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Management of Change

In institutional management, Management of

Change holds the key position all over the


world.
The head of the institution occupies important
position in initiation and managing the
process of change
Head of the institute are accountable for
organizational growth and decay

Total Quality Management (TQM)


TQM means quality in all aspects of
organization.
The quality needs to be redefined from the
narrow criteria of achievement of students in
examinations to a holistic approach to quality of
life in schools.
The system as a whole has to be taken care.
Quality is not incidental or accidental.
It is a planned and deliberate process.
It should be on a continual basis

Industrial Product
- Several Attributes that determine

quality:
Functionality, durability, repairability, shape and size, design,
colour, uniqueness, cost, etc.
Quality depends upon perception
of the user or the customer

Service Sector:
- punctuality, time, cost,

courteousness, speed, accuracy etc.


- Quality depends upon clients
perception
Education Sector

Parameters of Quality
Perceptual
Exceptional
Perfection

Value for money


Continuous improvement

Quality Management Issues


Absolute versus Relative Quality
Absolute Quality: Last words,
highest standards,
expensive,
uniqueness & prestigious,
very few people can afford
- Shaffers Pen & Rolls Royce Car
- Indian Institute of Technology in India

Relative Quality

- Several products, services or organizations are


compared at a given time
- Same organization over time
- be the best and stay there
- Best is absolute concept but the best among the
better ones gives the relativism
- for staying there need continuous move
- Comparing quality of a consumer product is a
reference to relative quality

TQM: Systems Thinking


Institution based management for

development
Each institution comprises several subcomponents
Inter-relationship and inter-dependence
Develop a holistic thinking
Look at the organization as a complete
organism (systems thinking)

Educational Institution as a System


Input process output Model

Sub-systems
Identify Sub-systems & understand their
inter-relationships & interdependence

Vision Mission & Goals;


Academics;
Personnel; finance;
Infrastructure;
Linkage & Interface;

Student Services;
Rules & Regulations;
Institution Building Process and

Managing People at work

Systems Thinking (contd.)


Sub-systems vary from one another but are

interdependent
- finance, infrastructure: concrete & measurable
- Vision, mission & goals: abstract in nature

- Academic activities, students services, managing


people at work: organizational process

Systems Thinking (contd.)


Academic Management:

- Admission
- Curriculum

- Instruction
- Co-curricular activities
- Student Assessment

Systems Thinking (contd.)


Instruction contains:
- Classroom teaching,
- home assignments for students,

- project work,
- Lab. Practical,
- field visits, and
- Others
School should be seen as total organism, not as
fragments of activities and structure

Planning for Implementation


An Essay on the School

- Documentation of the perception of a


teachers & staff about the school
- Enormous difference in perception
- share & cross check each others belief &
bring it into open

Planning for Implementation (Contd.)


Identification of areas of improvement

- list the areas of improvement


- specify a minimum number of improvement
areas
- compile and tabulate to find common &
divergent views
- discuss again to find out problem areas of
improvement in the school
- the exercise helps in diagnosing individual ans
collective shortfall and identifying common
areas of improvement

Planning for Implementation (Contd.)


Institutional assessment

- structured
- Qualitative and quantitative
- Pattern of growth can be diagnosed
- trend data assess changes and
development

Planning for Implementation (Contd.)


SWOT Analysis

- Tool for organizational diagnosis


- Useful for reflection

- Decision making
- Evaluation
- Whatever idea you wish to consider think

in terms of strength, weakness


opportunity & threat

Planning for Implementation (Contd.)


Vision, mission & goals

- build up a shared and acceptable


common vision, a mission and a set
of goals
- What would be your organization
after ten years
- After five years
- After three years

Planning for Implementation (Contd.)


Vision

Teacher Quality
Student Quality
Programes
Performance
Infrastructure
*
*
*

10
years

5 years

3 years

commen

Planning for Implementation (Contd.)


Prioritization

- All the goals and improvement cannot be

achieved at the same time


- Prioritize the activities
- Pick one or two items at a time

Planning for Implementation (Contd.)


Resource assessment and allocation

- four types of resources:


1. financial,
2. human,
3. infrastructural and
4. time
- allocate against each activity these
resources

Planning for Implementation (Contd.)


Evaluation and Monitoring

- develop the mechanism of monitoring


activities at every step
- also mechanism of evaluation to assess
the success

Implementation

It implies conversion of each of the

planned item into action

Concepts in Leadership
1 Designated leadership
Ascribed leader
2 Autocratic
Democratic
Laissez Faire

Autocratic leader takes the decision and hands it

down to subordinates for implementation


Social setting is hierarchic & non- collegial

Democratic leader consults others on important

matters and takes collective decision

Laissez-Faire-leadership is indicated when things

are left to happen, often characterized by


Absence of initiative
Absence of intervention
Absence of Intervention
Absence of Monitoring

Leadership Styles
Telling Style:
High concern for task but low concern for for
relationship
Leader instructs to carry out the tasks
Specifies the time, method of carrying out the
tasks
Quality of the task output
Leader is prepared to stake relationship for
accomplishment of tasks
Hard-task master
Dictatorial style

Leadership Style (Contd.)


Selling Style
High Concern for task and high concern for
relationship
Leader ensures task accomplishnent with
predefined quality & time without staking
relationship
Salesman
This is an important style when the principal
introduces innovation (Delphi Technique)

Leadership Style (Contd.)


Participating Style
High concern for relationship but low concern
for task
Reverse of telling style
Leader stakes task accomplishment for
maintaining good relationship
Mr.Nice man or Madam Nice
Leader participate in the task accomplishment
When routine, monotonous but necessary
work have to be done for the organization

Leadership Style (Contd.)


Low concern for relationship & low concern for

task
When things are allowed to happen
Laissez-Faire Not taking any responsibility of
anything
Delegation is a purposeful decision

Situation Leadership & Style Preference


Style Preference
This style indicates the style of preference
Leader opts for one of the four styles
The most frequently chos

Style Flex
Style flex is indicated by the flexibility with
which one can change and adopt style as
required by a situation to be effective
Style Effectiveness
Choose right style according to the situation

Thank You