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EXECUTIVES
EVP/SVP of Customer
Experience
Employee Name
Employee Name
Employee Name
Employee Name
Employee Name
Call Processing
(Inbound/Outbound)
Workforce
Management
IVR/VRU Management
The workforce
management function is
responsible for
forecasting incoming call
volumes and related
workload and then
staffing the group
accordingly, as well as
monitoring call center
agents to ensure they are
KPIs
performing up to
Average Speed to Answer
company standards..
KPIs
Abandonment Rate
Average Handle Time (AHT)
First Contact Resolution
Rate
Common Job
Titles
Customer Service
Representative
Call Center Agent
Sales Support
Representative
Inside Sales
Representative
Account Executive
(ASA) Call
Call Occupancy Rate
Customer Satisfaction Rate
The IVR/VRU
Management function is
responsible for
configuring and
monitoring the usability
of interactive voice
response (IVR) systems
and forming strategy for
optimal use of the IVR
system.
KPIs
KPIs
KPIs
Annual Representative
Training Hours
Employee Turnover Rate
Total Training Cost
Common Job
Titles
Common Job
Titles
Common Job
Titles
Common Job
Titles
Staffing
Coordinator
Recruiting
Manager
Operations
Manager
Call Center
Supervisor/Manage
r
Call Center
Planning Analyst
Call Center
Technical Analyst
IT Service Center
Analyst
Call Center
Administrator
Call Center
Technician
Technical Specialist
IVR Developer
IVR Analyst
IVR Designer
IVR Call Flow
Designer
Application
Support Engineer
Customer
Customer
End Call
Services
Services Division
Division
No
Client verified by
IVR?
No
Yes
Transfer to another
department?
Yes
Yes
Other
Other Departments
Departments
Escalation
requested?
Does customer
accept offer?
No
Retirement
Retirement Specialist
Specialist Group
Group
Client
Client
Customer requests a
Retirement package?
Yes
No
Outputs
Littles Law
Ex:
We identified:
T = 540 seconds (9 min)
I = 27 customers.
Therefore, R = I/T
R = 27/9
R = 3 customers/minute
Customer
Capacit
y
Rp =
c/Tp
Arrival Rate
Ri
Number:
Time:
In:
Throughput
Customer
Ip
=I
Ti
Tp
=T
Arrival Rate
Customer
5 customers/min
Throughput
Customer
4.25 customers/min
Number:
2.25
35.99
= 38.24
Time:
508
32
= 540 seconds
In:
Queue +
Service = Process
Performance Improvements
The following levers improved process performance:
Decrease variability in customer interarrival &
processing times.
Decrease capacity utilization (or increase safety
capacity) either by
Decreasing the arrival rate or increasing the unit
processing rate
Increasing the number of servers
Managing Capacity
Capacity utilization ( = R /R ) can be reduced by
increasing average processing rate (R )
i
Speed of Service
Service level; average speed of answer; longest
delay in queue
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Contact Handling
Average handle time; after call work time; onhold time
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PERFORMANCE REPORTING
Reporting Methodologies
Build a framework that CLEARLY defines:
PERFORMANCE REPORTING
Communications channels for each
report should be considered
Communications strategies
Agents
Teams
Management
Funders
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