SAP Workshop - Unit 2

SAP AG 2003
Joint Venture
Accounting (JVA)
SAP AG 2003
JVA Workshop
Day 1 Basics
1. Introduction
2. Accounting Principles
3. Master Data
4. Integration

Day 2 Day-to-Day Processes
1. Data Entry
2. Payments
3. Operated Accounting
4. Non-Operated Accounting

Day 3 Periodic Processes
1. Cutback
2. Foreign Currency Valuation
3. Month End Processing

Day 4 (half day) Reporting
1. Billing
2. Reporting
3. Planning
4. Year End
SAP AG 2003
Unit 2 Objectives
At the end of this unit, you will be able to:
Understand how a joint venture document is
prepared and posted to the JVA database
Understand how JVA handles payment transactions
Describe operated accounting
Describe non-operated accounting

SAP AG 2003
JVA Unit 2
Day-to-Day Processes

1. Data Entry
2. Payments
3. Operated Accounting
4. Non-Operated Accounting
SAP AG 2003
JVA 2.1
Data Entry
This section describes how
a joint venture document is
prepared and posted to the
JVA database.
SAP AG 2003
Joint Venture Interface
Accounting
Interface
Special
Ledger
Interface
AM
MM FI
PS
CO
SD
HR
PM
Accounting Document
Itm Account Cost Obj. Amount
1 Vendor -117.50
2 Cost 1 CC-1 60.00
3 Cost 2 CC-2 40.00
4 Tax 17.50
JV Interface
Joint Venture Document
Itm Account Cost Obj. Amount Venture EqG RI
1 Vendor CC-1 - 70.50 JVI001 A01 BI
2 Cost 1 CC-1 60.00 JVI001 A01 BI
3 Cost 2 CC-2 40.00 JVI002 A01 BI
4 Tax CC-1 10.50 JVI001 A01 BI
4 Tax CC-2 7.00 JVI002 A01 BI
JV DATA
JVT01
BILLING
JVT02
CUSTOM
DATABASE
FI DATA
GLT0
SAP AG 2003
RBUKRS Company Code
RJVNAM Joint venture
REGROU Equity group
RACCT Account number
RBUSA Business Area
RCNTR Cost centre
RORDNR Order Number
RPROJK WBS Element
RPRCTR Profit centre
RANLN1 Main Asset Number
RANLN2 Asset Sub-Number
RANBWA Asset Trans.Type
RRECIN Recovery Indicator
RPARTN Partner Number
RKOKRS Controlling Area
NPLNR Network Number
VORNR Operation Number
Special Purpose Ledger
Actual Items Plan Items
S/L OBJECT
Balances
TSLnn Trans. Curr. Bals.
HSLnn Local Curr. Bals.
KSLnn Group Curr. Bals.
MSLnn Quantity Balances

Coding Block
Balances
AM
MM
FI
PS
CO
SD
HR
PM
Information System
Report Painter
SAP AG 2003
Joint Venture Activities for Special Ledger
Joint
Venture
Interface
Special
Ledger
Interface
Custom
Database
JVA0 Joint Venture Accounting
JVCB Joint Venture Cutback
JVCO CO Joint Venture
JVE1 JV Equity Adjustment Reverse
JVE2 JV Equity Adjustment Rebook
JVEC JVA Equity Change
JVFI FI Joint Venture
JVIU JV Actual Assessment
JVIV JV Actual Distribution
JVMM MM Joint Venture
JVPL JV Plan Data From CO
JVPM JV Production Month
JVS1 JVA Suspense
JVS2 JVA Unsuspense
JVU1 JV act. Primary Cost Transfer
Joint Venture Activities
SAP AG 2003
Coding in the Joint Venture Interface
Direct Coding
Splitting
Clearing
SAP AG 2003
JV Interface
Cost Object
Venture Derivation
Joint Venture
Equity Type
Recovery Indicator
JV Object Type
JIB/JIBE Class
JIB/JIBE Subclass A
JVI001
A
BI
Joint Venture
Equity Group
Recovery Indicator
JVI001
A01
NB
JV Database
Recovery Indicator
Determination
Equity Group
Determination
SAP AG 2003
Equity Group Determination

