Project Control

Purpose

Monitor progress Corrective action

Course on Project Management

Why Projects Fail

Complexity Regulation oversight Poor communication Resistance to change Creeping scope Lack of project ownership Shifting organizational priorities Failure to meet customer needs

Course on Project Management

Metrics

Estimated time to completion Budget at completion

Course on Project Management

Metrics

Estimated time to completion Budget at completion Impact on patients

Course on Project Management

Metrics

Estimated time to completion Budget at completion Impact on patients

Satisfaction with care Health status Cost of care

Course on Project Management

Metrics (example)

Estimated time to completion Budget at completion Impact on patients

Satisfaction with care Health status Cost of care

Course on Project Management

Metrics (example)

Estimated time to completion Budget at completion Impact on patients

Satisfaction with care Employee satisfaction with IT services Health status Cost of care

Course on Project Management

Metrics (example)

Estimated time to completion Budget at completion Impact on patients

Satisfaction with care Lower morbidity due to fewer medication errors Cost of care

Course on Project Management

Metrics (example)

Estimated time to completion Budget at completion Impact on patients

Satisfaction with care Lower morbidity due to fewer medication errors Cost of care

Course on Project Management

Metrics (example)

Estimated time to completion Budget at completion Impact on patients

Satisfaction with care Lower morbidity due to fewer medication errors Cost of care

Course on Project Management

Metrics (example)
Estimated time to completion Budget at completion projects progress as Monitor Impact on patients as impact on patient well Satisfaction with care outcomes Lower morbidity due to fewer

medication errors Cost of care

Course on Project Management

Earned Value Management

Definition of terms Calculation of earned value Reporting of earned value

Course on Project Management

Definition of Terms

Baseline

Course on Project Management

Definition of Terms

Baseline Planned value

Planned value

Cost in Thousands of Dollars

150 100 50 0
1 2 3 4 Tim e Now 6 7 8 Planned End

Months since start Planned value

Course on Project Management

Definition of Terms

Baseline Planned value

Planned value

Project end

Cost in Thousands of Dollars

150 100 50 0
1 2 3 4 Tim e Now 6 7 8 Planned End

Months since start Planned value

Course on Project Management

Definition of Terms

Baseline Planned value

Planned value

Project end

Cost in Thousands of Dollars

150 100 50 0
1 2 3 4 Tim e Now 6 7 8 Planned End

Months since start Planned value

Course on Project Management

Definition of Terms

Baseline Planned value Actual cost

Actual Cost Direct Cost Indirect Cost

Course on Project Management

Definition of Terms

Baseline Planned value Actual cost

Cost in Thousands of Dollars
200 150 100 50 0
1 2 3 4 Tim e Now 6 7 8 Planned Actual End End

Months since start Actual cost Planned value

Course on Project Management

Definition of Terms

Baseline Planned value Actual cost

Cost in Thousands of Dollars
200 150 100 50 0
1 2 3 4 Tim e Now 6 7 8 Planned Actual End End

Months since start Actual cost Planned value

Course on Project Management

Definition of Terms

Baseline Planned value Actual cost

Cost in Thousands of Dollars
200 150 100 50 0
1 2 3 4 Tim e Now 6 7 8 Planned Actual End End

Months since start Actual cost Planned value

Course on Project Management

Definition of Terms

Cost in Thousands of Dollars

Baseline Planned value Actual cost

Budget at completion

200 150 100 50 0

1 2 3 4 Tim e Now 6 7 8 Planned Actual End End

Months since start Actual cost Planned value

Course on Project Management

Definition of Terms

Baseline Planned value Actual cost Earned value

Earned value Planned value Rate of Performanc e Actual worked completed Rate of Performanc e Percent of worked planned to have been completed

Course on Project Management

Definition of Terms

Baseline Planned value Actual cost Earned value Rate of performance

Actual worked completed Rate of Performanc e Percent of worked planned to have been completed

Course on Project Management

Definition of Terms

Cost in Thousands of Dollars

200 150 100

Baseline Planned value Actual cost Earned value Rate of performance

50 0
1 2 3 4 Tim e Now 6 7 8 Planned Actual End End

Months since start Actual cost Planned value Earn value

Course on Project Management

Definition of Terms
Baseline Planned value Actual cost Cost Variance Earned value - Actual cost Earned value Schedule Variance of Earned value - Planned value Rate performance Variance

Cost Schedule

Course on Project Management

Definition of Terms
Cost in Thousands of Dollars

200 150 100

Baseline Planned value Cost variance Actual cost Earned value Rate of performance Variance
50 0
1 2 3 4 Tim e Now 6 7 8

Planned Actual End End

Months since start

Actual cost

Planned value

Earn value

Cost Schedule

Course on Project Management

Definition of Terms
Cost in Thousands of Dollars

200 150 100

Baseline Planned value Schedule Actual cost Earned value Rate of performance Variance
50 0
1 2 3 4 Tim e Now 6 7 8

variance

Planned Actual End End

Months since start

Actual cost

Planned value

Earn value

Cost Schedule

Course on Project Management

Definition of Terms

Earned value Baseline Cost Performanc e Index Planned value Actualcost Actual cost Earned value Earned value SchedulePerformanc e Index Rate of performance Planned value Variance Index

Cost performance index Schedule performance index

Course on Project Management

Estimate at Completion

Budget at Completion Estimate at Completion Cost Performanc e Index

Course on Project Management

Estimate Time to Complete

Original Time Estimate Estimate Time to Complete Schedule Performanc e Index

Course on Project Management

Example
Week 1 Rate of performance Planned value Actual cost 50% 10000 15000

Earned value
Cost variance Schedule variance Cost performance index Schedule performance index

?
? ?

?
?

Course on Project Management

Example
Week 1 Rate of performance Planned value Actual cost Earned value 50% $10,000 $15000 $5,000

Cost variance ? Earned value Planned value Rate of Performanc e Schedule variance ? Cost performance index Earned value $10,000 .50 $5,000 ? Schedule performance index

Course on Project Management

Example
Week 1 Rate of performance Planned value Actual cost Earned value Cost variance Schedule variance 50% $10,000 $15000 $5,000 -$10,000 ?

Cost Variance Cost Earned value performance index - Actual ? cost Schedule performance index Cost Variance $5,000 - $15,000 - $10,000
Course on Project Management

Example
Week 1 Rate of performance Planned value Actual cost Earned value Cost variance Schedule variance 50% $10,000 $15000 $5,000 -$10,000 -$5,000

Schedule Variance Earned value Planned value Schedule performance index Schedule Variance $5,000 - $10,000 - $5,000
Cost performance index ?
Course on Project Management

Example

Earned value Week 1 Cost Performanc e Index Rate of performance Actual50% cost Planned value $10,000 $5,000 Actual cost $15000 Cost Performanc e Index 33% Earned value $5,000 $15,000 Cost variance -$10,000
Schedule variance -$5,000

Cost performance index

Schedule performance index

33%

Course on Project Management

Example

Earned value 50% Schedule Performanc e Index Planned value $10,000 Planned value Actual cost $15000 $5,000 Earned value $5,000 Schedule Performanc e Index 50% Cost variance -$10,000 $10,000 Schedule variance -$5,000
Rate of performance

Week 1

Cost performance index

Schedule performance index

33%
50%

Course on Project Management

Taking Action

Reconfirm plan Assess project performance Take corrective action Keep people informed

Course on Project Management

Take Home Lesson

Project control requires monitoring progress using earned value