Monitoring & Evaluation

Be familiar with the basic concepts

and main characteristics of monitoring
and evaluation
Understand the differences between
various kinds of evaluations
Explain the different kinds of indicators

Learning objectives
What is monitoring?
Collecting information about your
project
Planned, organised and regular
collection
Information about activities,
services, users, outside factors
Measures progress towards
objectives
Identifies problems

Monitoring

The systematic and continuous
assessment of the
progress of a piece of work over time.

To continuously measure progress
against programme
objectives and check on relevance of
the programme

It involves collecting and analysing
data/information
to document progress and results
of project

to provide the necessary information
to Management for timely decision
taking and corrective action (if
necessary)


Purpose of monitoring
What is evaluation?
Using information collected during
monitoring
Helps to answer:
- How well are we doing?
- Are we doing the right things?
- What difference are we making?
Analyse/assess key issues action
It aims to
Improve policy and practice
Enhance accountability

Evaluation involves the same skills as
assessment and analysis
Evaluation can also occur during (e.g.
mid-term) and after implementation of
the project

Why monitor and evaluate?
Learning and development
- What happened and why?
- What is working? What is not
working?
- Adapt to changing needs
Accountability
- Evidence of successes or
challenges for sharing with
stakeholders
What should we monitor and
evaluate?
Consider the aim/s of the project
Prioritise outcomes (things that will
happen because of the training)
Quantitative and qualitative data
When should we monitor and
evaluate?
During the event
Immediately after the event
Some weeks/months later
Indicators
An indicator is a measure that is used
to show change in a situation, or the
progress in/results of an activity,
project, or programme.

Indicators:
are essential instruments for monitoring and
evaluation.

Types of Evaluation
Evaluations are normally divided
into two broad categories:

formative and summative
Formative:

A formative evaluation is a method for
judging the worth of a program while
the program activities are forming (in
progress). This part of the evaluation
focuses on the process.
Summative:

A summative evaluation is a
method of judging the worth of a
program at the end of the
program activities (summation).
The focus is on the outcome.