March April May
Equity Group A01 Equity Group A02
Equity Group B01
Equity Group A01 Equity Group C01
Equity Type A
Equity Type B
Equity Type C
FI/CO DOCUMENT
Joint Venture
Equity Type
JVI001
A
Document Date March 23rd
SAP AG 2003
Recovery Indicator Determination
User Entry
Document Type
G/L Account & Cost Element
Cost Object
Company Code Default (Non-Billable)
SAP AG 2003
Recovery Indicator: User Entry
User can enter recovery indicator directly into code block
SAP AG 2003
Recovery Indicator: Document Type
Recovery indicator can be determined for a document type
SAP AG 2003
Recovery Indicator: Account
You can define a recovery
indicator for a G/L account
or a cost element.
SAP AG 2003
Recovery Indicator: Cost Object
A recovery indicator is
usually assigned to CO
cost objects, such as cost
centers and work
breakdown structure
(WBS) elements.
SAP AG 2003
Recovery Indicator: Default
A default (non-billable) recovery indicator is usually assigned to
each joint venture company code.
SAP AG 2003
Recovery Indicator Determination
Default
(Corporate)
Cost Object
G/L Account &
Cost Element
Document Type
User Entry
MM CO FI
SAP AG 2003
Joint Venture Interface: Direct Coding
Accounting Document
1 O'head Admin - 50.00
2 O'head CC-1 50.00
1 O'Head Admin - 50.00 C00001 A01 NB
2 O'Head CC-1 50.00 JVI001 A01 BI
Example: Cost Allocation
Cost centre: CC-1
Joint Venture
Equity Type
Recovery Indicator
JVI001
A
BI
Cost centre: Admin
Joint Venture
Equity Type
Recovery Indicator
C00001
A
NB
SAP AG 2003
Joint Venture Interface: inter-venture
Accounting Document
1 O'head Admin - 50.00
2 O'head CC-1 50.00
Example: Cost Allocation
1 O'Head Admin - 50.00 C00001 A01 NB
2 O'Head CC-1 50.00 JVI001 A01 BI
0 Int.Vent 50.00 C00001 A01 NB
0 Int.Vent - 50.00 JVI001 A01 NB
Balanced
Ventures
Venture C0001
Overhead
50
50
inter-venture
50
50
Venture JVI001
Overhead
50
50
inter-venture
50
50
SAP AG 2003
Joint Venture Interface: Splitting
Accounting Document
1 Vendor -117.50
2 Cost 1 CC-1 60.00
3 Cost 2 CC-2 40.00
4 Tax 17.50
2 Cost 1 CC-1 60.00 JVI001 A01 BI
3 Cost 2 CC-2 40.00 JVI002 A01 BI
4 Tax CC-1 10.50 JVI001 A01 BI
4 Tax CC-2 7.00 JVI002 A01 BI
Example: Payable Invoice
Cost centre: CC-2
Joint Venture
Equity Type
Recovery Indicator
JVI002
A
BI
Cost centre: CC-1
Joint Venture
Equity Type
Recovery Indicator
JVI001
A
BI
SAP AG 2003
Joint Venture Interface: Clearing
Accounting Payment
1 Bank -117.50
2 Vendor 117.50
2 Cost 1 CC-1 60.00 JVI001 A01 BI
3 Cost 2 CC-2 40.00 JVI002 A01 BI
4 Tax CC-1 10.50 JVI001 A01 BI
4 Tax CC-2 7.00 JVI002 A01 BI
Example: Invoice Payment
1 Bank CC-1 - 70.50 JVI001 A01 NB
1 Bank CC-2 - 47.00 JVI002 A01 NB
2 Vendor CC-1 70.50 JVI001 A01 BI
2 Vendor CC-2 47.00 JVI002 A01 BI
Original Invoice
Accounting Invoice
1 Vendor -117.50
2 Cost 1 CC-1 60.00
3 Cost 2 CC-2 40.00
4 Tax 17.50
Payment
SAP AG 2003
Joint Venture Interface: Clearing
Coding and Splitting occurs throughout the expenditure chain
based on Matching and Clearance
P&L GR/IR AP
Bank
Clear
Bank
Acct.
FI
P&L GR/IR AP
Bank
Clear
Bank
Acct.
JV
JV1 60
JV2 40
JV1 60
JV2 40
60 JV1
40 JV2
100
100 100
100 100
100 100
GR
INVOICE
PAYMENT
BANK STAT
GR
INVOICE
PAYMENT
BANK STAT
JV1 60
JV2 40
JV1 60
JV2 40
60 JV1
40 JV2
60 JV1
40 JV2
JV1 60
JV2 40
60 JV1
40 JV2
SAP AG 2003
Partner Direct Postings
Costs are charged directly
to the joint venture partner
instead of being shared by
equity group.
SAP AG 2003
Exercise 2.1: Post Accounting Documents

