Mastering MS Word

Course goals
1. File: Open, Save as, New, Recent, Print
2. Home Tab: Clipboard, Font, Paragraphs,
Styles and Editing
3. Insert Tab: Pages, Breaks, Pictures and
other objects.
4. Page layout: Themes, Page Setup, Page
Background

Course goals
If time permits

5. References: Tables Contents, Footnotes,

Citation & Bibliography, Captions, Index,
Table of Authorities
6. Mailing: Create, Mail Merge, Write & Insert
fields, Preview Results, Finish
7. Review: Proofing, language, Comments,
Tracking, Changes, Compare, Protect, Ink
8. View: Document, Show, Zoom, Window

Our Procedure
Ribbon

Group

We will discuss the features of each Ribbon/Tab

test out functionality of commonly used buttons
Learn useful Shortcuts

Basic Functions
1. Cursor Operation /focus
2. Paragraphs
3. Del/Backspace
4. Red Blue and Green underline
5. Right Click Menu

Underline Types
Red underline: This indicates either a possible spelling
error or that Word doesnt recognize a word, such as a
proper name or place.
Blue underline: A word is spelled correctly but does not
seem to be the correct word for the sentence. For example,
you type too, but the word should be to.
Green underline: Word thinks that grammar should be
revised.

Various Open
Options
CTRL+F12 or CTRL+O

Save Frequency

Press ALT+F, T

Recent Documents

Press ALT+F, R

Print Options

Press CTRL+P

Quick Access

Press CTRL+S
Press CTRL+Z

Press CTRL+Y

Home Tab: Clipboard

Press CTRL+V

Press CTRL+X

Opens ClipBoard

Press Ctrl+Shift+C and

then Ctrl+Shift+V

Press CTRL+C

Home Tab: Font

Ctrl + Shift + >

Ctrl + Shift + <

Press Shift+F3
Press CTRL+Q
Ctrl + D

CTRL+SHIFT+PLUS SIG

CTRL+SHIFT+EQUAL SIG

CTRL+U

CTRL+I

CTRL+B

Home Tab:
Paragraph
Ctrl + Shift + M

Ctrl + M

CTRL+J

CTRL+R

CTRL+E

CTRL+L

Home Tab: Styles

To do this

Press

OpenApply Stylestask
pane.

CTRL+SHIFT+S

OpenStylestask pane.

ALT+CTRL+SHIFT+S

Start AutoFormat.

ALT+CTRL+K

Apply the Normal style.

CTRL+SHIFT+N

Apply the Heading 1 style.

ALT+CTRL+1

Apply the Heading 2 style.

ALT+CTRL+2

Apply the Heading 3 style.

ALT+CTRL+3

Home: Editing
Press Shift+F3
Press CTRL+F
Press CTRL+H

Insert Tab
To Access Insert Tab, Press ALT+N, press the
relevant key for the desired function:

Insert: Editing
CTRL+ENTER

Pressing the page break

Command (CTRL+ENTER
) twice will
result in a blank page

Tables
To do this
Select the next cell's
contents.

Press
TAB

Select the preceding cell's

contents.

SHIFT+TAB

Extend a selection to
adjacent cells.
Select a column.

Hold down SHIFT and press

an arrow key repeatedly
Use the arrow keys to
move to the column's top
or bottom cell, and then do
one of the following:
Press SHIFT+ALT+PAGE
DOWN to select the
column from top to
bottom.
Press SHIFT+ALT+PAGE
UP to select the column
from bottom to top.

Extend a selection (or

block).

CTRL+SHIFT+F8, and then

use the arrow keys; press
ESC to cancel selection
mode

Select an entire table.

ALT+5 on the numeric

Tables Menu

Pictures Menu

Shapes/Drawing
Menu

Header & Footer

Links

Text

Equations and
Symbols

Page Layout Tab

To Access Insert Tab, Press ALT+P, press the
relevant key for the desired function:

Themes

Page Setup

Break Types
Explained
Type
Next Page

Continuous

Odd Page

Even Page

Characteristics
Word breaks the page at the section break. The new section
starts on the next page. Use this section break if you want to
apply different page numbers, headers and footers,
orientation, vertical alignment, or paper size to the sections
in the document.
Word inserts a section break and begins the new section on
the same page. If the two sections have different settings for
page size or orientation, the new section begins a new page
even if you select Continuous. Use this section break if you
want to have different column formatting or margins on the
same page. If there are multiple columns in the previous
section, Word balances the columns above the section break
and then fills out the page with the new section.
Word begins the new section on the next odd-numbered
page. This section break is often used for chapters that begin
on odd-numbered pages.
NOTE: If the section break falls on an odd-numbered page,
Word leaves the intervening even-numbered page blank.
Similar to Odd Page, but Word begins the new section on the
next even-numbered page.

More Page
Customisation

Further
Information
1. F1 Button
2. https://
support.office.com/en-us/article/Keyboar
d-shortcuts-for-Microsoft-Word-95ef89dd7142-4b50-afb2-f762f663ceb2
3. https://support.office.com/en-us/
4. http://www.gcflearnfree.org/