Presentation Basics

Effective Oral
Presentations and the
Use of Powerpoint

April 9, 1998
Dave Krueger
 Topics
• Learning
• Non-verbal communications
• Fears
• Preparation
• Powerpoint
• Summary
Oral Presentations

Learning
 Learning
• Eyes - 83%
• Ears - 11%
• Other - 6%
 Learning Retention
• 10% - read
• 20% - hear
• 30% - see
• 50% - see and hear
• 70% - say as read aloud
• 90% - say as do
 Learning Principles
• Readiness - need
• Effect - satisfaction
• Practice - application
Oral Presentations

Learning
Non-verbal
communication
 Non-verbal Communication
• Eye contact
• Appropriate gestures
• Smile
• Animation and enthusiasm
 Body Language
• “Rest position”
• Stand diagonal to room
• Pacing and shifting
• Stand on left side
• Do not interfere with light
 Voice
• Emphasize
• Project
• Pause
• Breath from diaphragm
• Beware of qualifiers - um, ok, etc.
Oral Presentations

Learning
Non-verbal
communication
Fears
Microsoft Excel
Worksheet

Fears
• Public speaking - 41%
• Height - 32%
• Insects and bugs - 22%
• Financial problems - 22%
• Water - 21%
• Sickness - 19%
• Death - 19%
1977 Book of Lists
Oral Presentations

Learning
Non-verbal
communication
Fears
Preparation
 Step 1
• Establish objective or desired outcome
 Step 2
• Analyze audience
 Step 3
• Write Conclusion
 Step 4
• Decide key concepts
 Step 5
• Select supporting points and statistics
 Step 6
• Organizational pattern
– Subject
– Need
– Idea
– Benefits
– Evidence
– Conclusion
– Next step
 Step 7
• Design visual aides
 Step 8
• Add variety
 Step 9
• Rehearse
 Step 10
• Deliver
 Step 11
• Follow up
 Key activities reviewed
• Develop a plan
• Define the message
• Write, format and embellish
• Insert supporting data and information
• Revise
• Practice and prepare
• Deliver
• Follow up
Oral Presentations

Learning
Non-verbal
communication
Fears
Preparation
Media
 Media Considerations
• Choose the best presentation mode
– Audience
– Purpose / outcome
– Room size and layout
– Time
– Equipment
• Keep things simple
Caution - Too much of a good
thing!
If font SIZES
styles
and
colors change often
this may result in
Oral Presentations

Learning
Non-verbal
communication
Fears
Preparation
Media
Powerpoint
Oral Presentations

Microsoft Powerpoint
 Starting the Program
• Powerpoint Icon
 Common Tools
• Menus
• Edit menu
– Cut
– Copy
– Paste
– Paste special
• Toolbars
– View menu
– Buttons
 Starting a New Slide Show
• File - New
– Presentations
• Autocontent wizard
• Presentation designs
– Pick a look
– Apply design
 Objects, Fonts and Colors
• Objects
• Font
– Selection
– Size
– Enhancements
• Color scheme
– Format - Slide Color Scheme
 Slide Layouts
• New slide
• Slide layout
– Title
– Bullet
– Table
– Organizational chart
– Graph
 Bullet Slides
• Promote / demote
– Tab / shift tab
• On / Off
• Selecting bullets
– Format - Bullet
• Moving bullets
 Help
• Help menu
– Powerpoint help
– Contents and index
 Views
• Slide • Note Pages

• Outline • Slide Show

• Slide sorter • Master

 Slide View
• General editing
– Bullets
– Text
– Editing boxes
– Sizing
– Placement
• Graphic insertion/editing
• Animation settings
– Builds
 Slide Sorter View
• Sequence
• Duplication
• Transitions
• Rehearse timings
 Output Formats
• Slide show
• 35 mm slides
• Overheads
• Audience materials
– Handouts
• 2, 3 or 6 per page
– Write-up
– Outline
• Notepages
• Html
– Save as HTML
Slide Shows
 Slide Transitions
• Slide sorter view
• Computer projection
 Animation Settings / Builds
• Slide view
– Objects
– Animation settings
– Builds
 Slide Show
• Manual advance
– Mouse button
– Keyboard
• Pen
• Slide timings
• Projection equipment requirements
• Runtime version
• Backup plan
 Remember!
• Spelling
• Style checker
• Autoclipart
 Summary
• Learning
• Non-verbal communications
• Fears
• Preparation
• Powerpoint
Thank You !