OLYMPICS 2014

INDIA

OPENING CEREMONY
VENUE: COMMON WEALTH
VILLAGE, DELHI
DATE: 02
ND
May 2012
Timings: 6:00pm- 9:00pm
DIVISION OF DUTIES
Event manager: Kunal Lulla
Marketing heads: Akhil Nair, Rashmi
Manghani & Pawan Lilani
Operations Head:Vinita Makhija
Finance Heads: Revati Nair & Ashwani
Mahala
Human resource head: Payal Malik
Legal head: Akash Kundani
Logistics head: Divya Mandhwani
PRE- EVENT SET-UP
Identify the Event Manager
Contact potential venues where event can be held
Decide on the venue where the event will be held
Prepare budget
Send info & entry forms to affiliated groups
Estimate number of volunteers needed
Plan where spectators will go and where athletes will
wait.
Identify equipment needs and order anything needed
Find event sponsors
Arrange First Aid services
Confirm catering arrangements
Confirm parking arrangements
Make arrangements for cleaning
Arrange food and information for Families area
Plan opening ceremony for event
Complete the Event Day Schedule & Plan
Send letter of agreement to chosen venue
Inform local media about the event
Send timetable & competition schedule to affiliated
groups
Assign volunteers to roles
Volunteer training session
VENUE
Jawaharlal Nehru stadium,
New Delhi

ACCOMODATION
Hotel Ashok
Games Village

1. coca cola: the coca cola maintains the longest
continues relationship with the Olympic
movement. The company sponsored the 1928
games in Amsterdam, and since then have
supported every Olympic game.
2. MC DONALDS: since 1976
OMEGA: worldwide Olympic supported and
licensee that has provided time pieces and timing
services for Olympic games
3. PANASONIC: since 1984
Sponsorship
4. P&G: personal care and household
products.
5. SAMSUNG: wireless communication
equipments.
6. ATOS: information technology
7. GE: works closely with host countries,
cities and organizing committees to
provide infrastructure solutions for
Olympic venues including power,
lightning, water treatment a and
transportation
8. VISA: visa international is the exclusive
payment card and the official payment
system for Olympic games
Others
Lenovo
Kodak
Addidas
Cadbury
Bmw
Air India

MARKETING
ADVERTISING
Radio
TV commercial
YouTube Channel
Merchandise
Posters
Public Displays
RADIO
TELEVISION
COMERCIAL
MERCHANDISE
POSTERS AND PUBLIC
DISPLAYS
OPERATIONS
Pre event
Gain a thorough knowledge of the venue
Developing an entire venue layout
Assigning duties to Functional area co-
ordinator
Ensuring the seating arrangements are
appropriate for the huge crowd expected.
Accomodations and travel for the athletes
Security- Ensuring 350 CCTV cameras
installed are in best working condition.



OLYMPIC GAMES : TRANSPORTATION
1. The athletes will arrive on 25
th
April,2014.i.e one week
before the event.

2. The athletes will board a flight of Air India(Which is
our sponsors) and will land at Delhi Airport from
where the A/c Buses (DTC-Delhi Transportation
company) which operates bus services in Delhi would
transport passengers upto Olympics village where the
opening and closing ceremonies are to be held.

Games Lanes Delhi Traffic Police has
reserved a length of 200 km of roads in the
city for Olympics officials and athletes. The
lanes will be reserved for a span of 12 hrs in a
day.

The most technologically advanced
bulletproof vehicle will be arranged for
V.I.Ps .

STADIUM CLEANING CONTRACT Will be
given to company Named KEEPIN IT COOL
For :
Welding &Fabrication Services
Sound system Maintenance
Pest Control Services
CCTV system Maintenance.
After ceremony all the passengers will be
transported through -Delhi Transport
Corporation Private Cabs & Taxis from Stadium
to Airport.


Legal
For all the legal contracts
AZB & Partners.
ie- rent for venue, AR Rahman performances,
Folk dances, Broadcast rights.
Police Commissioner of Delhi-Bhim Sain Bassi.
For traffic control, sound permission.
Department Of Aviation No Flying Zone.
Z+ Security For monitoring the guest and
providing security to the athletes .
Execute the contracts.

In case of any disputes, the matter will
be dealt in the court under the Indian
Contract Act, 1872.
INSURANCE PARTNER
CATERING SERVICE
Confirm catering volunteer requirements and
forward request to Volunteer Services Coordinator
Volunteer service provider: GNCTD agency
(provided same services to common wealth
games)
Develop the event day plan for Catering
Determine total catering requirements (goods)
Collect the information on the food budgets and
confirm the same with operations manager
Place order for required goods
Plan the lay-out of the volunteer break area
Link with the Logistics Coordinator for
deliveries.
DURING EVENT
Welcoming speech- Farhan Akhtar & Dia
Mirza
Lighting the torch
Firecrackers
Traditional and folk
performances- A.R. Rahman & folk dancers
Closing the event


POST EVENT
Paying off the entire expenses to respective
agencies.
Cleaning the entire Common Wealth games
village.
Wrapping up all the external equipments.
Distribution of Feedback forms and
thanksgiving letters.
Sending the financial reports to external
agencies for audit.
REVIEWING THE
BUDGET