The Microsoft Excel Window

When you open Microsoft Excel, this screen will

appear. Then, if necessary, click on the in the
upper right corner of the task pane to close the
task pane.
This is what you want
Excel to look like!

Identify Spreadsheet
Parts!
Software programs with spreadsheets help
you manage and store numbers and text.
Rows and columns are used to organize
information.
Each column is identified by a letter such as A,
B or C. Each row is identified by a number
such as 1, 2 or 3.
When a column and a row form a rectangle, it
is called a cell.
Identifying Spreadsheet
Parts!
Column C
Row 2
Cell A2
stands for
column A,
row 2.
Identifying Spreadsheet Parts!

Whatever you
type in a cell,
appears in the
formula bar.
To move from cell
to cell (across
from left to right),
you can use the
TAB button!
To move up and
down, just use
your arrow keys!
Edit and Format Data!
You can change
the way
information is
displayed in a cell
by formatting the
data (information.)
Information can be
quickly and easily
edited.
You can center,
bold, italicize,
change font
color, or
change font
size in Excel!
Its your choice!
Whats the difference between a
row and a column?

How can you move to each cell?
A row is a line of cells that run from left to right
on the spreadsheet. A column is a line of cells
that run up and down on the spreadsheet.

To move from cell to cell (across from left to
right), you can use the TAB button! To move up
and down, just use your arrow keys!
When you have a MINI TASK, you need
to minimize the PowerPoint window!!

You need to view the upcoming slide(s)
AND toggle between an open Excel
program AT THE SAME TIME so you
can complete your MINI TASK!
MINI TASK
1. Open a new
spreadsheet in
Microsoft Excel.
2. Format the data as
indicated so your
spreadsheet will look
like the one
illustrated.
Select the column
headings. Align center
and format in bold.
Change the font size to
12 point.
Select the
names of
the
countries.
Format in
italic.
3. Select cell B5, and key the new data
14,875.
4. Edit the additional spreadsheet data as
follows:
a. Change D4 to 33,018.
b. Change D7 to 2,196.
c. Change C3 to 2,742.
a. Change E6 to 802,451.

5. Save the changes as Excel Mini Task 1
to My Documents.

6. When youve done that, come back to
the PowerPoint!!

Change Column Width!
When you create a new spreadsheet to
enter data, you can easily adjust column
widths to display the data.
Click and drag
the column
boundary to
change the column
width so the cell
with the most data
fits.
Insert and Delete Columns and
Rows
You can delete a row or a column to remove data you
no longer want in your spreadsheet. You can also add
a row or column to insert additional data.

To Delete a Row or Column:
Highlight the row(s) or column(s) that you want to
delete.
Right click on your mouse and click delete. A box
will ask you if you want to shift the cells or delete
the entire row or column. Choose Entire Row or
Column and click Delete.

Right click
on your
mouse and
click delete.
Choose
Entire
Column
from the
Delete
Box and
click Delete.
Insert and Delete Columns and
Rows
Inserting Columns
There will be times when you will need to
insert a column or columns into your
spreadsheet. To insert a column:
Click on A to select column A.
Choose Insert > Columns from the
menu. A column is inserted to the right of
column A.

Insert and Delete Columns and
Rows
Inserting Rows
You can also insert rows into your
spreadsheet:
Click on 2 to select row 2.
Choose Insert > Rows from the
menu. A row is inserted above row 2.

Sort a List of Data!
You can sort your data in a spreadsheet either
alphabetically or numerically. This is helpful when
you want to organize your information!
To Sort Data:
Choose the data that you want to sort and
highlight the columns/rows.
Click Data from the Menu Bar and Click Sort
from the Data Menu.
The Sort Box will ask you how you want to sort
your information. For example, do you want to
sort Column A in ascending order or
descending order?
QUICK QUIZ!
When you insert a column, does it
appear to the right or left of the original
column?

Where can you find the Sort Tool?
QUICK QUIZ!
A newly inserted column is inserted
to the right of the original column.

The Sort Tool is found in the Data
Menu Bar.
MINI TASK
1. Open a new spreadsheet in Microsoft Excel.
2. Key and format the information shown below.
Align
center
the
headings,
format
bold,
and
change
the font
size to
12 pt.
Click and drag the column boundaries
to change the column width so the cell
with the most data fits.
MINI TASK
3. Edit the spreadsheet as follows:

a. Insert one row above row 5 containing
information about the country Germany.

b. Delete the row containing information about the
country Czech Republic.

c. Insert a column before column C, Population.
MINI TASK
4. Add the data as indicated.
Key the information about South Korea and Vietnam.
Key the title Capital. Format
bold. Change the font size to
12 pt. Align center. Key the
remaining data as shown.
MINI TASK
5. Edit the spreadsheet as follows:
a. Insert 2 rows above Country. Key the title
COUNTRY INFORMATION in cell A1. Format
bold. Change the font size to 12 pt.

b. Delete the column named Area (sq. mi.).

6. Use the Sort feature to alphabetize the Country
column. (Remember! You must highlight cells A5
to C10 to use the Sort Feature correctly!)

7. Save it as Excel Mini Task 2 to My Documents.