EDU34BAY - Asset Management Fundametals

Asset Controls Setup
Release 12 Oracle Asset Management Fundamentals
Copyright 2007, Oracle. All rights reserved.
Objectives
After completing this module, you should be able to do

the following:
List the Oracle Assets setup steps
Discuss defining the Oracle Assets three key
flexfields
Discuss implementation issues in setting up the
three Oracle Assets key flexfields
Discuss implementation considerations for System
Controls options
Explain the use of Quickcodes in Oracle Assets
Objectives
Explain how fiscal years and calendars are used in

Oracle Assets
Discuss implementation issues in setting up
calendars
Explain the Oracle Assets profile options
Discuss the key processes that need to be
completed when planning an Oracle Assets
implementation
Agenda
Oracle Assets Setup Steps

Oracle Assets Key Flexfields
Specifying System Controls
QuickCodes
Asset Calendars
Oracle Assets Profile Options
Planning an Oracle Assets Implementation
Oracle Assets Setup Steps

Optional
Required
Required
w/Defaults
Set of Books
Account Generator
Asset Key Flexfield
Journal Entry
Sources
Asset Category
Flexfield
Location Flexfield
System Controls
Fiscal Years
Journal Entry
Categories
QuickCodes
Depreciation
Methods
Calendars
Book Controls
Unit of Measure
Classes
Units of Measure
Employees
Descriptive FF
Numbering
Suppliers
Locations
Combinations
Asset Keys
Combinations
Security
Investment Tax
Credits
Price Indexes
Distribution Sets
Prorate/Retirement
Conventions
Leases
Asset Categories
Profile Options
Warranties
Insurance
Setup Steps Flow

Step 1
Step 2
Step 3
Sets of
Books
Units of
Measure
Classes
Units of
Measure
Categories
Step 4
Step 5
Step 6
Employees
Descriptive
Flexfields
Account
Generator
Step 7
Step 8
Step 9
Journal Entry
Sources
Journal Entry
Categories
Numbering
Step 10
Suppliers
Step 11
Asset Key
Flexfield
Step 12
Asset
Category
Flexfield
Setup Steps Flow

Step 13
Step 14
Step 15
System
Controls
Locations
Step 17
Step 18
Quickcodes
Fiscal Years
Step 20
Step 21
Calendars
Security
Book
Controls
Step 22
Step 23
Step 24
Location
Flexfield
Step 16
Asset Keys
Step 19
Depreciation
Methods
Depreciation
Ceilings
Investment
Tax Credits
Setup Steps Flow

Step 25
Step 26
Step 27
Prorate/Retire
Conventions
Price Indexes
Asset
Categories
Step 28
Step 29
Step 30
Distribution
Sets
Leases
Warranties
Step 31
Step 32
Profile
Options
Insurance
Finished!
Oracle Assets Key Flexfields
To run the application, three key flexfields must be set up.
Asset Category
Key Flexfield
Asset Location
Key Flexfield
Asset Key
Key Flexfield
Setting Up Key Flexfields
Define Value Sets
Define Flexfield Segments
Define Values for Each Segment
Asset Category Key Flexfield
Purpose
To group assets by
financial information
7
Max # of Segments
Maximum Width
Asset Category
Key Flexfield
Segment Qualifier
Table Name
30 spaces
1 segment must be
designated Major segment
FA_CATEGORIES
Use Dynamic Insert
No
Unique ID Column
CATEGORY_ID
Location Key Flexfield
Purpose
To group assets by
physical location
7
Max # of Segments
Maximum Width
Location
Key Flexfield
Segment Qualifier
Table Name
30 spaces
1 segment must be
designated State segment
FA_LOCATIONS
Use Dynamic Insert
Yes, if desired
Unique ID Column
LOCATION_ID
Asset Key Key Flexfield
Purpose
To group assets by nonfinancial information

10
Max # of Segments
Maximum Width
Asset Key
Key Flexfield
Segment Qualifier
Table Name
30 spaces
No qualifier segment
FA_ASSET_KEYWORDS
Use Dynamic Insert
Yes, if desired
Unique ID Column
CODE_COMBINATION_ID
Creating Key Flexfield Combinations

When creating new key flexfield combinations for the
Location and Asset Key key flexfields, the following applies:
Key Flexfield
Segments Structure
Allow Dynamic Insertion ?
Must manually create

combinations
No
Yes
Combinations created
automatically
Specifying System Controls

Oracle Assets System Controls
Enterprise Name
Oldest Date
Placed in Service
Flexfield Structures
Automatic Asset
Numbering
QuickCodes
QuickCode Type
QuickCode Value
Asset Description
Enter values to standardize asset

descriptions
You cannot enter new Journal Entry values,
but
you can change the descriptions
Enter values to describe your hold queues
for Mass Additions
Enter values to describe your property
Enter values to describe your retirements
Journal Entries
Queue Name
Property Type
Retirement
Asset Category
Enter values to describe your major asset

categories (only used with table validation)
QuickCodes
QuickCode Type
QuickCode Value
Asset Subcategory
Enter values to describe your asset

subcategories (only used with table
validation)
You can enter to describe different types of
unplanned depreciation adjustments
Unplanned
Depreciation Type
Lease Frequency
You cannot alter existing or enter new Lease

