A Presentation of DM # 4, S.

2014 or the

GUIDELINES ON THE PREPARATION FOR
THE IMPLEMENTATION OF THE SHS
PROGRAM IN NON-DEPED SCHOOLS FOR
THE SY 2016-2017 ONWARDS


August 6, 2014
DEPARTMENT OF EDUCATION
K to 12 Curriculum
Teachers
Materials,
Facilities,
and
Equipment
School
Leadership
and
Management
Community-
Industry
Relevance
and
Partnerships
Assessment ICT
Schools
Divisions
Technical
Assistance
School Categories
Category A
a. Private schools, which
have been granted
recognition by the
DepEd to offer
secondary education
(Year I-IV);
b. Private schools, which
have been granted at
least Level II
accreditation by any of
the accrediting agencies
under the Federation of
Accrediting Agencies in
the Philippines (FAAP);
Category B

a. Non-DepEd schools, which have
been issued a permit or
government recognition by (i)
TESDA and/or CHED to offer any
higher education program;
b. Non-DepEd schools, which have
been granted at least Level II
accreditation by any of the
accrediting agencies under the
FAAP;
c. Non-DepEd schools, which have
been granted at least Bronze
accreditation status by the Asia
Pacific Accreditation and
Certification Commission
(APACC);
Category C

Other individuals, corporations,
foundations or organizations duly
recognized by the Securities and
Exchange Commission (SEC)
DEPARTMENT OF EDUCATION
Applications to offer the SHS Program will only be accepted
through email. The required Letter of Intent and other
additional required documents must be appended to the
email.

An application must be addressed to Secretary Br. Armin A.
Luistro FSC and submitted through email address:
kto12@deped.gov.ph The checklist of the additional
documentary requirements are found in the enclosure.

A copy of the application should be sent to the concerned
Regional Office (RO) on or before April 15, 2014.

SHS Application Procedures
DEPARTMENT OF EDUCATION
Those who are interested to offer the SHS
Program prior to SY 2016-2017 and who
fall within Categories A, B or C may
express their intent through the
submission of all requirements on August
30 of the year preceding the school year
of their intended operation.
SHS Application Procedures
DEPARTMENT OF EDUCATION
Applications to implement the SHS
Program will be evaluated by the SHS
National Task Force (SHS-NTF) under the
Office of the Undersecretary for
Programs and Projects.

For purposes of on-site validation, the
SHS-NTF may deputize the Regional Office
(RO) to conduct ocular inspections and
related activities.
SHS Application Procedures
DEPARTMENT OF EDUCATION
The SHS-NTF will endorse to the DepEd Secretary
the results of its evaluation of applications to
implement the SHS Program.

For qualified applicants, a provisional permit for
the SHS Program implementation shall be signed
by the DepEd Secretary and issued through the
Regional Director.

This permit shall remain valid until formally
revoked by the DepEd.
SHS Application Procedures
DEPARTMENT OF EDUCATION
The ROs and schools division offices (SDOs) will
monitor and evaluate the initial implementation of the
SHS Program. Based on the recommendations, SHS-
NTF will endorse the issuance of a Certificate of
Recognition of the SHS Program to those schools,
which are qualified.

The Certificate of Recognition will be signed by the
DepED Secretary and issued by the RO.

This shall remain valid provided that the requirements
of the law, and DepEd rules and standards are satisfied.
SHS Application Procedures
DEPARTMENT OF EDUCATION
Guidelines pertaining to the SHS
Curriculum specifically on competencies,
content and performance standards, time
allotment per subject, teacher
qualifications, textbooks and other
learning materials, and needed facilities
shall be issued in a separate DepEd Order.


SHS Application Procedures
DEPARTMENT OF EDUCATION
CHECKLIST OF ADDITIONAL DOCUMENTARY REQUIREMENTS FOR
THE SHS PROGRAM IMPLEMENTATION IN NON-DEPED SCHOOLS
FOR THE SCHOOL YEAR (SY) 2016-2017 AND ONWARDS
1. Board resolution certified by the chairperson of the Board
or the school head, indicating the purpose, school year of
intended operation, and the SHS Curriculum or tracks and
strands to be offered;

2. A copy of the Certificate of Recognition for the secondary
education program or training program or higher
education program and, if applicable, the Certificate of
Accredition from a FAAP-recognized accrediting agency or
by the Asia Pacific Accreditation and Certification
Commission (APACC);


DEPARTMENT OF EDUCATION
CHECKLIST OF ADDITIONAL DOCUMENTARY REQUIREMENTS
FOR THE SHS PROGRAM IMPLEMENTATION IN NON-DEPED
SCHOOLS FOR THE SCHOOL YEAR (SY) 2016-2017 AND
ONWARDS
3. Proposed tuition and other fees


4. School Calendar;



5. List of academic and non-academic personnel and
their qualifications, job descriptions, teaching load
and number of working hours per week;

DEPARTMENT OF EDUCATION

6. Data on existing facilities, which will be utilized for the
SHS tracks/strands, such as instructional rooms,
laboratories, workshop rooms, learner resource center or
library, equipment, and internet facilities; and

7. A copy of the Memorandum/Memoranda of Agreement
for partnership arrangement relative to the SHS program
implementation. These arrangements may include,
among others, the engagement of stakeholders in the
localization of the curriculum, the provision of equipment
and laboratories and workshops, and the organization of
career guidance and youth formation activities.

