Element 3 Organising For Health Safety

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Copyright RMS Publishing

IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 1
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Unit IGC1
Management of
International health
and safety
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Element 3

Organising for
health and safety
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Learning outcomes
3.1 Outline the health and safety roles and
responsibilities of employers, managers,
supervisors, employees and other relevant
parties
3.2 Explain the requirements placed on employers
to consult with their employees
Organising for health and safety
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3.1 Organisational health and safety roles and
responsibilities
3.2 Consultation with employees

Contents of element
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responsibilities

Contents of element
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For the health, safety and welfare of employees
For others affected by work activities
Visitors
Contractors
The public
The employer (corporate and non-corporate)
Organisational health and safety roles and responsibilities
The roles and responsibilities of:
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Directors and senior managers responsibilities /
implementation
Middle managers and supervisors
Persons with primary health and safety functions
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Take reasonable care for their own safety and that of other
persons who may be affected by their acts or omissions at
work
Comply with instructions given for their own safety and
health
Use safety devices and protective equipment correctly
Report forthwith to their immediate supervisor any situation
which could present a hazard
Report any accident or injury to health which arises in
connection with work
Workers for the health and safety of themselves and others
who may be affected by their acts or omissions
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Anyone in control of non-domestic premises or plant used by
persons not in their employment should, so far as is
reasonably practicable:

Responsibilities of persons in control of premises
Ensure safe access and egress to premises and plant
Ensure that plant or substances in the premises, or provided
for their use, are safe and without risk to health
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The responsibilities of the self-employed
Responsibilities of suppliers, manufacturers and
designers of articles and substances - the supply chain
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Duties of suppliers, manufacturers and designers of articles
and substances
Safe design, installation and testing of articles
Substances are safe and without risks to health
Carry out or arrange for tests or examinations
Provision of information on use and conditions essential to
health and safety
Carry out research to minimise risks
Erectors and installers of articles for use at work must
ensure it does not make the article unsafe or a risk to
health
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Persons working in host employers or self employed
persons undertakings
Clients
Contractors
The relationship between client and contractor and the duties
each has to the other and to the others employees
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It is essential that all contracted work be planned and co-
ordinated
Contracted work carries particular risks in that workers
may be unfamiliar with the workplace
It is essential that a risk assessment of work activities be
made foreseeing how they interact with each other
This would extend to contract work commissioned by the
employer
Effective planning and co-ordination of contracted work
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Identification of suitable bidders (preferred list)
Identification of hazards within the specification
Checking of (health and safety aspects of) bids and
selection of contractor
Contractors agreement to be subject to client's rules
Management of the contractor on site
Checking after completion of contract
Procedures for the selection of contractors
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The occupier of premises often has duties regarding the
state and condition of the premises
Both employer and the contractor have joint liabilities in
common areas
The occupier is not normally liable for dangers associated
with the contractors work activities
Unless when selecting the contractor as far as reasonably
practicable the occupiers has ensured competency, and is
satisfied that the works are being carried out properly
Shared responsibilities in the case of joint occupation of premises
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Employers who work together in a common workplace have
a duty to co-operate in order to discharge their duties
This will include consideration of each other when
conducting risk assessments and provision of procedures for
serious or imminent danger
Each occupant should co-operate with a co-ordinated
response
Employers should ensure that all relevant workers and in
particular, competent workers appointed are aware and fully
take part
Co-operation and co-ordination
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responsibilities

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Duties to consult
The importance and means of consulting with workers
on health and safety issues
The distinction between informing and consulting
Consultation with employees
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Duties to consult
National and international laws/regulations
Trade Union Safety Representatives
Other non-union employees

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The importance and means of consulting with
workers on health and safety issues
Employer should ensure that workers and their safety and
health representatives are consulted, informed and trained
on all aspects of OSH
Employer should ensure the establishment and efficient
functioning of a safety and health committee and the
recognition of workers safety and health representatives,
in accordance with national laws and practice

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Workers safety delegates, workers safety and health
committees, and joint safety and health committees or other
workers representatives should:
Be given adequate information on safety and health
matters
Be consulted when major new safety and health
measures are envisaged
Be consulted in planning alterations of work processes
Be given protection from dismissal
Be able to contribute to the decision-making process

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Have access to all parts of the workplace
Be free to contact labour inspectors
Be able to contribute to negotiations
Have reasonable time during paid working hours to
exercise functions
Have recourse to specialists to advise on problems

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Desire of both employee and management to show honest
commitment
Positive approach to a programme of accident prevention
Objectives and functions
It is critical to establish a committee that is balanced in
representation of workers and management

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Arrangements and procedures should be established and
maintained for:
Receiving
Documenting and responding appropriately to internal
and external communications related to OSH
Internal communication of OSH information between
relevant levels and functions of the organisation
Concerns, ideas and inputs of workers and their
representatives on OSH matters are received,
considered and responded to

ILO-OSH: 2001 Section 3.6 Communication
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Both employee and management to show honest
commitment and a positive approach to a programme of
accident prevention
Determine clear objectives and functions
Balanced in representation of workers and management

Requirements for effectiveness
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Nature of the organisations business
The risks involved
How active the health and safety programme is
Items on the agenda
Other local considerations
Usually, meetings are held varying between once a month to
every three months

Frequency of meetings
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Apologies for absence
Minutes of the previous meeting
Matters arising
Reports
Other reports
New items
Date of next meeting

Minutes and agenda
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Commitment
Clear objective
Even balance
Agenda
Minutes
Effective chair

Publication; decisions
Full participation
Regular meeting
Appropriate topics
H&S Specialist
Sub committees

Reasons why safety committees are effective
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responsibilities

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