Communicating in Teams and Mastering Listening and Nonverbal Communication Skills Prentice Hall, 2003 Business Communication Today Chapter 2 - 2 Types of Workplace Teams Problem solving Taskforces Committees Virtual teams Prentice Hall, 2003 Business Communication Today Chapter 2 - 3 Overview of Teams Advantages Information & knowledge Diversity of views Acceptance of solutions Performance Disadvantages Groupthink Hidden agendas Free riders High costs Prentice Hall, 2003 Business Communication Today Chapter 2 - 4 Group Dynamics Team roles Group norms Team identity
Prentice Hall, 2003 Business Communication Today Chapter 2 - 5 Roles People Play in Groups Self-oriented Team-maintenance Task-facilitating Prentice Hall, 2003 Business Communication Today Chapter 2 - 6 Team Decision Making Orientation Conflict Brainstorming Emergence Reinforcement Prentice Hall, 2003 Business Communication Today Chapter 2 - 7 Effective Teams Have a clear sense of purpose Communicate openly and honestly Reach decisions by consensus Think creatively Remain focused Resolve conflict effectively Prentice Hall, 2003 Business Communication Today Chapter 2 - 8 Conflict in Teams Scarce resources Task responsibilities Poor communication Attitudes and values Power struggles Conflicting goals Prentice Hall, 2003 Business Communication Today Chapter 2 - 9 Resolving Conflict Proaction Communication Openness Research Flexibility Fair play Alliance Prentice Hall, 2003 Business Communication Today Chapter 2 - 10 Overcoming Resistance Express understanding Raise awareness Evaluate objections Withhold arguments Prentice Hall, 2003 Business Communication Today Chapter 2 - 11 Collaborative Writing Team members Strong leadership Cooperation Clear goals Solid commitment Clear responsibility Prompt action Compatible technology Applied technology Prentice Hall, 2003 Business Communication Today Chapter 2 - 12 Critiquing Writing Are the instructions clear? Does the document accomplish its purpose? Is the factual material correct? Is the language unambiguous? Prentice Hall, 2003 Business Communication Today Chapter 2 - 13 Productive Meetings Decide on the purpose Select participants Choose the location Set and follow an agenda Prentice Hall, 2003 Business Communication Today Chapter 2 - 14 Effective Meetings Stay on track Follow parliamentary procedure Encourage participation Close effectively Follow up Prentice Hall, 2003 Business Communication Today Chapter 2 - 15 Three Types of Listening Content listening Critical listening Empathetic listening Prentice Hall, 2003 Business Communication Today Chapter 2 - 16 The Listening Process Receiving Interpreting Remembering Evaluating Responding Prentice Hall, 2003 Business Communication Today Chapter 2 - 17 Barriers to Listening Prejudgment Self-centeredness Selective listening Prentice Hall, 2003 Business Communication Today Chapter 2 - 18 Nonverbal Communication Honesty Reliability Efficiency Prentice Hall, 2003 Business Communication Today Chapter 2 - 19 Types of Nonverbal Communication Facial expressions Gestures and posture Vocal characteristics Personal appearance Touching behavior Use of time and space Prentice Hall, 2003 Business Communication Today Chapter 2 - 20 Maximizing Nonverbal Communication Skills Smile genuinely Be aware of false cues Keep appropriate distance Use touch carefully Respect status Shake hands appropriately