THE STAGE

PRODUCTION
The Teachers VISION
Will Become
The Students REALITY
What is an
ideal production?
1 DETERMINE OBJECTIVES
Why?
What needs will be answered? What is it
for?
Reasons: educational, social Goals:
educational, social
2 EVALUATE RESOURCES
Human students (natural ability,
teachability)
teachers (willingness, teaching abilities)
parents
school heads
Time preparedness, creating timeline
schedules
Finance production expenses, personal
expenses
Administrative support schedule
accommodations, marketing, promotion
3 CONCEPT THINKING
A Theme / Material
1 Check educational value, spiritual value
2 Brainstorm for unique ideas
3 Check feasibility in terms of resources
4 Check alignment with set objectives / goals
B Production Type
1 musical theater
2 musical
3 play
Concept Thinking
C Casting & Rehearsals
1 Audition
2 Selection
3 Schedule of rehearsals
4 Info dissemination
5 Securing permits
D Venue
1 Capacity vs target audience
2 Price vs ticket prices / budgets
3 Accessibility, parking space
4 Presentation
5 Facilities
Concept Thinking
E Budgeting
On-stage Production expenses
Costumes
Lights & Sound system
Stage Design / Construction
Professional fees
Off-stage production expenses
Rehearsal expenses
Teaching & rehearsal materials
Food
Publications
THE CONCEPT
Theme & Title
Theme verse, ideas, focus
Catchy, interesting, motivating
Format
Mixed courses/instruments, focus on 1 or 2 instruments,
recital or storyline-type, use of visuals (LCD)
powerpoint or live shoot, dances, with arts exhibits, etc.
integrated performances, courses, different various
unique formats
Types of Performances
Solo, ensembles, productions, mini skits, with dances,
with visuals, art exhibits, etc.
THE VENUE
Accessibility
Parking accommodations, distance
Affordability
Performance day charges, rehearsal charges, extra charges rent of extra
equipment
Consider package inclusions free sound and lights rehearsals, equipment
for use, extra rooms
Presentation and Impact
Consider prestige of place and impact upon performers
Accommodations
Rehearsal schedules, use of facilities, backstage space
Acoustic structure, technical provisions
Capacity
Consider seating capacity for number of guests and performers,
comfortability
Terms of Agreement
Payment terms
RECITAL SCHEDULES
Rehearsal schedules
consider examinations
consider schedules of other student activities
consider parent schedules
Recital schedule
consider examinations
consider schedules of other student activities
consider parent schedules
Maximize student focus
Consider choosing schedules that will allow the
performers time to practice enough and also relax
before performance dates

BUDGET
Principles
Financial Stewardship
maximized potential, wise costing
Document Stewardship
proper recording and keeping receipts
BUDGET ITEMS
Venue, Sounds, Lights, Photo/Video, Stage Design
Publications paper supplies, inks, streamers, printers,
programs, certificates, streamers, posters
Professional Fees lights and sounds crew, production
assistants, love gifts
Transportation gasoline, toll, van rent, labor fees
Food & refreshments teachers, production crew, guests
4 PRESENTATION FOR APPROVAL
Request for schedule to present
production plans to schoolheads
Provide a good, professional
presentation
Present objectives, production concept,
budgets, committees
Be open for suggestions, comments
Work out concerns and possibilities
5 CREATING A WORKING TEAM
Production director, teachers, cast,
crew
Finance
Invitations & Ushering
Marketing & Promotions
Publications
Documentation photo, video
THE PEOPLE
Students
Maximum performance abilities
Number of exposures
Solo, ensemble performances
Combined grade levels, or grade sections OR multi-level
Readiness, preparation
Production People
Assignment of posts oics, teachers, CO staff, third parties
Director, Lightmen, soundmen, production assistants, stage
design people
Guests
Parents, School teachers, School heads, School Board, ZPMI
guests, ZPMI teachers and oics
Identify strong and weak links


TEAMS
Program Director - overall overseer
Secretariat
Sending out Letters, invitations, posters, streamers
Departmental Coordination
Publications
Layouts, designs of all printed materials
Technical
All technical matters on stage
Accommodations
Ushering, guests, food & refreshments
Finance
All budget matters sourcing, gathering, recording,
disbursements, liquidation



COMMUNICATIONS
& PUBLICATIONS
TEXT, DESIGN, LAYOUT, TIMELY DISTRIBUTION
Letter for school heads - request for approval at least 2 months before
Letter for parents letter of information at least 6 weeks before
teachers to wirte/ call up parents about recital preparations, status of child
(comment, advise)
Venue, rehearsal schedules, ticket fees, other fees, costumes, guidelines, etc
Memo for students - letter of information
Schedules, costumes, fees, guidelines, photo/video, eating time, etc.
Teachers recital information and instructions
PROGRAM complete & ready one month before
CERTIFICATES design, text, names
INVITATIONS parents, school heads, school board,
ZPMI guests & other VIPs
TICKETS
PROMOTION
Signages : posters, streamer
advertise recital events in newspapers, magazines events sections
6 SUPERVISION
Checking if all people and tasks are on
schedule
7 GENERAL REHEARSALS
Stages of Rehearsals regular
rehearsals, run throughs,
general rehearsals, technical dress
Provide information -- schedules,
requirements, cast trafficking,
behavior guidelines, expectations
PERFORMANCE-LEVEL
REHEARSALS

Mock Recitals
Blocking Rehearsals
Sound Rehearsals
Run Thrus
General Rehearsals
Technical Rehearsals
Including mic and equipment trafficking
Dress Rehearsals
TECH PREPARATION
Instruments
Keyboards, guitars, drums
Sound Equipment
Microphones, amplifiers
Music stands, mic stands
Lights, LCD projector
spot, moving heads, par lights, projectors
Stage Design
Design, construction, set up, dismantling
Technical Layout
Photo & Video Documentation
design samples, give package prices, red carpet,
2 photographers, 2 videos, fixed crew, with orientation
Ingress & Egress

8 ACTUAL EVENT

RECITAL STANDARDS


PERFORMERS
Excellent musical performances
Confident presence on stage
Appropriate performance clothes
PROGRAM
Participation or greeting of school heads in the program
Acceptable length of show
Smooth & highly coordinated program flow
Variety of performances
Curtain call flowers, certificates,
ENVIRONMENT
Timely, complete and accurate information dissemination
Disciplined performers and audience
Teachers welcoming parents before the show then
congratulating, fellowshipping with parents after show
Sense / ambience of accomplishment & satisfaction among all









9 EVALUATION
Post-production




Getting excited
Getting wiser
10 PLANNING FOR THE NEXT
PRODUCTION