1. Post Finance Documents
2. Post Controlling Documents
3. Post Material Movements

SAP AG 2003
Finance Document
Parallel Currencies
1000.00 Transaction Currency NOK
77.90 Local Currency 1 GBP
124.62 Local Currency 2 EUR
112.59 Local Currency 3 USD
Controlling Document
77.90 Object Currency GBP
124.62 Contr. Area Currency EUR
14 864 Local Currency 4 JPY
SAP AG 2003
Parallel Currencies: Database
Joint Venture
Balances
JVTO1
4A
JVTO1
4C
Joint Venture
Documents
JVSO1
4A
JVSO1
4C
S
t
a
n
d
a
r
d

A
d
d
i
t
i
o
n
a
l

SAP AG 2003
Application
Validation & Substitution
Accounting
Interface
Special
Ledger
Interface
Accounting Document
1 Vendor -117.50
2 Cost 1 CC-1 60.00
3 Cost 2 CC-2 40.00
4 Tax 17.50
Joint Venture
Data

Joint Venture Interface
JV Document
2 Cost 1 CC-1 60.00 JVI001 A01 BI
3 Cost 2 CC-2 40.00 JVI002 A01 BI
4 Tax CC-1 10.50 JVI001 A01 BI
4 Tax CC-2 7.00 JVI002 A01 BI
Prepare JV
Document
Substitution
Validation
Message

Information
Warning
Error
SAP AG 2003
Joint Venture Validation
JVAP-RACCT >= '110000' AND JVAP-RACCT <=
'119999'
Prerequisite
JVAP-RRECIN = 'NB' OR JVAP-RRECIN = 'CP'
Check
Message
E ZJ 001
Account &V1 cannot be posted with billable recovery
indicator
Validation name JV00 JV Validation - group 00
Validation step 001 JV Banks Non-Billable
YES
NO
Issue message
Start validation
End validation
NO
YES
Is
prerequisite
condition met?

Is
check
condition met?

SAP AG 2003
Joint Venture Substitution
JVAP-RACCT >= '147000' AND JVAP-RACCT <=
'147999'
Prerequisite
Substitution
Field is substituted by:

Recovery indic. Constant value NB

Validation name JV00 JV Validation - group 00
Validation step 001 JV Banks Non-Billable
YES
Perform substitution
Start substitution
End substitution
NO
Is
prerequisite
condition met?

SAP AG 2003
Exercise 2.2: Joint Venture Validation

1. Instructor shows joint venture validation
2. Test joint venture validation
SAP AG 2003
JVA 2.2
Payments
This section describes how
JVA handles payment
transactions.
SAP AG 2003
Funding Currency
Funding
Currency
Currency used to fund a venture
Each venture and equity group has one
or more funding currencies
Used by cutback program to recover
partner shares
Joint venture billings issue in funding
currencies
SAP AG 2003
Funding Currency
Value
JVI001-A02
JVI001-A01
Funding Currency Determination
Joint costs are funded in transaction currency or one of the parallel
local currencies. The choice depends on the funding currencies
defined for a particular venture and equity group.
Joint Venture JVI001
Funding Currencies
NOK
GBP
USD
Equity Group A02
Funding Currencies
GBP
USD
Equity Group A01
1000.00 NOK
77.90 GBP
SAP AG 2003
Funding Group
Funding Group
Defines funding rules for joint ventures

Assign to venture to define common
funding requirements
Assign to G/L bank sub-accounts to
define venture banks
SAP AG 2003
Funding Group Assignments
Funding
Group
FG1
Funding
Group
FG2
Venture JV1 Venture JV2
Venture JV3
G/L JV1 Bank Acct: EUR
G/L JV1 Bank Acct: GBP
G/L JV1 Bank Acct: USD
G/L JV1 Bank Acct: NOK
G/L Shared Bank: EUR
G/L Shared Bank: GBP
G/L Shared Bank: USD
G/L Shared Bank: NOK
Company Code
SAP AG 2003
Outgoing Payment: Dedicated Bank
Payment
Itm Account Amount Venture RI
1 Vendor 100.00 JVI001 BI
2 Bank - 100.00 JVI001 NB
Invoice
1 GRNI 100.00 JVI001 BI
2 Vendor -100.00 JVI001 BI
3
2
Goods/Service Receipt
1 Cost 100.00 JVI001 BI
2 GRNI -100.00 JVI001 BI
1
Venture
Expenditure
1 100
100
Vendor
100 2
3 100
Venture Bank
100 3
100
GRNI Accruals
100 1
2 100
B
i
l
l
a
b
l
e

