1)Terms & Def i ni ti ons

2)Ethi cs & Pri nci pl es

3)Regul ati ons
4)Tender Process
5)Contract
6)Content of the Contract
7)Ref erence
3
1) means to present for acceptance or rejection.

2) relates to the making of a formal offer in a sealed envelope.

3) is associated with making offers at tenders. Bid is also
commonly used in relation to any offer made.

4) means elaborating the term of reference/bid
document.

5) is a semi-formal process related to an enquiry.

6) means suggest an indicative offer rather than a formal
offer .

7) means appraisal of competency , ability and
eligibility from vendors.
4
5

1) , achieving target with time that already agreed

2) , according to the organization needs and goals.

3) , open to all eligible suppliers.

4) , suppliers have access to the information and
requirement of the tender.

5) , fair treatment to all suppliers.

6) , achieve target according to the needs, financial and
benefits to avoid authority abuse.
6

Provide adequate degree of transparency in the entire
procurement cycle.
Maximize transparency in competitive tendering and
take precautionary measures to enhance integrity.
Transparency
Ensure that public funds are used in public procurement
according to the purposes intended.
Ensure that procurement officials meet high professional
standards of knowledge, skills and integrity.
Good Management
Put mechanisms in place to prevent risks to integrity.
Encourage close co-operation between government
and the private sector.
Provide specific mechanisms to monitor public
procurement as well as to detect misconduct and apply
sanctions accordingly.
Prevention of Misconduct,
Compliance and
Monitoring
Establish a clear chain of responsibility together with
effective control mechanisms.
Handle complaints from potential suppliers.
Empower civil society organizations, media and the
wider public to scrutinize public procurement.
Accountability & Control
1) Conducting the job based on the regulations with high responsibility attitude
to achieve target and objective.

2) Professional and independent with honesty and able to keep all documents
confidential.

3) Predispose other directly or indirectly against the unsupportive competition is
prohibited.

4) Accepting all decisions that have been agreed within parties.

5) Avoid Conflict of Interest.

6) Prevent and avoid authority abuse for personal intentions.

7) Do not accept any kind of bribery, commission, gift or any kind from others.



7



8
9





Procurement Plan
Choosing the Selection Method
Qualification Method
Scheduling Plan
Document Preparation and OE
Determination





Distribute Tender Document
Aanwijzing
Submit Quotation
Evaluation
Negotiation
Winner Selection
Debrief unselected participant





Based on Term of Payment

Based on Period of Contract

Content of the Contract


10
Preparation





Preparation
Execution
Contract
Considering the needs of operational
Considering some factors:
Optimize procurement process
Type of Contract, quantity, quality and deadline
The procurement workflow
Cost Risk
Technology
Maximize product consumption and competency in result.
Considering the rule of K3LL
Procurement Plan
Public Tendering
Limited Tendering
Direct Selection
Direct Appointment
Choosing the selection method
Pre-qualification
After-qualification
Qualification Method
Pre-qualification

11
1
Advertise the
Open Tendering
Prequalificati
on
3
Pre bid
Meeting/Aanwijzi
ng
Arrange
BAP/ADDM
Submit & Open
Quotation
3
Arithmetic
Correction
Administration
Evaluation
1
NO
Technical
Evaluation
1
Price Evaluation
2
nd
NO
2
nd
NO
NO
2= Direct Selection
1Direct
Appointment
Winner
Selectio
n
Preparation
Execution
Contract
After-qualification

12
Advertise the
Open Tendering
Register and
Collect
Document
Pre bid
Meeting/Aanwijzi
ng
Arrange
BAP/ADDM
Submitting and
Open Quotation
3
Arithmetic
Correction
Administration
Evaluation
1
NO
NO
Technical
Evaluation
1
Price Evaluation
Verify the
Qualification
Document
1
1
2
nd
NO
2= Direct Selection
1Direct
Appointment
3
2
nd
NO
NO
Winner
Selectio
n
Preparation
Execution
Contract
13
Preparation





Preparation
Execution
Contract
Creating the schedule from beginning to end
Scheduling Plan
Preparing for document
Determine Owner Estimation
Document Preparation and OE Determination
Execution





Preparation
Execution
Contract
Register/Invited to the tender
Distribute Tender Document
Explaining and describing tender specifications
Aanwijzing
Submitting the quotation within stated period
One Envelope
Two Envelope
Two Stage
Submit Quotation
14
15
Execution





Preparation
Execution
Contract
Elimination System
Scoring System
Lifecycle Cost (TCO)
Evaluation
Reconditions the submitted quotation
Negotiation
Winner could be announced from website or public media
Winner Selection

Debrief Unselected Participants
16
Based on Term of Payment





Preparation
Execution
Contract
The work should be accomplished within period of
time
Lump-Sum
The work should be accomplished within period of
time
Fixed price
Unit Price

Cost Plus Fee
Refers to something that is ready for immediate use
Turn key
17
Based on Period of Contract











Preparation
Execution
Contract

Single Year

Multi-Year
18
1) Identifying the parties
2) Description of the goods/services/capital investment
3) Contract price
4) Delivery
5) Inspection by the buyer
6) Retention of title
7) Payment conditions
8) Documents
9) Liability for late delivery, non delivery and remedies
10) Limitation of liability for nonconforming goods
11) Claims in product liability or otherwise
12) Force majeure
13) Applicable law
14) Resolution of disputes
15) Language of the contract








Preparation
Execution
Contract
19
16) Conditions to the entering into force of the contract
17) Definitions
18) Notices and communications
19) Exclusion of headings
20) Merger
21) Modification of the contract
22) Changes in the parties
23) Assignment
24) Termination for cause
25) Insurance
26) Warranty claims
27) Void ability of the contract or part or it
28) Intellectual or industrial property
29) Taxes
30) Performance bonds, advance payment, and/or completion bonds

Preparation
Execution
Contract
END