DEPARTMENT OF EDUCATION
Category C
1. Board resolution certified by the chairperson of the Board of
the school head, indicating the purpose, school year and the
SHS Curriculum tracks and strands to be offered, and
localized/indigenized SHS Curriculum based on the minimum
standards set by DepEd;

2. Articles of Incorporation and by-laws for private schools
only;

3. Proposed tuition and other fees;




DEPARTMENT OF EDUCATION
4. School calendar;

5. List of academic and non-academic personnel
and their qualifications, job descriptions,
teaching load and number of working hours
per week;
6. Data on existing facilities, which will be
utilized for the SHS tracks/strands, such as
instructional rooms, laboratories, workshop
rooms, learner resource center or library,
equipment, internet facilities and ICT rooms,
and water and sanitation facilities;


Category C
DEPARTMENT OF EDUCATION

7. Documents of ownership of school sites under the name of the school, or
deed of usufruct for Indigenous Peoples (Ips) education/schools;

8. Proposed annual budget and annual expenditures; and

9. A copy of the Memorandum/Memoranda of Agreement for partnership
arrangment relative to the SHS program implmentation. These
arrangements may include, among others, the engagement of stakeholders
in the localization of the curriculum, the provision of equipment and
laboratories and workshops, and the organization of career guidance and
youth formation activities.

Category C
DEPARTMENT OF EDUCATION
Proposed SHS Document Processing System
Flow
DEPARTMENT OF EDUCATION
PROCESS TIMETABLE OFFICE/PERSON
RESPONSIBLE
1. K to 12 Secretariat acknowledges
schools letter of intent submitted to the
kto12@deped.gov.ph

1.1 NTF Secretariat pre-evaluates the
documents.
1.2 Informs applicant of documents
submitted through the attached Form 1
(Evaluation Processing Sheet) and
requests for the submission of hard copies
for evaluation purposes.
1.3 If complete, forwards the application
including the Form 1 to the evaluator in-
charge per track/strand.





Within the day of
receipt





K to 12 Secretariat
Proposed SHS Document Processing System
Flow
DEPARTMENT OF EDUCATION
PROCESS
TIMETABLE
OFFICE/PERSON
RESPONSIBLE
2. Track evaluators evaluate the documents.
2.1 Evaluate the documents based on standards.
2.2 Prepare an evaluation report to be forwarded to the SHS-
NTF Chair.

1 day
Evaluators
(per track/ strand)
3. SHS-NTF Chair reviews the evaluation report.
3.1 If with deficiencies, NTF Chair returns the application
through the NTF Secretariat.
3.2 If without deficiencies, NTF Chair endorses the evaluation
report to the Regional Office (RO) for validation.


Within 2 days

SHS-NTF Chair
SHS-NTF Secretariat

4. SHS-NTF evaluator and RO evaluator conducts an ocular
inspection and validates the NTF evaluation report.
4.1 If standards are met, SHS-NTF and RO recommend the
issuance of permit to the NTF Chair.
4.2 If standards are not met, SHS-NTF and RO evaluators
inform the applicant of the deficiencies and period of
compliance copy furnish the NTF Chair.




Within 7 days, per
school




Regional Office (Regional
Director)
Proposed SHS Document Processing System
Flow
DEPARTMENT OF EDUCATION
PROCESS

TIMETABLE
OFFICE/PERSON
RESPONSIBLE
5. SHS-NTF secretariat forwards report to the evaluator
or the SHS-NTF Chairperson
5.1SHS NTF Secretariat receives compliance
documents and forwards to the evaluator.
5.2 SHS-NTF secretariat endorsed completed
evaluation report to the SHS-NTF Chair for review
Within the
day of
receipt
SHS-NTF Secretariat
6. SHS-NTF Chair through the Undersecretary for
Programs and Projects recommends the issuance
of a Provisional Permit to Operate (PPO) to the
Secretary.
Within 3
days
SHS-NTF Chair
7. SHS-NTF Chair recommends the issuance of a
provisional permit to the Regional Director.
Within 2
days
SHS-NTF Chair
Proposed SHS Document Processing System
Flow
DEPARTMENT OF EDUCATION
PROCESS TIMETABLE OFFICE/PERSON
RESPONSIBLE
8. The regional director signs
and issues the PPO to the
qualified applicant.


Within 5 days
Regional
Director
9. The Office of the Regional
Director releases the PPO to
the school applicant.
10. The regional office submits a
regular report to the Secretary
on the issuance of PPO to
qualified schools
Quarterly Regional
Director
SHS EVALUATION SHEETS
DEPARTMENT OF EDUCATION
Evaluation Processing Sheet
Qualitative Evaluation Processing
Sheet
Form 3 Curriculum Checklist

Ocular Inspection/ Site Validation for the application
of SHS provisional permit

On-site validation is ALWAYS necessary
The RO may deputize the SDO to conduct on-site
validation
On-site validation should focus on the key facilities
that ensure readiness to offer a track/strand (e.g.
laboratories for the STEM strand)
Checklist may differ per school based on the
intended track/strand of the school
RO and SDO will evaluate (e.g. do another on-site
check or other validation mechanisms) private SHS
during their 1
st
two years of operation for renewal
or recognition purposes
DEPARTMENT OF EDUCATION
Non-DepEd Schools issued the SHS Provisional
Permits
DEPARTMENT OF EDUCATION
REGION NO. OF
SCHOOLS
REGION NO. OF
SCHOOLS
I 5 VIII 4
II 7 IX 3
III 11 X 4
IVA 17 XI 3
IVB 1 XII 1
V 2 CAR 1
VI 3 CARAGA 1
VII 4 NCR 25
92 SCHOOLS (as of August 1, 2014)
It takes a village to raise a child
African Proverb
Department of Education
Maraming Salamat!