N
o
n
-
B
i
l
l
a
b
l
e

SAP AG 2003
Venture JVI002
Outgoing Payment: Shared Bank
Payment
1 Vendor 100 JVI001 BI
2 Bank - 100 JVI001 NB
2 Bank - 150 JVI002 NB
Venture JVI001
Expenditure
1 100
100
Vendor
100 2
3 100
Venture Bank
100 3
150 6
250
GRNI Accruals
100 1
2 100
B
i
l
l
a
b
l
e

N
o
n
-
B
i
l
l
a
b
l
e

Expenditure
4 150
150
Vendor
150 5
6 150
GRNI Accruals
150 4
5 150
B
i
l
l
a
b
l
e

Invoice
1 GRNI 100 JVI001 BI
1 GRNI 150 JVI002 BI
2 Vendor - 100 JVI001 BI
2 Vendor - 150 JVI002 BI
1 Cost 100 JVI001 BI
1 Cost 150 JVI002 BI
2 GRNI - 100 JVI001 BI
2 GRNI - 150 JVI002 BI
3
2
1
6
5
4
SAP AG 2003
Corporate
Outgoing Payment: Corporate Bank
Payment
2 Bank - 100 C00001 NB
2 Int.Vent - 100 JVI001 NB
2 Int.Vent 100 C00001 NB
Venture JVI001
Expenditure
1 100
100
Vendor
100 2
3 100
GRNI Accruals
100 1
2 100
B
i
l
l
a
b
l
e

N
o
n
-
B
i
l
l
a
b
l
e

inter-venture
100 3
100
Common Bank
100 3
100
N
o
n
-
B
i
l
l
a
b
l
e

N
o
n
-
B
i
l
l
a
b
l
e

inter-venture
3 100
100
Invoice
1 GRNI 100.00 JVI001 BI
2 Vendor -100.00 JVI001 BI
1 Cost 100.00 JVI001 BI
2 GRNI -100.00 JVI001 BI
3
2
1
SAP AG 2003
HB-3 GBP
HB-2 USD
HB-1 GBP
House
Bank
Fund.
Curr.
Accounting Invoice
1 Vendor -117.50
2 Cost 1 CC-1 60.00
3 Cost 2 CC-2 40.00
4 Tax 17.50
Invoice Curr. EUR
House bank HB-1
Outgoing Payment: House Bank Determination
Joint Venture Invoice
2 Cost 1 CC-1 60.00 JVI001 A01 BI
3 Cost 2 CC-2 40.00 JVI002 A01 BI
4 Tax CC-1 10.50 JVI001 A01 BI
4 Tax CC-2 7.00 JVI002 A01 BI
Equity Group A01
Equity Group A01
1
2
3
2
Determine
Funding
Currency
SAP AG 2003
Bank Switching
Bank
Switch
Process
Table
Bank
Switching
Joint
Venture
Balances
Cash Switch
Non-Cash Switch
Funding Group Assignments
Funding
Group
FG1
Funding
Group
FG2
Venture JV1 Venture JV2
Venture JV3
G/L JV1 Bank Acct: EUR
G/L JV1 Bank Acct: GBP
G/L JV1 Bank Acct: USD
G/L JV1 Bank Acct: NOK
G/L Shared Bank: EUR
G/L Shared Bank: GBP
G/L Shared Bank: USD
G/L Shared Bank: NOK
SAP AG 2003
Bank Switching: Cash
Venture V2 Venture V1
Vendor
200 1
2 200
V1 Bank
200 2
200
GRNI Accruals
200
1 200
B
i
l
l
a
b
l
e

N
o
n
-
B
i
l
l
a
b
l
e

Vendor
150 3
4 150
GRNI Accruals
150
3 150
B
i
l
l
a
b
l
e

V1 Bank
150 4
5 150
N
o
n
-
B
i
l
l
a
b
l
e

V2 Bank
150 5
150
Cash Switch
1 V1 Bank 200 V2 NB
2 V2 Bank 150 V2 NB
5
Payment
1 Vendor 200 V1 BI
1 Vendor 150 V2 BI
2 V1 Bank - 200 V1 NB
2 V1 Bank - 150 V2 NB
2 4
Invoice
1 GRNI 200 V1 BI
1 GRNI 150 V2 BI
2 Vendor - 200 V1 BI
2 Vendor - 150 V2 BI
1 3
SAP AG 2003
Venture V2
Bank Switching: Non-Cash
Venture V1
Inter-Venture
1 100
100 2
V1 Bank
2 100
100
Overhead
100 1
100
B
i
l
l
a
b
l
e

