEZ SAMPANI Marshal

JOREMIAH BRENDIA Last Man / Alternate Marshal

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Administration Department

Quadrant 2 HR

ABIGAIL MORALEDA Marshal

RYAN FLORES Last Man / Alternate Marshal

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Administration Department

Quadrant 2 IR / CORP. GOV.

MARK ZAMUDIO Marshal

RYAN FLORES Last Man / Alternate Marshal

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Administration Department

Quadrant 2 CONTROLLERSHIP / OEVP / CORP. SERV.

NATHANIEL RIMPOLA Marshal

JEFFREY PINPIN Last Man / Alternate Marshal

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Administration Department

Quadrant 2 LEGAL

VAN CAMARISTA Marshal

KATRINA DE LEON Last Man / Alternate Marshal

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Administration Department

Quadrant 2 TREASURY

MICHELLE FABABAER Marshal

LALAINE CASTILLO Last Man / Alternate Marshal

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Administration Department

Quadrant 2 TAX

SANDRA MALABANAN Marshal

LOUIE LONTOK Last Man / Alternate Marshal

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Administration Department

Quadrant 3 SMHCC

CARLOS MONARES Marshal

SAM OMILA Last Man / Alternate Marshal

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Administration Department

Quadrant 4 IT / INTERNAL AUDIT

STEPHANIE GOMEZ Marshal

MICHAEL DE VERA Last Man / Alternate Marshal

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Administration Department

Quadrant 4 ICDC, OSVP, FINANCE PROP. & PMI ACCOUNTING, CDHI Legal

OGIE BASA Marshal

GLENN BARIZO Last Man / Alternate Marshal

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Administration Department

Quadrant 4 CDHI CUSTOMER SERVICE, SALES ADMIN, MARKETING, OSVP, DESIGN, CONSTRUCTION MGT, PROPERTY MGT, PROPERTY DEVELOPMENT & ENGINEERING

MILEN FERRER Marshal

JOEY PALERO Last Man / Alternate Marshal

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Administration Department

Quadrant 4 SMLI TREASURY

LEE ATIENZA Marshal

DIANE SOLANO Last Man / Alternate Marshal

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Administration Department

Quadrant 4 SMLI CPG & ENGINEERING AUDIT

GRACE DURAN Marshal

QUEY CUASAY Last Man / Alternate Marshal

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Administration Department

4TH Floor CDHI Sales

MAE HERNANDEZ Marshal

ANGEL ROXAS Last Man / Alternate Marshal

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Administration Department

4TH Floor MSDC

GRACE SENUTO Marshal

DEXTER PEDRIGAL Last Man / Alternate Marshal

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Administration Department

4TH Floor SHDC

JAPHET RAMIREZ Marshal

GERRY AGUILA, JR. Last Man / Alternate Marshal

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Administration Department

MARSHALS DUTY

Must lead their constituents to the nearest exit points

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LAST MANS DUTY

Conduct sweeping of respective area of responsibility (including meeting rooms, pantries, toilets, etc.)
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What to do during an EARTHQUAKE?

UPON HEARING THE INTERMITTENT ALARM (this signals an ongoing earthquake):
1. 2. 3. 4.

Do the DROP, COVER and HOLD technique. Remain in that position until the shaking stops Open your eyes, still be alert Listen to the PA announcement Attention to all tenants, we are experiencing an earthquake. Please stay on your DROP, HOLD and COVER position while assessment of the Building Condition is in progress.

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Administration Department

DROP, COVER & HOLD

IN A MEETING

R & F WORK STATION

SUP / OFF WORK STATION

MGR / SR. MGR WORK STATION

EXECUTIVE WORK STATION

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Administration Department

What to do during an EARTHQUAKE?

UPON HEARING THE INTERMITTENT ALARM:
5.

6.
7.

Listen to the PA announcement Attention to all tenants, please proceed to the nearest fire exit and evacuate the Building immediately in an ORDERLY MANNER. Commence evacuation Marshals must lead their constituents to nearest pre-determined exit points.

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Administration Department

What to do during an EARTHQUAKE?

UPON REACHING THE EVACUATION AREA: 8. Marshals must lead constituents to designated areas and conduct head count to be reported to the Command Post. 9. Last man must immediately report / show his ID to the command post as a sign that all employees under his / her jurisdiction are all accounted for. 10. Wait for ingress announcement.

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Administration Department

What to do during FIRE?

UPON HEARING THE GENERAL ALARM:
1. 2.

Commence evacuation Marshals must lead their constituents to nearest pre-determined exit points.

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Administration Department

What to do during FIRE?

UPON REACHING THE EVACUATION AREA: 3. Marshals must lead constituents to designated areas and conduct head count to be reported to the Command Post. 4. Last man must immediately report to command post for registration 5. Wait for ingress announcement.

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EVACUATION ROUTE

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Administration Department

Personal Survival Kit

FOOD

EXTRA CLOTHES

1ST AID KIT

WHISTLE

WATER

FLASH LIGHT

SMALL BLANKET

POCKET KNIFE

MASK

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Administration Department

CALL TREE DRILL

A telecommunications chain for notifying specific individuals of an event. It is successful when everyone knows what the message is within the allotted time. Objective is to test the capability of the organization to reach its people within an Hour at the time of an emergency.

Admin calls him

BIG BOSS Assistant

He cascades the message to his team

VP Manager Supervisor

VP AVP Senior Manager

VP R&F Manager

And him

Supervisor
Admin then calls her

Officer
R&F

R&F

And her

Administration Department

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Administration Department

Emergency Contact Numbers

PASAY POLICE COMMUNITY PRECINCTS CHIEF OF POLICE PSSUPT Raul D. Petrasanta Tel. No. 831-7322 POLICE COMMUNITY PRECINCT (PCP) 11 PSINSP VALENTINO O. SIGUA SM Mall of Asia, Bay Blvd., Pasay City Cellphone No. 09293530945 SPECIAL WEAPONS & TACTICS/EOD (SWAT) SPO2 Baltazar C. Agustin Tel. No. 831-7433 MOBILE PATROL UNIT (MPU) PSINSP Joy C. San Luis Tel No. 831-1544 / 831-5054

PASAY POLICE TELEPHONE NUMBERS 8318070 8318059 8311544 8315054 8319193

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Administration Department

Emergency Contact Numbers

BUREAU OF FIRE PROTECTION PASAY 844-2120 8436523 8510869 MMDA HOTLINE 136 MERALCO 16-211 / 6311111 PATROL 117

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Administration Department

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