How many hours do government

employees render in a week?

How do we record daily attendance?

Bundy Clock

Section 02 of Rule XVII of the CSC Rules Implementing EO

No. 292

 Names and signatures (w/arrival time and

departure time) are indicated
Responsible officer shall monitor the arrival and
departure of officials and employees

Who are those officers don't need to

punch in the Bundy clock?

Those appointed by the President

Chiefs and
Assistant
Chiefs

Higher than
Chiefs and
assistant
chiefs

Other
Presidential
Appointees

But these officers

attendance and all absences must be recorded.

Falsification or irregularities in the

keeping of time records

Falsification or irregularities in the

keeping of time records
Falsification of daily time records is
an act of dishonesty.
Punching another employees time
card

Falsification or irregularities in
the keeping of time records
1. Administratively liable without
prejudice
2. Criminal prosecution
3. Grave offense punishable by
dismissal from the service

Tardiness

Tardiness
failure to arrive at a time set
lack of punctuality
not arriving on time
simply LATE

Tardiness
Time In: 8:31 am = LATE (Monday only)
Time In: 9:01 am = LATE (Tue to Fri)
Time In: 1:01 pm = LATE (Mon to Fri)

Reasons why employees are

late at work

traffic

Lack of Sleep

Bad Weather

Getting kids to school

Last but not least

Filipino Time

Is it possible to incur 10
tardiness in just 5 days?
YES. In one(1) working day, employee
can incur tardiness twice. (am and pm).
Hence, 5 days x 2 = 10 tardiness

Habitual Tardiness
Ten (10) times a month
for at least two (2) months
in a semester or at least
two (2) consecutive
months during the year.

Tardiness, even if not habitual, still causes inefficiency

and is still prejudicial to public service as habitual

Habitual Tardiness: either grave offense or light offense under the

Revised Rules on Administrative Cases in the Civil Service (RRACCS)
- Depends on its effects to the government service

Grave Offense: tardiness in

reporting for duty
1st OFFENSE 6 months & 1 day
to 1 year suspension
2nd OFFENSE Dismissal from the
service

Light Offense: Habitual Tardiness

1st OFFFENSE Reprimand
2nd OFFENSE Suspension of 1 to
30 days
3rd OFFENSE Dismissal from the
service

UNDERTIME

UNDERTIME
Less than the time allotted for the fixed
working hours (8hrs)
Ten (10) times a month for at least
two (2) months in a semester or two
(2) consecutive months during the
year, liable for Simple Misconduct
and/or Conduct Prejudicial

TARDINESS and
UNDERTIME are deducted
against vacation leave
credits

Cant Off-set of tardiness or

absences

ABSENTEEISM is a habitual
pattern of absence from a duty

Employee has unauthorized

absences allowable 2.5 days*
monthly leave credit

* 1.25 VL + 1.25 SL in a mont

Habitually absent if incurs

unauthorized absences exceeding
2.5 monthly at least three (3)
months in a semester or at least
three (3) consecutive months
during the year.

PENALTY
1st OFFENSE Suspension of 6
months and 1 day to 1 year
2nd OFFENSE Dismissal from the
service

Absent Without Official Leave (AWOL)

At least 30 working days

Less than 30 working days
Substantial absences less than 30
working days, 3 times in a semester

Absent Without Official Leave (AWOL)

If continuously absent without approved
leave for at least 30 days.
Separated from the service or dropped from
the rolls without prior notice

Half-Day Absence
Absent in the morning is TARDY;
subject to the provisions on Habitual
Tardiness;
Absent in the afternoon is
UNDERTIME; subject to the provisions
on Undertime.

Compensatory Time-OFF (CTO)

Compensatory Time-OFF (CTO)

Non-Monetary Remuneration for
Overtime Services Rendered
No. of hrs. an employee is excused
from reporting for work with full pay
and benefits.

Compensatory Time-OFF (CTO)

Instead of Overtime PAY

Coverage
Chief of
Division

Permane
nt

Temporar
y or
Casual

Contract
ual

Exemption
Higher
than
Chief of
Division

CES
position

Elective
Officials

Military
and
Uniform
ed
Personn
el

Procedures
ISSUANCE OF OFFICE ORDER BY THE HEAD OF OFFICE

Authorizing the rendition of OT services

List of allowed activities

RENDITION OF OT SERVICE

render services beyond regular working

hours

submits accomplishment report to HRMO

PREPARATION OF MONTHLY SUMMARY

summarize of overtime services rendered
in a month

computes the equivalent COCs

How to Compute Compensatory

Overtime Credit (COC) ?

