By Subodh Kumar ,PMP

Introducing

Project Management
Cycle & MS Project 2013

Agenda
1. Project Introduction
2. Life Cycle (Project & Products)

3. Project Management Framework (By PMI)

4. Project Management Cycle and MS Project -2013

Question & Answer Session at end of Session

What is a Project

Temporary Entity, definite beginning and

end.
Create Unique Product, Service or results
No Two Projects are similar

Its Project manager responsibility to ensure Project is successful and meet stockholders expectation

Life Cycle
Project Life Cycle : Series of phases that a project passes through from its initiation to
Closure.
Generic Project phases : initiation, Planning, execution and closure.
Normally project life cycle is Doman specific. For example in case of
software development we have Waterfall, Prototype, iterative etc.

Type of Life Cycle

Predictive
Iterative
Adaptive

Life Cycle-Project Management

Project Management Life Cycle consists of Process
Groups

Initiation
Planning
Execution
Monitoring and Control
Closing.

Its generic, applicable to all industry irrespective of work domain.

These processes ensure effective flow of project through its life
cycle.
Project life cycle : What to do to get work done
Project Management process : What to do to manage the work

Life Cycle
Any Project has two types of Processes :
Product Oriented Process :These processes are domain specific and responsible for
creation of project products/results. Also called Life Cycle
Project Management Process:Apply globally and responsible to manage the project
throughout the life of Project. Also called Process Group

Life Cycle
Product Life Cycle

Project Life Cycle

Operation Life Cycle

Initiate/Plan
/Execute/

Maintenance
and Supports

Upgrade

Disposal

Maintenance
Projects

Upgrade
Projects

Disposal
Project

Close

Project Management Framework (By PMI)

Project Management is the skills, tools and management processes
required to project activities to meet project objective.

PMI has provided a framework which includes 47 processes

Knowledge Area 10

Process Group
A process is simply a way of transforming an input into an output
using proven tools.
Initiation, Planning, Execution, Monitoring & Control and Closing

Knowledge Area
The knowledge areas help you organize by the subject
matter youre dealing with. Like Scope, Cost , Schedule etc.

Project Management Framework (By PMI)

Process
Group

Knowledge
Area

Project Management Framework (By PMI)

Managing Project Constraints
Quality

Scope

Risk

Cost

Resource

Schedule

PM Cycle (Process Group)

Why

What and How

DO IT

Did it. Check it

End it

Initiation Process Group

Project Initiation is the formal recognition that a project should
begin and resources should be committed to the project.
Major Input
SOW
Business Case
Agreements

Process Group

Initiate

Major Output

Project Charter
Stakeholder Register

Major Action

Project begins here, in case of existing project new phase start

Assign Project Leader
Selecting initial member of Project
Determine High level requirements, constraints, assumption and
risks.
Identify Stockholder and their Influence/Risk Tolerance
Obtain formal approval of Project Charter

Planning Process Group

The Planning processes are responsible to develop the project
management plan and project documents that will be used to
carry out the Project.
Project Management Plan and Project documents consist plan to
manage all aspects of project like Scope, Time, Cost, Quality,
Human Resource, Communication, Risks, Procurement, and
Stockholders.

Project Charter
Approved Changes
Stack holder Register

Planning

Project Management Plan

Project Documents

Planning Process Group

Major Action

Define and refine Project Scope (WBS Creation)

Listing all activities
Sequencing Activities
Resource Estimation
Developing Schedule and Budget
Getting Plan Approved

Project Management Plan Consist:All Knowledge Area Management plan like Cost, Scope Time, Risk, Resource, Communication,
Stockholder, Quality and Procurement used to manage the Project
Major Project Documents : -Any document which used for Project Management but not contained
by Project Management Plan.
Project Charter, Contracts, Schedule, Scope Statement, Risk Register, Stockholder Register, Issue
Log etc.

Planning Process Creation of WBS

Mail Dispatch System

Project
Management

Requirement

Requirement
Gathering

Design

SRS

Application
Architecture

Database
Design

System
Development

Development

Low Level
Design

Environment
Setup

Testing

Coding

System
Testing

Release

User
Acceptance

MS Project 2013 Introduction

MS Project Option Project->Calendar

Multiple Calendar Can be
Created
Working Time Assignment
Weekly Off Days
Holidays
Exception
Project Start Date Setup

MS Project Option Resource->Resource

Sheet

MS Project Option->Task->Gant Chart

MS Project Sequencing

Execution Process Group

The purpose of Project Executing is to complete the Project work as defined in the
Project management plan to meet the Project Objective
Our goal is to achieve the project deliverables within planned budget, and
schedule.

Major Action

Leading the Team

Communication with stack holders
Resolve conflicts
Manage Risk and implement Risk Response
Implement approved changes
Create deliverable
Perform all activities to accomplish Project Objective.
Perform Quality Assurance (Process checks)
Remove Roadblocks
Recommended changes (Goes for Change Control cycle under
monitoring)
Implement approved process improvements

Execution Process Group

Project Management
Plan
Project Documents
Approved Change
Request

Execution

Deliverables
Work Performance
Data
Change Request

Monitoring Process Group

The monitoring and controlling Process group consists of those
processes required to track, review progress and performance of
project
The continuous monitoring provides the project team insight into
the health of Project and identify area of improvements.
Major Action

Monitoring deviation in cost, scope and schedule

(Use Earn Value Management SPI and CPI)
Tacking Corrective Action
Evaluation of potential impact on Project
Initiate Change Request process
Re-Baseline (If Required)
Getting Changes approved by stockholder

Monitoring Process Group

Deliverables
Change Request
Work
Performance Data

Monitoring
And
Controlling

Approved Change Request

Performance Reports
Change Request
Decision for Project
closure/termination

Uses of MS Project 2013

Work Completion
Resource Utilization
Budget Utilization
Project Overview (% Completed)
Customized Reports

Closing Process Group

Project or Phase closure essentially involves winding up the Project/Phase. Here
formerly conformed that Project competed or terminated.
Major Action

Identifying any outstanding project activities, risks or issues

Determining whether all of the project completion criteria have
been met
Handing over all project deliverables and documentation to the
customer
Communicate the project closure to all stakeholders
Document Lesson Learned
Writing Final closure Report
Release Resources

Question and Answer Session

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