Frequency values, but you can change the
existing descriptions.
Lease Payment Type
You can enter lease payment types in
addition to
Annuity, Balloon Payment, Bargain Purchase
Option, and Bargain Renewal Option
Defining Fiscal Years and Calendars
Define Fiscal Years
Define Calendars
Depreciation
Calendar
Prorate
Calendar
Assign to Asset Books
Setting Up Fiscal Years

Set up multiple fiscal years with
different names to assign to
different asset books
The calendar for a tax book must
use the same fiscal year name as
the calendar for the associated
corporate book
Define fiscal years from the oldest
date placed in service through the
current fiscal year
At the end of each fiscal year, the
depreciation program automatically
generates the dates for the
following fiscal year and calendars
Setting Up Asset Calendars
Prorate Calendar
Determines the prorate period that is used
to select the annual depreciation rate
Depreciation Calendar
Determines the number of accounting
periods in a fiscal year
Sharing Calendars
Multiple books can share the
same calendar
Corporate
Tax books can have

different calendars
Corporate
Tax
Tax
Tax
Tax books can also share

calendars with their corporate
books
Defining Price Indexes

Using Price Indexes is optional
A price index enables you to calculate gains and
losses for retirements using current value rather
than historical cost
If you do business in a country that requires you to
base gains and losses on current value rather than
historical cost, Oracle Assets enables you to set up
price indexes to calculate the gains and losses for
your asset upon retirement
When you retire an asset assigned to a category

and book for which you have defined a price index,
you can run the Revalued Asset Retirements Report
which uses the revalued asset cost in calculating
gains and losses
Profile Options
Account Generator: Purge

Runtime Data
FA: Allow Swiss Special Assets
FA: Archive Table Sizing Factor
FA: Cache Sizing Factor
FA: Deprn Single
FA: Generate Expense Account
FA: Large Rollback Segment
Name
FA: Number Mass Addition

Parallel Requests
FA: Number of Parallel Requests
FA: Print Debug
FA: Print Timing Diagnostics
FA: Security Profile
FA: Default DPIS to Invoice Date
FA: Mass Copy All Cost
Adjustments
Profile Options
Profile Option
Account Generator:
Purge Runtime Data
Required
Default Value
End User
Updatable
Optional
Yes
Yes
Optional
No default
No
Optional
100 Kilobytes
No
Optional
25
No
FA: Deprn Single
Optional
No
No
FA: Generate
Expense Account
Optional
No Default
No
FA: Allow Swiss

Special Assets
FA: Archive Table
Sizing Factor
FA: Cache Sizing
Factor
Profile Options
Profile Option
Required
FA: Large Rollback

Segment Name
FA: Number Mass
Addition Parallel
Requests
Default Value
End User
Updatable
Optional
No default
No
Optional
No
FA: Number of
Parallel Requests
Optional
No default
No
FA: Print Debug
Optional
No default
Yes
FA: Print Timing

Diagnostics
Optional
No default
Yes
Profile Options
Profile Option
Required
Default Value
End User
Updatable
FA: Security Profile
Optional
No default
No
FA: Default DPIS to

Invoice Date
Optional
No
No
FA: Mass Copy All

Cost Adjustments
Optional
No
No
Asset Insurance
Oracle Assets provides a window and reports to help

you manage insurance values and other insurance
information for your assets.
You can view and enter insurance information for
an asset and assign more than one type of
insurance to an asset.
Asset insurance information includes insurance
categories, current insurance value, and optional
updates that affect the insurance value, such as
additions or retirements.
Entering Asset Insurance Information
Prerequisites:
Enter suppliers in Oracle Payables with a supplier
type of Insurance Company
Set up Asset Price Indexes, if required
Set up Insurance Category QuickCodes, such as
Fire, Storm, Theft
Set up Hazard Class QuickCodes
Set the profile option FA: Allow Swiss Special
Assets to Yes if you are planning to enter Swiss
special case assets, such as Swiss buildings
Implementing Oracle Assets
2
Plan Implementation
Convert Existing
Asset Information
Setup Asset Mgmt
Reconcile With
Previous System
Planning Implementation
Ask About Company History
Obtain Asset Information
Determine Conversion Period

Plan Implementation
Decide on Oracle Assets
Setups
Key Flexfields Planning Considerations

General Ledger
Accounting Flexfield
Flexfield shared with Oracle Assets
Oracle Assets
Category
Flexfield
Location
Flexfield
Flexfields Owned by Oracle Assets
Asset Key
Flexfield
The Key Flexfields Planning Phase
Decide which flexfield to implement