N
o
n
-
B
i
l
l
a
b
l
e

Inter-Venture
100 1
2 100
Overhead
1 100
100
B
i
l
l
a
b
l
e

V2 Bank
100 2
100
N
o
n
-
B
i
l
l
a
b
l
e

Non-Cash Switch
1 V1 Bank 100 V1 NB
1 V2 Bank - 100 V2 NB
2 Int.Vent - 100 V1 NB
2 Int.Vent 100 V2 NB
2
Cost Allocation
1 O'Head - 100 V1 BI
1 O'Head 100 V2 BI
1
SAP AG 2003
Bank Switch: Process Table
FI Payment
1 Vendor - 350
2 Bank 350
Joint Venture Payment
1 Vendor 200 V1 BI
1 Vendor 150 V2 BI
2 V1 Bank - 200 V1 NB
2 V1 Bank - 150 V2 NB
Joint Venture Allocation
1 O'Head - 100 V1 BI
1 O'Head 100 V2 BI
FI Allocation
1 O'Head - 100
2 O'Head 100
Joint Venture
Interface
Bank
Switch
Process
Table
Status JV Doc. Itm Year Type Period Type Ind. Orig. Doc. Year
10001008 002 2001 2 12
10001009 2001 1 12
SAP AG 2003
Funding
Group
FG1
Bank Switching: Switch Letters
Funding
Group
FG2
Switch GBP 10,000
House Bank HB1
Sort Code 30-21-02
Address
32 High Street
Milton Keynes
M34 1HB
Account 001
Acct No. 74857465
Currency GBP
House Bank HB2
Sort Code 67-54-01
Address
12 Main Street
Penzance
PZ12 1GF
Account 001
Acct No. 75967536
Currency GBP
GB Oil Company
22b Baker Street
London W1
Dear Sir or Madam,

Account 74857465

Please transfer the sum of

GBP 10 000.00

from the above account to the Royal
Bank of Cornwall account shown below.

Sort Code 67-54-01
Account 75967536
SAP AG 2003
Bank Switching: Output
Bank
Switch
Process
Table
Bank
Switching
Joint
Venture
Balances
1. Switch Summary
1. Switch Summary
4. Input Summary
1. Switch Summary
1. Switch Summary
2. Alt. Summary
1. Switch Summary
1. Switch Summary
5. Errors & Warnings
2. Switch Letters
2. Switch Letters
3. Switch Letters
1. Switch Summary
1. Switch Summary
1. Switch Summary
SAP AG 2003
Bank Switching: Execution
Selection
GBU1 Company Code
Cutback
Options
Test run
Input from VBA process table
Full Netting
Two-way netting
2001
Fiscal Year
12
Period
Venture
Equity group
12
Period
31.12.2001
Posting Date
Cutback Cutback item text
X
X
X
X
X
Cost object
Value date
No event check
Reconciliation report X
There is no database
update during the test run.
Read switch details from the VBA process
table, rather than direct selection from the
joint venture database.

Full netting minimizes all bank switches.
Two-way netting minimizes switches
between two particular banks, to
maintain an audit trail.

You can prepare switch documents
with original venture, equity group, and
cost object, depending on the level at
which balanced books are prepared.

Keep value date on switches to
allow subsequent interest
calculation.

Suppress event check to allow a re-run.

An additional report allows reconciliation to
the VBA process table.
SAP AG 2003
Demonstration: Payment Run & Switching
SAP AG 2003
Exercise 2.3: Review Payment Documents

1. Display accounting document
2. Display joint venture document
3. Review bank switch log
SAP AG 2003
JVA 2.3
Operated Accounting
This section describes
operated accounting, with
particular emphasis on cash
calling.
SAP AG 2003
Customer Account and Special Entry Indicators
General Ledger
Cost Bank Working Cap
Accounts Receivable Sub Ledger
Cash Due Cutback Cash Called
Notes
3 Cutback 32
2 Receipt 40
1 Cash Call 40
32
40 40
40
40
1000 320 680
100
68
Control by SEI
PARTNER BILLING
B
I
SAP AG 2003
Customer Account and Special Entry Indicators
JV Partner A
1 40 40 1
40 2
3 32
8
Receivable Ledger
JV Partner A
J Cutback
3 32
32
K Cash Due
1 40
40 2
L Cash Called
40 1
40
Invoice