How to Compute Compensatory

Overtime Credit (COC) ?
1. For OT on weekdays or scheduled work days:

COC = Number of Hours of OT services X

1.0
2. For OT on weekends, holidays or scheduled day off:
COC isservices
expressed in no. X
of hrs
COC = Number of Hours of OT
1.5

Accrual of COCs:
At least forty (40) hours of
COCs in a month (5 Days)
Unexpended balance SHALL
NOT exceed one hundred
twenty (120) hours ( 15
days)

Compensatory Time-OFF
(Joint Circular No. 2, s. 2004)

Amendment:
CSC-DBM JC No. 2-A, s.
2005
Section 5.5.2

Amendment:
CSC-DBM JC No. 2-A, s.
2005
Section 5.5.2
COCs should be used within the
year until the immediately
succeeding year.

hereafter, any unutilized COCs are deemed forfeited.

Sample:
If an employee earned 8 COCs last
July 2015, then it should be used
within the year (on December 31,
2015) and until 2016.

CTO - Limitation
Cannot offset undertime or
tardiness
Non-commutative (Non convertible
to cash)
Cannot add to the accumulated
leave credits (VL+SL)

CTO - Effect on Personnel

Movement

Resignation, retirement, or
separation from the service,
the unutilized COCs are
deemed forfeited.

CTO - Effect on Personnel

Movement

Cannot be transferred to
another agency

CTO - Effect on Personnel

Movement

In case of promotion, except

when promoted to a position
not qualified to receive
overtime pay, the employee will
retain his or her accrued COCs

CTO - ISSUANCE OF CERTIFICATE OF COCs BY THE HEAD OF

OFFICE

Earned COC granted a Certificate of COC

Earned duly approved and signed by the
Head of Office.
The certificate indicates the number of
hours of earned COC by the employee in a
month.
The certificate would be issued at the end
of the month.

HOW TO FILE CTO

Duly accomplished Application
for Leave form with Certificate
of COCs
Head
of
Office
either
approve/disapprove schedule

AVAILMENT OF CTO
Avail for 4(half-day) or 8 hours (1
day)
Use maximum of 5 consecutive
days per single availment, or on
staggered basis within the year
Schedule may be recalled and
rescheduled by the Head of Office

References:

Section 01: Rule XVII of the CSC Rules Implementing Book V of Executive Order No. 292 (prescribed OFFICE HOURS)

CSC Resolution No. 91-677, circularized in MC No.21, s.1991

Policy on Government Working Hours for Government Officials and Employees (40 hours per week exclusive lunchtime)

Section 02: Rule XVII of the CSC Rules Implementing Book V of Executive Order No. 292 (Record of Daily Attendance with Bundy Clock)

Rule XVII GOVERNMENT OFFICE HOURS

Omnibus Rules Implementing Book V of EO No. 292 (Officers dont need to punch in the Bundy Clock)

Sec. 4, Rule XVII, Omnibus Rules Implementing Book V of E.O. 292 (Falsification or irregularities in the keeping of time records)

Memorandum Circular No. 04, s. 1991 POLICY ON ABSENTEEISM AND TARDINESS

Rule 10 Schedule of Penalties B. 5 of RRACCS: Grave Offense tardiness in reporting for duty

Rule 10 Schedule of Penalties F. 4 of RRACCS: Light Offense Frequent unauthorized tardiness (Habitual Tardiness)

CSC Resolution No. 101357 dated July 6, 2010; circularized in Memorandum Circular No. 16, s. 2010 (Policy on Undertime)

Sec. 34. Omnibus on Leave (Tardiness and UNDERTIME are deducted against vacation leave credits)

SEC.9 Rule XVII of the CSC Rules Implementing EO No. 292 ( No off-setting of tardiness or absences)

Sec. 63. Effect of absences without approved leave

DROPPING FROM THE ROLLS

CSC MC No. 15, s. 1999, Rule 19 Revised Rules on Administrative Cases in the Civil Service (Nov. 8, 2011) (section 9)

MC 17, s. 2010 (Policy on Half-Day Absence)

Compensatory Time-OFF
(Joint Circular No. 2, s. 2004)

BUDGET CIRCULAR NO. 10, March 29,1996 (Overtime pay in Government personnel)

https://thepinoycivilservant.wordpress.com/2014/08/11/absenteeism-tardiness-and-undertime/

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