Welcome to CSU

Your guide to staff benefits and

induction to CSU processes
within the Division of Finance

Training Objectives
To explain the functions with which Finance can
assist you
To give you information regarding staff benefits
and options
To provide Division of Finance contacts you may
find useful in your first few weeks

To link you with relevant training opportunities

Finance Induction

What Does Finance Do?

The services the Division provides to the
University community are:

Accounting services
Accounts Payable
Accounts Receivable
Campus Mail services
Corporate Uniform sales
Finance Computing systems
Payroll
Purchasing
Stores
Training in Finance systems
Transport
Travel
Finance Induction

Staff Benefits Salary Packaging

Salary packaging has the potential to maximise
the financial outcome for eligible employees.
Allows CSU to pay for items from pre-taxed
income giving you a tax benefit.
However, childcare is one area where the benefit
in reduced tax may be outweighed by the reduced
Childcare benefit.
Independent financial advice is strongly advised
before oping for any salary packaging.

Finance Induction

Salary Packaging Options

Self education directly related to current employment
- Specifically excludes HECS
Portable computers
Professional memberships
CSU Childcare and Preschool fees
Some superannuation
Corporate Uniform
Motor Vehicles
NB. Conditions apply so please check at
www.csu.edu.au/division/finserv/staff/remuneration/salpac/index.htm

Finance Induction

Salary Deductions
Salaries system allows for deductions to a
range of providers including:
Health insurers
Charitable organisations
Energy providers
You may also have deductions to repay your
current sessions HECS. This allows you to claim
the upfront discount but pay it off during the
session.

Finance Induction

Other Services
TRANSPORT
Staff may hire a pool vehicle if it is not required
for official use at the time desired, e.g. a car for
family holidays.
At Wagga campus the mechanic also offers
private servicing of motor vehicles and an
inspection station.
Payment by salary deduction is available for
hires and servicing.
Contact your campus Transport Office for more
details.

Finance Induction

Corporate Uniform
Uniforms are available in a range of styles for men
and women catering for most sizes and job
requirements.
Check the website for more details:
www.csu.edu.au/division/finserv/staff/uniform.htm

Payment upfront or via Salary Packaging is

available. Contact the Executive Assistant for
more information on 32255 Kathy Watt.

Finance Induction

Our Finance System

Our Finance system is Banner Finance. It is
specifically designed for the Higher
Education sector and includes:
Student Administration
Accommodation
Finance

Unless you are a Financial Services or

Student Admin staff member, your access to
Banner will generally be via the Web.
Finance Induction

Access to Banner
The information you need to access
Banner is detailed at this website:
www.csu.edu.au/division/finserv/staff/banner/index.htm

Finance Induction

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Petty Cash
Petty cash is issued from each University cashier
and from various Petty Cashiers around the
campuses, but must only be used for emergencies.
Credit cards are available for most petty cash
purchases and the use of petty cash is greatly
discouraged.
Petty cash dockets must be:
Authorised by the appropriate signatory
Used for amounts under $250 only
Used for restricted items only with prior
authorisations.
Reimbursement or an Advance (not preferred).
www.csu.edu.au/division/finserv/staff/procurement/pettycash.htm

Finance Induction

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Purchasing
Purchase Credit cards are available in all schools
and sections for normal low value purchasing.
Purchase requisitions are required for all other
purchases.
Specific delegations based on dollar values apply to
who can approve a purchase in your school or
section.
www.csu.edu.au/division/finserv/staff/procurement/purchasing.htm

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Purchasing
Special Approval Requirements
Computer/AV Equip by Division of Information Technology
Books/Journals by the Division of Library Services

Printing by the CSU Printery

Radioactive Material by CSU Radiation Safety Committee
Items < $2,000 no quote required
Items $2-10,000 one written quote required
Items $10-30,000 two written quotes required
Items $30-50,000 three written quotes required
Items > $50,000 tender process required
www.csu.edu.au/division/finserv/staff/procurement/purchasing.htm

Finance Induction

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Purchasing
Before ordering
Contact Purchasing Officer to make sure item is
not cheaper on State Contract
Placing an order
Requisitions, properly authorised, must be sent to
the Purchasing Officer
Must be done before purchasing or committing to
an order for a service or goods
Orders will be processed normally within 48hrs of
receipt in Purchasing.
Funds must be available
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Invoicing Customers
If you need to send an account to a customer, either
an individual or company, it is important to follow
these guidelines:
Accounts can ONLY be issued from the
Universitys Accounts Receivable system.
Do not raise a word document or similar as an
invoice.
Be aware of GST and how it affects the amount
your area will receive. Your section receives
10/11ths of the total requested only.
Contact Accounts Receivable for ALL invoicing.
Finance Induction

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Official Travel
All travel must be PRE-APPROVED.

New staff, who are likely to travel frequently, should apply

for the official University travel card.
Travel transactions are reconciled online via our
ProMaster system
View the policy and procedures for Travel here:

www.csu.edu.au/division/finserv/travel/index.htm

Finance Induction

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Accommodation & Airfares

Special Accommodation rates are available to staff
travelling for business in most capital cities and
areas in which CSU campuses are located.

Airline reservations for Australia and New Zealand

are usually made by the travel advisor assigned
within your division or school, utilising the online
booking system, Serko, or by Voyager Travel.
All international travel reservations are made by the
CSU Travel Office (excl NZ).

Finance Induction

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Private Hire of Pool Vehicles

The University fleet includes a pool of vehicles
(Sedans, Wagons, 4WD) that may be hired to staff
when not required for official business use.
Rates are per km plus.
Refer to Transport Officers for conditions or the
Transport website.
www.csu.edu.au/division/finserv/staff/vehicle-tenders.htm

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Liaison Officers
Within the Division of Financial Services
each member of the management team is
assigned to provide specific areas with
support.
While they will not be experts in all areas of
Finance they will be able to assist in identifying
issues and properly directing you for solutions.
Please refer to contacts website:
www.csu.edu.au/division/finserv/contacts/index.htm

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