www.thalesgroup.

com
Oracles E-Business Suite of
Applications [EBS] and
Primavera Integration

Mac Chouhan
UKOUG Primavera Conference 22
nd
March 2011
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Agenda
Introduction

Introduction to Thales

Thales B1 Programme

Oracle / Primavera Interfaces

Q & A
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Introduction


This presentation will provide how the B-One Primavera Rollout
within Thales was established and the benefits and Return on
Investment [ROI] it brings with it

The integration of Oracles E-Business Suite of Applications [EBS]
and Primavera Integration Architecture brings together a true
Enterprise Solution: B-ONE

Thales Core Model showing the various Interfaces between Oracle
EBS and Primavera


3 / 3 /
A technology leader providing safety and security
A global company with 68,000 employees
and 12.9 billion in revenues
We help our customers to:
Provide reliable and secure solutions
Monitor and control
Protect and defend
In two major sectors
Thales: a reliable, long-term partner with
operations in 50 countries
Defence and Security
60%
Aerospace and Transport
40%
4 / 4 /
Defence
Serving all branches of the armed forces
Air, Land, Naval and Joint operations




Security
Serving governments, institutional
customers and civil operators

Interoperable, scalable solutions and services
focused on operational requirements
Defence and Security
A comprehensive approach to national security
and citizen protection
5 / 5 /
Aerospace and Transport
Aerospace
Serving aircraft manufacturers, airlines
and civil aviation authorities

Space
A major player through Thales Alenia Space
Serving satellite operators, space agencies
and defence customers

Transport
Helping to optimise use of
rail and road infrastructures
Presence on all types of civil and military aircraft
and all major new aircraft programmes
Central role on the major civil and military
programmes
Driving improvements in traveller safety
and ground transport efficiency
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Global reach, local expertise
68,000 employees in
50 countries
A Global Player
7 / 7 /
Thales Oracle Practice
Oracle partner since 1998
Certified Partner
Accelerate Partner

Engaged on Thales Global B1 Project

History of Worldwide Oracle Implementations
across all Business types
8 / 8 /
What is B1?

B1 is
a multinational programme being introduced in the UK,
Spain, The Netherlands, France. More to Follow
aimed at enabling greater efficiency and productivity through
the convergence of business process
2000+ B1 users now benefit from a process centric business
toolset that promotes collaboration and continuous
improvement
replaces all existing ERPs (Enterprise Resource Planning
systems) with a powerful single technology platform across
all Thales Group activities
A global business transformation programme, not an IT
initiative
Primavera provides key data inputs in to IBP (Integrated
Business Planning)

9 / 9 /
Solution Architecture
17 April 2008
th
Corporate
Purchasing
Thalsis
Component
Information
System
TCIS
PDM
DCC (TUS Only)
Scanning
System
Local Scanning
System
IMSCAN
Corporate
Reporting
Magnitude
Banking
BACS
Export
Control
Local Export
Systems
BI / Data
Warehouse
Cognos
Planning &
Resource
Management
Primavera
Timesheet

OTL
'
Purchasing
MS & C /
Programme
Controlling
Customer
Support
Manufacturing
Accounting / General Controlling
( All Domains )
Clearing
&
Netting
Clearing &
Netting
System
Human
Resources
& Payroll
Northgate
Travel
&
Expenses
Marco Polo
Key
OCM Scope
Country application
Group application
Buyerless
Purchasing
SPAG
10 / 10 /

One Mobile
Workforce


One Way of
Working


One Approach to
Information


One Set of
Systems

Greater Speed
and Accuracy
Improved
Quality
of Service
Lower
Costs
Enhanced
Staff
Mobility
B1 is a key enabler of the groups transformation plans
Implementation of common
business processes and systems
throughout the group
To deliver greater efficiency
and productivity
B1 - Realising the Power of One within Thales
11 / 11 /
Background Primavera
Primavera ?

All During 2004, Thales synthesized all its Divisions programme management
processes on the basis of existing methodologies within the Group and
international standards.

To support this process, a tool was chosen Primavera, which is
a standard market tool widely utilised worldwide
particularly within companies functioning in Project mode
Its parameters are based on accepted business management processes

Acceptance:
First, functional and technical experts accepted Primavera together with its parameters before testing
and validating it on pilot schemes
Decided at Group level to utilise this tool and its associated processes within the Divisions

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Objective Process supported by a tool
Because Programmes are the whole point of reason for our business, the
Thales objective is to improve
Anticipation & forecast accuracy
Transparency
Data consistency

The Thales worldwide deployment of Primavera is at the same time
A more demanding application, but also more virtuous, of our process of Program
Management
A set of cultural changes
And finally, a tool in the service of the Programme Management

Use of a Thales Primavera Core Model



13 / 13 /
Why a core model ?

secured fields
set of standard codes
configured layouts
additional tools / functions
data history
simulation
capability to capture
validated programme
situations
Additional reports
Excel
Cognos (finance
workload)
Interface with our BO

PRIMAVERA THALES
CORE MODEL LAYER
PRIMAVERA
THALES PM PROCESS
cultural changes
A need to standardize across regions / entities
14 / 14 /
Keep in mind that
Before looking at the PM process, keep in mind that
Primavera stores all our data in a centralised & shared database
Any modification at any level - is immediately recorded in the database
With limited undo capabilities

The current situation of our programmes is a live one (any change
immediately affects the milestones, the cost at completion, the workload,
etc ..)