Learn about a specific flexfield
Plan the structure
Plan the segments
Plan the segment validation
Allow for future needs
Plan to use additional features
Document your plan
2
Plan Implementation
Convert Existing
Asset Information
Setup Asset Mgmt
Reconcile With
Previous System
2
Plan Implementation
Convert Existing
Asset Information
Setup Asset Mgmt
Reconcile With
Previous System
Convert Existing Asset Information

Transfer Data to Oracle Tables
Map Information
Convert Existing
Asset Information
Load the
FA_MASS_ADDITIONS Table
Add Additional Asset Details
Send Mass Additions to

Oracle Assets
Using the FA_MASS_ADDITIONS

Table for Conversion
Legacy system
FA_MASS_ADDITIONS
Populate the
interface table
Data uploaded to
Asset Mgmt system
2
Plan Implementation
Convert Existing
Asset Information
Setup Asset Mgmt
Reconcile With
Previous System
Post Conversion Reconciliation
Reconcile Asset Information
Reconcile With
Previous System
Run Systems in Parallel
Other Conversion Issues
Pooled
Assets
Barcodes
Acquisitions
Maintaining an Audit Trail
Transactions
FA_BOOKS
Files
Audit
FA_DISTRIBUTION_HISTORY
FA_TRANSACTION_HEADERS
Maintaining Audit Trails

Adding an asset
Adjusting in the period added
Running depreciation
Transferring the asset
Adjusting in a later period
Tracking distribution information
Defining Asset Warranties
You can define and track descriptive information on

manufacturer and vendor warranties in Oracle Assets
You define the warranty information in the Asset
Warranties window
You can then assign assets to these previously
defined warranties in the Asset Details window
You can assign any number of assets to the same
warranty
If a warranty has any assets assigned to it, you
cannot update or delete the warranty
You can attach the asset to a different warranty at
any time
Creating Leases
Use the Lease Details window and the Lease Payments
window to perform the following tasks:
Enter a Lease
Enter a Payment Schedule
Create an Amortization Schedule
Summary
In this lesson, you should have learned how to:

List the Oracle Assets setup steps
Discuss defining the Oracle Assets three key
flexfields
Discuss implementation issues in setting up the
three Oracle Assets key flexfields
Discuss implementation considerations for System
Controls options
Explain the use of Quickcodes in Oracle Assets
Summary
Explain how fiscal years and calendars are used in

Oracle Assets
Discuss implementation issues in setting up
calendars
Explain the Oracle Assets profile options
Discuss the key processes that need to be
completed when planning an Oracle Assets
implementation

EDU34BAY - Asset Management Fundametals

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Asset Controls Setup

Release 12 Oracle Asset Management Fundamentals

Copyright 2007, Oracle. All rights reserved.

After completing this module, you should be able to do

Copyright 2007, Oracle. All rights reserved.

Explain how fiscal years and calendars are used in

Copyright 2007, Oracle. All rights reserved.

Oracle Assets Setup Steps

Copyright 2007, Oracle. All rights reserved.

Oracle Assets Setup Steps

Asset Key Flexfield

Setup Steps Flow

Copyright 2007, Oracle. All rights reserved.

Setup Steps Flow

Copyright 2007, Oracle. All rights reserved.

Setup Steps Flow

Copyright 2007, Oracle. All rights reserved.

Oracle Assets Key Flexfields

To run the application, three key flexfields must be set up.

Copyright 2007, Oracle. All rights reserved.

Setting Up Key Flexfields

Define Value Sets

Define Flexfield Segments

Define Values for Each Segment

Copyright 2007, Oracle. All rights reserved.

Asset Category Key Flexfield

Use Dynamic Insert

Copyright 2007, Oracle. All rights reserved.

Location Key Flexfield

Use Dynamic Insert

Copyright 2007, Oracle. All rights reserved.

Asset Key Key Flexfield

To group assets by nonfinancial information

Use Dynamic Insert

Copyright 2007, Oracle. All rights reserved.

Creating Key Flexfield Combinations

Allow Dynamic Insertion ?

Must manually create

Copyright 2007, Oracle. All rights reserved.

Specifying System Controls

Copyright 2007, Oracle. All rights reserved.

Enter values to standardize asset

Enter values to describe your major asset

Copyright 2007, Oracle. All rights reserved.

Enter values to describe your asset

You cannot alter existing or enter new Lease

Copyright 2007, Oracle. All rights reserved.

Defining Fiscal Years and Calendars

Define Fiscal Years

Setting Up Fiscal Years

Setting Up Asset Calendars

Copyright 2007, Oracle. All rights reserved.

Tax books can have

Tax books can also share

Copyright 2007, Oracle. All rights reserved.

Defining Price Indexes

When you retire an asset assigned to a category

Copyright 2007, Oracle. All rights reserved.

Account Generator: Purge

FA: Number Mass Addition

Copyright 2007, Oracle. All rights reserved.

FA: Deprn Single

FA: Allow Swiss

Copyright 2007, Oracle. All rights reserved.