Presentation Skills Workshop

31 March 2010

Expectations
I expect to learn I expect to share I expect to take away

Introductions

Present yourself

Topics
Content Design Presentation Tools Public-Speaking and Body Language Off the Cuff Presentations

Content Design
Planning: Set objectives
My audience should leave knowing My audience should leave understanding My audience should leave being able to My audience should leave wanting

Know Thy Audience

Know Thy Audience

Reason for Attending Current Role/Work # of People Attending Age group Culture Expectations Current Mood

Know Thy Content

Know the information and knowledge youre passing on. Dont use jargon that you dont know or understand fully.

Presentation Structure / Flow

Introduction Situation Solution Benefits

*No real, perfect way of structuring. Depends on the content / objectives / delivery.

Time Management

Before The Presentation

Signs outside the door. Play music or a video as people are entering. Have greeters at the door.
Give door prizes, for the first 10 people.

Sign-In Sheets

Starting Presentations

Ending Presentations
Summarizing Closing Message Asking for Understanding Answering Questions

Transitions Verbally
Direct transition summarize previous slide and introduce next slide.
Ex. So we have an excellent product. The next step is to figure out how to market it.

Transitions Verbally
Ask a rhetorical question that leads to the next slide.
Ex. Now we know about the AIESEC Experience. So what opportunities are available in each stage?

Transitions

7 minute rule

Audience Participation
Straight Up Presentation Discussion
Mistakes to Avoid
Repeatedly calling on the same people Not repeating the question if everyone didnt hear it Not designing facilitation questions to guide the discussion

Role-Playing

Presentation Tools
Videos / Music Microphone Powerpoints Pictures Whiteboards Handouts Room Setup / Seating Projector/Laptop Flipcharts Props Stories

P P Ts
Visually based
Use good pictures Use key words

Simple, large text Template / Branding

Colors, background, fonts

Minimize the # of slides

Seating
Theater Circle U-shape Fishbowl No Chairs

Presentation Tools: Common Mistakes

Hand out the materials when it makes sense to hand them out (i.e., not at the beginning if it isnt necessary til later). Rehearse the presentation, so that you dont read off the Powerpoint presentation and the clicker knows the transitions/flow. Dry-run the presentation with the mics, laptop, etc. Budget time properly and have someone stand in the back to show you when you have X minutes left.

Public Speaking
How you speak stems from:
knowing your audience knowing why youre speaking with your audience understanding how your audience needs to perceive you and your message.

Public Speaking
Voice Eyes Face Gesture Posture Movement

Voice
Tempo
Slow/fast

Volume
Soft/loud

Variation Clarity Energy

Eyes
Make eye contact Look around your audience Look mid-level, not down, not up People follow your eyes use this to your advantage

Face
Use your face to reinforce positive behaviors
Listening Energy Interaction

Gesture

Stay in the globe

Posture
Make eye contact Look around your audience Look mid-level, not down, not up

Movement

Appearance

Wear one degree more formal than your delegates/audience members

7 Commandments of Presentations
Know Thyself. Know Thy Content. Know Thy Audience. Know Thy Tools. Know Thy Flow. Know Thy Enemies. Know These Rules.

Remember:

Lortnoc nis irekaepsa.

Remember:

A Speaker Is In Control.

Off the Cuff? Not a Prob, Bob.

Know Thyself
Nervousness = actually good energy!

Lortnoc nis irekaepsa. Know Thy Content

And put it into chunks.

No natural non-words
Um, uh, like, err

Mistakes to Avoid
Too much information Trying to please everyone Not being dynamic to your audience or in your delivery

Take Aways / Questions