Communication

& Presentation
Skills
By Muhammad Asif Idrees
idrees_asif73@yahoo.com
Communication And Presentation
Skills
Communication and Presentation Skills are tools
used to condense and communicate ideas in an
effort to be heard, persuade, engage an
audience and convince others on many different
levels personally and professionally.
 Why is effective
communication the
‘ lifeblood’ of every
organization?
Both within and outside the the
organization, effective comminication
-oral and written-is its lifeblood. As
an organization is a group of people
associated for business, political,
professional, religious, athletic, social
or other purposes. So, its activities
require human being to interact, react-
communicate.
 Why is effective
communication important for
leaders?
Without effective communication, you will FAIL to
Gain commitment
Achieve goals
Establish rapport with others
Tw o W a y
r m a t io n
P•Prouc
assi n e
g os
n s
in fo
ta nd i ng
d e rs
•Ens ring un
 FACTStive.
e ec
7 % eff
•Words ar
v o ic e i s 38%
• Tone of
effective l u e s ar e 55%
No n- ve rbal c
•
effective
 For Effective
Communicatio
n…
• Be Confident
• Find Common
Language
• Show Interest & be
Interesting
• Consider Cultural
Differences
Ty pe s o f
n i c a t
uniio
c ant i o n
Com erbu
•Vm al Com m
nic a t i on
l Comm
ba u
•No n - Ve r
Verbal communication includes…

• Energy
• Rhythm and pacing
• Message
Non-Verbal communication includes…
• Eye contact
• Facial expressions
• Gestures • Posture & body
orientation
• Proximity
• Paralanguage
Non-Verbal Abuses
•Keeping your hands behind your back
•Pointing
•Prolonged or absence of eye contact
•Fidgeting
•Watching the clock, exit
•Checking phone/texting/reading email
•Rigid or slouching posture
• Communicating and presenting take place on
different levels.

– The conceptual - communicating the

overriding idea behind the message
– The perceptual – engaging the audience
visually as well as verbally,
– The sensory – using and appealing to all the
senses,
and finally
– The behavioural - influencing change in the
way your audience behaves
The Concept of
Presentation
THE RELEVANCE OF
PRESENTATION

WHY
WHAT
WHEN
WHERE
WHO
HOW
Presentation groundwork

• Purpose and content

• Objectives
• Preparation
• Session notes
• Visual Aids
 1.Purpose and Content

• Technical information
• Instruction
• Comparison
• Recommendation
• Persuasion
 2.Objectives

Deliver successful presentations

•
Prepare effective visual aids
•
Consider the audience
•
Level of formality
•
 3.Preparati
on
•Pros and cons of your previous
presentation
•Read and Grasp your session notes
•Consider your Audience
 4.Session notes
It include four key factors of delivering
successful presentation

• Timing
• Attention span
• Personal Approach
• Practice
 Don’t count every hour in a
day, make every hour in a day
count…
ATTENTION
PLEASE…
Five ways to get
attention!!
•Use humor
•Tell a story
•Pass around a
sample
•Ask a question
•State a astonishing
statistics
 “Ac
tion
spe
aks
loud
er
than
wor
ds”
 a c ti
“Pr
ce s
a k e
m
m a n
a ct
r fe
pe
”
 5.Visual
Aids
There are seven steps to make useful visual aids
1. Situation analysis
2. theme/title
3. story line
4. Story board & Master
5. Production
6. Rehearsal
7. Evaluation
STORY BOARD
 4.Visual Aids
There are seven steps to make useful visual aids
1. Situation analysis
2. theme/title
3. story line
4. Story board & Master
5. Production
6. Rehearsal
7. Evaluation
Produc
tion is
a
master
work
of
 tt e r
“B e
e a r s
re h
th a n
e
to
a k e
m k
i s ta
m
s”
Pre-Presentation
Nerves
•Stage freight
•Presentable
appearance
•Confidence in your
message
•Control physical
symptoms
You feel like so...
 SUMMARY

Good communication is as
stimulating as black coffee,
and just as hard to sleep after.
ANNE MORROW LINDBERGH
Feedback from Audience
People might ask questions
– To seek additional information
– To seek clarification about a point
– To add information of their own which may be
relevant , helpful and accurate
– To undermine speaker authority or arguments
or to show him wrong at some point

QUESTIONS