15 / 15 /
Why a Programme Management Process and Tool
An integrated Programme Management
process for schedule, workload and
costs
Target situation
Programme Management tool
Costs
Workload
Integrated
resource schedule
No consistent view of schedule, workload
and costs
Disjointed situation

Excel

Costs
Artemis
P3
MSP
Excel

Schedule(s)
Excel

Workload
Background
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Scope of the Programme Management tool
All the programmes shall be managed within the Programme Management
tool.
The functionalities to be used depend on the programme complexity as a minimum: start date end date,
workload, budget, costs
Workload forecast for the unit will be provided by Primavera and shall
include:
Business opportunities, Current programmes, Other budgeted activities (PV, bids, warranties)

Primavera is built to meet both Programme Management and Finance
needs
The Programme Management tool is the Master for the programme structure
The ERP is the master for actual costs
Every work package has its corresponding cost point in the ERP
EAC are transferred from the PM tool to the ERP
The Contract budget base is under the responsibility of the Programme Manager
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PM tool
Time Sheet















ERP
WBS
CA / WPs
Programme
Header ID/Budget/Responsibility
Cost Points
Time sheet at cost
point level
Cost
Employee & Non Labour plus
Summary Commitments
At Cost point level
PM EAC
Programme Level
Hierarchy
Organisation / Cost Centre
Resources
Employees/Non Labour/Rates
Commitment
Detailed PO info / Profiled ETC

- Labour Hours
- Labour Costs To Date
- Labour Period Costs
- NonLabour Period Costs

Business Organisation Hierarchy and Resource (Labour and Non Labour) to Primavera with various attributes
Programmes are created in the BO and transferred into Primavera if Status <<Approved>>
Full WBS is created in Primavera [Master]. Only key elements CA and WP are sent to the BO
Timesheet captures Hours at Cost Point level (Manufacturing WIP booking direct into BO)
Actual costs (both labour and non labour) are transferred from the BO to Primavera at cost point level WP
Actual labour quantity (hours) also transferred at WP level
Detail Commitments information by WP summary only. Next version direct into ETC as profile per PO dates
Global EAC (PMB + MR) at Programme level is transferred from Primavera to the BO
Interfaces B1 UK
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Screenshots Hierarchy
Hierarchy in Oracle






19 / 19 /
Screenshots Hierarchy
Hierarchy Interfaced into Primavera OBS View






20 / 20 /
Screenshots Resources
Csv output






21 / 21 /
Screenshots Resources
Resources Interfaced into Primavera Resources View






22 / 22 /
Screenshots Programme
Oracle Projects











23 / 23 /
Screenshots Programme
Csv output



Primavera End Log file













24 / 24 /
Screenshots Programme
Programme Interfaced into Primavera Projects View






25 / 25 /
Screenshots WBS
WBS created in Primavera






26 / 26 /
Screenshots WBS
Sending WBS to Oracle
















27 / 27 /
Screenshots WBS
WBS Interface
Log



Csv output






28 / 28 /
Screenshots WBS
WBS Interfaced into Oracle













29 / 29 /
Screenshots Actual Costs
Costs in
Oracle Time
& Labour













30 / 30 /
Screenshots Actual Costs
Oracle Csv
output



Costs Interface
Log File













31 / 31 /
Screenshots WBS
Costs in Primavera Activities View













32 / 32 /
Screenshots Actual Costs in
Projects View




WBS View














33 / 33 /
Screenshots PMEAC
PMEAC













34 / 34 /
Screenshots PMEAC
PMEAC Log File





PMEAC Csv














35 / 35 /
Screenshots PMEAC
PMEAC Interfaced to Oracle Projects











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Oracle Primavera Interface Timings
Frequency and timings of each interface are:













Cost interface run at month end when month end processing complete
Scheduled to run overnight

Log Files
log files generated for each interface and emailed to Business Super Users
Nominated key users validate and respond back to users
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EAC transfer
towards ERP.
PMV Dashboard updating.
Possible schedule update (without to
change the Data Date)
Data Date
1st month N+1
Baselines creation
(Current Situation)
Selection / Type
baselines change, for
creation of Financial
Baselines
End of month N
updating.

!
Actuals and
Commitments
transfer to PMV.
Data Date
1st month N
ETC
update
~ 2 weeks
!
The update session as currently practiced on programmes and
appears as a very efficient process. The programme team meets
around the live Primavera schedule and updates it while discussing
the issues. Typical duration is to 1 day depending on the
programme size.
Monthly Update Process
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Other Interface / Tools
Other Interfaces and Tools
Resource Rate Inflation
A specific resource rate inflation tool to manage inflation rate for labour resources

PM Tools
Tools to aid reporting cycle
Checks Project data compliance to Standard Planning Practices
Automates Primavera Summarisation, Baseline creation for PMBI Reporting

WBS Loader
Load any ERP WBSs into Primavera
Used for Data / Cost Migration

39 / 39 /
Questions ?










THANK YOU
Mac Chouhan
Primavera Functional Consultant
Mac.chouhan@uk.thalesgroup.com