iExpense Module

AGENDA

Introduction to iExpense Module

Flowchart for iExpense to GL
Setups related to iExpense Module

Introduction to iExpense Module

iExpenses is basically an extension Oracle Payables. Employee and Continget

Worker expense reports become supplier invoices and get paid from Payables.
Using Oracle iExpenses Module, employees can enter and submit expense
reports. There is a Workflow process that is initiated behind when an expense
report is submitted which automatically routes expense reports for approval.
Oracle Internet Expenses(iExpenses) integrates with Oracle Payables to provide
quick processing of expense reports for payment.

Flowchart for iExpense to GL

Create Expense Report

in iExpense Module

Submit for
Approval of senior

When Expense Report

is Approved
Run Expense Report Import
program from AP

Query Expense Report Invoice

In Invoice entry window

Validate and make payment

for the Expense Report

Transfer to GL

Setups related to iExpense Module

After creating Multi-Org setup , to iExpense responsibility attach following

Profile Options:

Setups related to iExpense Module

Define Users for whom you

want to provide iExpense
facility and Senior User to
approve employees Expense
Reports.

Setups related to iExpense Module

Define employees like sales

person , Sales Manager etc.

Setups related to iExpense Module

In Assignment , Purchase Order

Information window attach SOB
and Default Account

Setups related to iExpense Module

In Assignment Window, Supervisor

tab attach Supervisor who is
responsible for approving the
Expense Report.

Setups related to iExpense Module

Define Employee Signing

Limits for each employee.

Setups related to iExpense Module

Define Position Hierarchy and Run

Position Hierarchy Report

Setups related to iExpense Module

Define Expense Report Template and

enable for Internet Expense

Setups related to iExpense Module

In Payable Option , Expense Report

attach default Expense Report
Template, Payment Terms and Pay
Group.
Give payment Priority for employee.
Enable Apply Advance and
Automatically create employee as
Supplier.

Setups related to iExpense Module

At Financial Option, Human

Resource tab specify what is
reimbursement Address.

Setups related to iExpense Module

Go to iExpense responsibility
click on create Expense
Report to create expense
report for the expense which
employee has incurred.

Setups related to iExpense Module

Enter all required information

and click on Next

Setups related to iExpense Module

Enter Date when you have incurred

expenses , what is the amount and
for what. Then click on Next.

Setups related to iExpense Module

We will get all details of the expense

report which we have entered in
previous window. Then click on
Submit

Setups related to iExpense Module

From Accounts Payable module

submit Expense Report Import
program

Setups related to iExpense Module

View the output ,we can see invoice

created for the expense report. If
there is any error that we can see in
this output and correct the error.

Setups related to iExpense Module

Query the expense report ,

Validate and make payment .
Then transfer to GL.

Thank You
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