SAP OVERVIEW

FINANCE SUB
MODULES
AP PROCESS
VENDOR MASTER
TERMINOLOGY
MATCHING CONCEPT
Unit 1: Introduction
SAP OVERVIEW
FINANCE SUB
MODULES
AP PROCESS
VENDOR MASTER
TERMINOLOGY
MATCHING
CONCEPT
MATCHING CONCEPT
TERMINOLOGY
VENDOR MASTER RECORD VEIW
AP PROCESS
FINANCE SUBMODUELS
SAP OVERVIEW

SAP stands for Systems, Applications,
and Products in data processing is a
ERP Enterprise Resource Planning;
designed to integrate and run all
aspects of an organization

The SAP system is a fully-integrated
system where activities in one area
generate activities in another area

The system provides online, real-time
information and one place for input of
data


SAP OVERVIEW
FINANCE SUB
MODULES
AP PROCESS
VENDOR MASTER
TERMINOLOGY
MATCHING CONCEPT
FINANCE
CONTROLLING
MATERIAL
MANGEMNT
SALES &
DISTRIBUTION
HUMAN
RESOURE
PRODUCTION
PLANT
MAINTANCE

Manages vendor invoices
Manages responsibility
accounting
Manages all financial accounts
Manages customer billing
Manages fixed assets and
depreciation
Accounts
Receivable
FI
Controlling
Accounts
Payable
Asset
Accounting
FI
CO
FI
General
Ledger
FI
SAP OVERVIEW
FINANCE SUB
MODULES
AP PROCESS
VENDOR MASTER
TERMINOLOGY
MATCHING CONCEPT
MRP
PRUCHASE
REQUISITION
PRUCHASE ODER
INSPECTION
GOODS RECEIPT
INvOICE POSTING
PAYMENT TO
VENDOR
VENDOR
RECONCILIATION

SAP OVERVIEW
FINANCE SUB
MODULES
AP PROCESS
VENDOR MASTER
TERMINOLOGY
MATCHING CONCEPT
VENDOR MASTER
TRANSACTION
TERMINOLOGY
FEATURES
PAYMENT
CIN & TDS
Vendor Master has 3 main views BY FK01 XK01
GENERAL DATA
COMPANY CODE
DATA
PURCHASE ORG.
DATA

General Data Country
(Determines import
purchase or local
purchase), Region Used
to determine taxes based
on local law of a country


Company code data
(vendor reconciliation
a/c, payment term,
payment method,
House Bank, TDS
Order currency,
payment terms,
partner function
VENDOR MASTER
TRANSACTION
TERMINOLOGY
FEATURES
PAYMENT
CIN & TDS
When you post items to a subsidiary ledger, the system
automatically posts the same data to the general ledger (see the
following illustration). Each subsidiary ledger has one or more
reconciliation accounts in the general ledger. These reconciliation
accounts ensure that the balance of G/L accounts is always zero.
This means that you can draw up balance sheets at any time
without having to transfer totals from the sub ledgers to the general
ledger.

VENDOR MASTER
TRANSACTION
TERMINOLOGY
FEATURES
PAYMENT
CIN & TDS
The payment program can make payment to a vendor other than
the one to which the invoice was posted. Payment is made to an
alternative payee, which is specified in the master record.
Alternate Payee in General Data Area or in Company Code Area.

If a vendor is also a customer, or vice versa, you can have the payment
program and the dunning program clear the vendor and customer open items
against each other. You can also select the customer line items when you
display the vendor line items for this account

You can enter payment methods in the payment transactions screen for
company code data. Each payment method is represented by a single letter or
number.
VENDOR MASTER
TRANSACTION
TERMINOLOGY
FEATURES
PAYMENT
CIN & TDS

Special G/L transactions are special transactions in accounts
receivable and accounts payable that are displayed separately in the
general ledger and the sub-ledger. This is achieved by posting to
alternative reconciliation accounts, instead of posting to the
reconciliation accounts for receivables and payables
DOWN PAYMENT BILL OF EXCHANG TRAVELL ADVANCE GUARANTEES SECURITY DEPOSITS

The system requires a special G/L account for each special G/L
transaction per chart of accounts. The account is defined dependent
on the account type (customer or vendor), the special G/L indicator
and the reconciliation account.
A -DOWN PAYMENT W -BILL OF EXCHANG L-LETTER OF CREDIT L- GUARANTEES S- SECURITY DEPOSITS
special G/L indicators
Vendor line item display by FBL1N
SAP OVERVIEW
FINANCE SUB
MODULES
AP PROCESS
VENDOR MASTER
TERMINOLOGY
MATCHING CONCEPT
Document Type Description
KA Vendor document
KG Vendor credit memo
KR Vendor invoice
KZ Vendor payment
RE Gross Invoice posting
SA G/L account document
SB G/L account posting
WE Goods receipt
A document type is a key that is used to classify accounting documents and
distinguish between business transactions to be posted

VENDOR MASTER
TRANSACTION
TERMINOLOGY
FEATURES
PAYMENT
CIN & TDS
Document generally consists of a document header and line items.
Document header contains data that identifies a document and applies
to the entire document.
Date , Document type ,Document number
Line items generally include
Amount ,Account assignment , Additional details specific to the transaction


Document No: SAxxxxxx
DOC Type ; SA,KR,KZ,KG,RE
Date: 05/06/2004
Company Code: TC01
Currency: USD
Header
Line Items
Debits = Credits
Revenue A/C
Citibank
DR
DR
CR
CR
Bank 10000
Sale 10000

The posting key controls how the line item is entered and processed
1.Which side of an account can be posted to whether Dr. Side or Cr. Side?
2. Which type of account can be posted to A- Asset, K-vendor, D-Debtor, M-Material,
and S- General Ledger?
PK Transaction vendor Debit PK Transaction vendor Credit
21 Credit memo 31 Invoice
22 Reverse invoice 32 Reverse credit memo
24 Other receivables 34 Other payables
25 Outgoing payment 35 Incoming payment
26 Payment difference 36 Payment difference
27 Clearing 37 Other clearing
28 Payment clearing 38 Other clearing
29 Special G/L credit 39 Special G/L credit
SAP OVERVIEW
FINANCE SUB
MODULES
AP PROCESS
VENDOR MASTER
TERMINOLOGY
MATCHING CONCEPT
SAP OVERVIEW
FINANCE SUB
MODULES
AP PROCESS
VENDOR MASTER
TERMINOLOGY
MATCHING CONCEPT

THREE
WAY
MATCHING
PO
GRN INVOICE
TWO WAY
MATCHING
PO
INVOICE
FOUR WAY
MATCHING
PO
INSPEC
TION
GRN
INVOICE
INCOICE
QUOTED
DATA
INPUT
ONE WAY
MATCHING