JV Bank

JV Receivables
JV Rec. under CC - 8
JV Cash Calls Out 0

JV Payables
JV Pay. under CC
JV Cash Calls In

General Ledger
Notes
3 Cutback 32
2 Receipt 40
1 Cash Call 40
SAP AG 2003
Operated Accounting: Operator Oriented
Operator Venture V1
P
a
r
t
n
e
r

A

J - Cutback
5 4,400
K Cash Due
1 4,000
4,000 3
L Cash Called
4,000 1
Bank
3 4,000
11,000 4
A/P
11,000 2
4 11,000
Joint Costs
2 11,000
4,400 5
1. Cash Call
2. Invoice
3. Cash Call Payment
4. Invoice Payment
5. Joint Venture Cutback
Venture V1
JV Bank - 7,000
JV Rec. under CC (J,L) 400
JV Cash Calls Out (K) 0
Accounts Payable 0
Joint Costs 6,600
SAP AG 2003
Operated Accounting: Partner Oriented
JV Bank - 1,000
JV Rec. under CC (J,L) 1,000
JV Cash Calls Out (K) 0
Accounts Payable 0
Joint Costs 0
Operator Venture V1
Operator Venture V1
O
p
e
r
a
t
o
r

A
R

J - Cutback
6 6,600
K Cash Due
1 6,000
6,000 3
L Cash Called
6,000 1
Bank
3 6,000
4 4,000 11,000 5
A/P
11,000 2
5 11,000
Joint Costs
2 11,000
11,000 6
P
a
r
t
n
e
r

A

A
R

J - Cutback
6 4,400
K Cash Due
1 4,000
4,000 4
L Cash Called
4,000 1
Corporate or Mirror Operator Venture
O
p
e
r
a
t
o
r

A
P

J - Cutback
6,600 6
K Cash Due
6,000 1
3 6,000
L Cash Called
1 6,000
Bank
6,000 3
Net A/P Net Costs
6 6,600
JV Bank - 6,000
JV Rec. under CC (J,L) - 600
JV Cash Calls Out (K)
Accounts Payable
Joint Costs 6,600
Corporate or Mirror Operator Venture

1. Cash Call
2. Invoice
5. Invoice Payment
SAP AG 2003
Operated Cash Calls: Net Request
Selection
GBU1 Company Code
Operated Cash Call - Net
Posting
31.12.2001
Effective Date
12 Posting period
Operations month
31.12.2001
Posting Date
JV5100 Partner
Company Code
Operated Cash Call - Net
GBU1
Due date JV EqG FCurr FCurr Amt LCurr LCurr Amt OM
31.12.2001 JV0001 A01 GBP 1,000.00 GBP 1,000.00
31.12.2001 JV0001 A01 NOK 1,000.00 GBP 77.90

Partner JV5100
Cash Calls are in Funding currency
SAP AG 2003
Operated Cash Calls: Gross Request
Selection
GBU1 Company Code
Operated Cash Call - Gross
Posting
31.12.2001
Effective Date
12 Posting period
Operations month
31.12.2001
Posting Date
Venture JV0001 EqG A01 FCurr NOK
Partner FCurr Amt Lcurr Amt
JVGBU1 600.00 46.74
JV5001 300.00 23.37
JV5101 100.00 7.79

Partner Shares
Company Code
Operated Cash Call - Gross
GBU1
Due date JV EqG FCurr FCurr Amt LCurr Lcurr Amt OM
31.12.2001 JV0001 A01 GBP 1,000.00 GBP 1,000.00
31.12.2001 JV0001 A01 NOK 1,000.00 GBP 77.90

SAP AG 2003
Cash Call Documents
JVGBU1 600.00 46.74
JV5001 300.00 23.37
JV5101 100.00 7.79

Partner Shares
Operator Cash Call
Itm Account Amount
1 JVGBU1 600.00
FI
Database
Billing
Database
Joint
Venture
Database
Partner Cash Call
Partner Cash Call
Itm SEI Account Amount
1 K JV5001 300.00
2 L JV5001 -300.00
Cash Call
Posting
2 JVGBU1 - 600.00
Cash Due
Cash Received
Cash Called
Cash Due
SAP AG 2003
Company Code C2 Partner A
Company Code C1 - Operator
Inter-company Cash Call
Venture V1
P
a
r
t
n
e
r

A

A
R

J - Cutback
5 4,400
K Cash Due
1 4,000
4,000 3
L Cash Called
4,000 1
Bank
3 4,000
11,000 4
A/P
11,000 2
4 11,000
Joint Costs
2 11,000
4,400 5
Venture V1
O
p
e
r
a
t
o
r

A
P

J - Cutback
4,400 6
K Cash Due
4,000 1
3 4,000
L Cash Called
1 4,000
Bank
4,000 3
Net A/P Net Costs
6 4,000
1. Cash Call
2. Invoice
4. Invoice Payment
6. Inter-Co Cutback
FI Cash Call Document
Itm Account SEI Amount
1
Partner K 4,400
2
Cutback L - 4,400
1
FI Inter-Co Cash Call
Itm Account SEI Amount
1
Partner K 4,400
2
Cutback L - 4,400
1
SAP AG 2003
Operated Cash Calls: Payment
You use SEI K to select
unpaid cash calls from
the joint venture partner
account.
SAP AG 2003
Operator Cash Call
Itm Account Amount
1 JVGBU1 600.00
2 JVGBU1 - 600.00
Cash Call Error Handling
JVGBU1 600.00 46.74
JV5001 300.00 23.37
JV5101 100.00 7.79

Partner Shares
Partner Cash Call
Partner Cash Call
Itm SEI Account Amount
1 K JV5001 300.00
2 L JV5001 -300.00
Cash Call
Posting
ERROR
Joint
Venture
Database
FI
Database
BDC
Session
SAP AG 2003
Exercise 2.4: Cash Call Request & Payment
Post Cash Call Request & Payment

1. Gross Cash Call
2. Net Cash Call
3. Cash Call Receipt

SAP AG 2003
Joint Venture Accounting 2.4
Non-Operated Accounting
This section describes non-
operated accounting and
how it is supported by SAP
JVA.
SAP AG 2003
Non-Operated Accounting
Venture N1
O
p
e
r
a
t
o
r

A
P

J - Cutback
5,500 3
K Cash Due
5,000 1
2 5,000
L Cash Called
1 5,000
Bank
5,000 2
Net A/P Net Costs
3 5,500
1. Cash Call
3. Billing
Venture N1
JV Bank - 5,000
JV Rec. under CC (J,L) - 500
JV Cash Calls Out (K)
Accounts Payable
Joint Costs 5,500
SAP AG 2003
Non-Operated Cash Calls: Request
Selection
GBU1 Company Code
Non-Operated Cash Call
Posting
31.12.2001
Effective Date
12 Posting period
Operations month
31.12.2001
Posting Date
Company Code
Non-Operated Cash Call
GBU1
Due date JV EqG FCurr FCurr Amt LCurr Lcurr Amt OM
31.12.2001 JVN01 A01 GBP 300.00 GBP 300.00
31.12.2001 JVN01 A01 NOK 1,000.00 GBP 77.90

Non-Op Cash Call
Itm SEI Account. Amount
1 K Operator 300.00
2 L Operator -300.00
SAP AG 2003
Non-Operated Cash Calls: Payment
SAP AG 2003
Non-Operated Billing Input
Non-Operated Venture 01 JV2001 Venture
GBU1 Company code
Non-Op Billing JV2001 Billing text
JV2001-12 Reference
12 Posting period
31.12.2001 Posting date
31.12.2001 Translation date
0.6000 Exchange rate
USD Funding currency
Non-Op Billing Header
USD Funding currency 0.00 Tax Amount
Caledonian Oil JV5001 JV Operator
GBU1 Company Code
0.00 10,000.00 Non-Op 40% A01 JV2001
Gross Tax Gross Amount EqG Name EqG Venture
Non-Op Billing Venture/EqG Overview
Working Capital
6,000 10,000 Total Billing
- 1,500 - 2,500 Total Working Capital
- 300 - 500 VAT
- 900 - 1,500 Stock
300 500 Accounts Receivable
- 600 - 1,000 Accounts Payable
7,500 12,500 Total Operational Expenditure
1,800 3,000 Administration
2,400 4,000 General Expenses
Abandonment
- 300 - 500 Revenue
3,600 6,000 Operations
Field Evaluation
Exploration
Operational Expenditure
0 0 Total Capital Expenditure
Capital Expenditure
Billing
Local Curr. Fund Curr. Gross Data Entry
6,000 10,000 Gross amount from detail
6,000 10,000 Gross amount from summary
Local Curr. Fund Curr.
GBP Local Currency USD Funding Curr.
Non-Operated 40% A01 Equity Group
JV2001 Joint Venture JV5001 JV Operator
40% Non-Operated share GBU1 Company Code
SAP AG 2003
Non-Operated Billing Documents
Working Capital
- 300 - 500 VAT
- 900 - 1,500 Stock
Abandonment
- 300 - 500 Revenue
Field Evaluation
Exploration
Operational Expenditure
0 0 Total Capital Expenditure
Capital Expenditure
Billing
Local Curr. Fund Curr. Gross Data Entry
Local Curr. Fund Curr.
JV2001 Joint Venture JV5001 JV Operator
Joint Venture Non-Op Billing
- 120 - 200 NB A01 JV2001 CC-201 Vat Non-Op 9
- 360 - 600 NB A01 JV2001 CC-201 Stock Non-Op 8
120 200 NB A01 JV2001 CC-201 A/R Non-Op 7
- 240 - 400 NB A01 JV2001 CC-201 A/P Non-Op 6
720 1,200 NB A01 JV2001 CC-201 Expense Adm. 5
960 1,600 NB A01 JV2001 CC-201 Expense Gen. 4
- 120 - 200 NB A01 JV2001 CC-201 Revenue 3
1,440 2,400 NB A01 JV2001 CC-201 Expense Ops. 2
- 2,400 - 4,000 NB A01 JV2001 Operator 1
GBP USD RI EqG Venture Cost.Obj Account I
FI Non-Op Billing
- 120 - 200 CC-201 Vat Non-Op 9
- 360 - 600 CC-201 Stock Non-Op 8
120 200 CC-201 A/R Non-Op 7
- 240 - 400 CC-201 A/P Non-Op 6
720 1,200 CC-201 Expense Adm. 5
960 1,600 CC-201 Expense Gen. 4
- 120 - 200 CC-201 Revenue 3
1,440 2,400 CC-201 Expense Ops. 2
- 2,400 - 4,000 Operator 1
GBP USD Cost.Obj Account I
40%
SAP AG 2003
FI Non-Op Billing
- 300 - 500 CC-201 Vat Non-Op 9
- 900 - 1,500 CC-201 Stock Non-Op 8
300 500 CC-201 A/R Non-Op 7
- 600 - 1,000 CC-201 A/P Non-Op 6
1,800 3,000 CC-201 Expense Adm. 5
2,400 4,000 CC-201 Expense Gen. 4
- 300 - 500 CC-201 Revenue 3
3,600 6,000 CC-201 Expense Ops. 2
- 6,000 - 10,000 Operator 1
GBP USD
Cost.Ob
j
Account I
Non-Operated Billing Error Handling
ERROR
Joint
Venture
Database
FI
Database
BDC
Session
JV Non-Op Billing
- 300 - 500 NB A01 JV2001 CC-201 Vat Non-Op 9
- 900 - 1,500 NB A01 JV2001 CC-201 Stock Non-Op 8
300 500 NB A01 JV2001 CC-201 A/R Non-Op 7
- 600 - 1,000 NB A01 JV2001 CC-201 A/P Non-Op 6
1,800 3,000 NB A01 JV2001 CC-201 Expense Adm. 5
2,400 4,000 NB A01 JV2001 CC-201 Expense Gen. 4
- 300 - 500 NB A01 JV2001 CC-201 Revenue 3
3,600 6,000 NB A01 JV2001 CC-201 Expense Ops. 2
- 6,000 - 10,000 NB A01 JV2001 Operator 1
GBP USD
R
I
Eq
G
Ventur
e
Cost.Ob
j
Account I
Working Capital
- 300 - 500 VAT
- 900 - 1,500 Stock
Abandonment
- 300 - 500 Revenue
Field Evaluation
Exploration
Operational expenditure
0 0 Total Capital expenditure
Capital Expenditure
Billing
Local
Curr.
Fund Curr. Gross Data Entry
Local
Curr.
Fund Curr.
JV20
01
Joint Venture
JV50
01
JV Operator
Non-Op
Billing
SAP AG 2003
Demonstration: Non-Op Cash Call & Payment
SAP AG 2003
You are now able to:
Understand how a joint venture
document is prepared and
posted to the JVA database
Understand how JVA handles
payment transactions
Describe operated accounting
Describe non-operated
accounting
Unit 2 Summary

SAP Workshop - Unit 2

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