JOB ANALYSIS &

JOB DESIGN

BASIC TERMINONOLGY
MICROMOTION
Simplest unit of work involving elementary
movement such as reaching, grasping,
positioning, or releasing on object.

ELEMENT
An aggregation of two or more
micromotions usually thought of
as a complete entity, such as
picking up or transporting object

TASK
A grouping of work elements make up
task. It consists of one or more
elements; one of the distinct activities
that constitute logical and necessary
steps in the performance of work by an
employee. A task is performed
whenever human effort, physical or
mental is exerted for a specific purpose
DUTIES
one or more tasks performed in
carrying out a job responsibility

RESPONSIBILITIES
obligations to perform certain
tasks and assume certain duties
POSITION
Collection of tasks and
responsibilities constituting the
total work assignment of a single
employee

JOB ANALYSIS

A process of determining and

reporting pertinent
information relating to the
nature of a specific job

ACTIVITIES OF JOB
ANALYSIS

Job definition
Occupation
Recruitment
Selection
Orientation
Training
Career counseling
Employee safety
Performance appraisal
Compensation

JOB DEFINTION
Grouping of the positions that are
identical with respect to their major
or significant tasks and
responsibilities and sufficiently alike
to justify their being covered by
single analysis. One or many persons
may be employed in the same job
OCCUPATION
A grouping of similar jobs or job
classes

RECRUITMENT
Process of seeking and
attracting a pool of people from
which qualified candidates for job
vacancies can be chosen
SELECTION
Process of choosing from those
available the individuals who are
the most likely to perform
successfully in job

ORIENTATION
Introduction of new employees to
the organization, work , unit and job
TRAINING
Learning the process that involves
the acquisition of skills, concepts,
rules or attitudes to increase
employee performance

CAREER COUNSELING
Managers are in the position to
counsel employees about their
careers according to their ability
and performance
EMPLOYEE SAFETY
Job analysis also uncovers unsafe
practice and environmental
condition associating job and
taking step to reduce risk

PERFROMANCE APPRAISAL
The object is to evaluate an
individual employees performance
in a job
COMPENSATION
proper job analysis helps to
ensure that employees receive fair
compensation for their job

PRODUCTS OF JOB
ANALYSIS

JOB DESCRIPTION
JOB SPECIFICATION

JOB DESCRIPTION
Job description is a written synopsis of the nature
and requirement of job

CONTENTS OF JOB DESCRIPTION

Date written
Job status
Position title
Job summary
Detailed list of duties and responsibilities
Supervision exercised, if any
Principal contacts
Career mobility

JOB SPECIFICATION
Job specification is the description of
the competent education and
experience, qualification and the
incumbent must possess to perform
the job

JOB DESIGN
It is a process of structuring work and
designating and specific work
activities of an individual or a group
of individuals to achieve a certain
organizational object

PHASES OF JOB DESIGN

What different tasks must be

performed
How will each tasks be performed
How will the different tasks be
grouped to form jobs?

DIMENSION OF JOB
DESIGN

JOB SCOPE
Number and variety of tasks
performed by job holders

JOB DEPTH
Freedom of job holders to plan
and organize their own pace, and
move around communication

SOCIOTECHNICAL
APPROACH TO JOB
DESIGN

According to this concept, employee

should design jobs by taking a
historic, or systems, view of the
entire job situation, including its
physical and social environment

THE PHYSICAL WORK

ENVIRONMENT
Which includes factors having impact on the
design of jobs such as

TEMPERATUTE
HUMIDITY
VENTILATION
NOISE
LIGHT
COLORS

ALTERNATIVE WORK
SHEDULES
FLEX TIME
Flexible working hrs allows employees
to choose within certain limits when
they start and end their work day
ADVANTAGES

AVOIDING RUSH HRS

LESS ABSENTISIM AND TARDINESS

DISADVANTAGES

CREATES COMMUNICATION AND

CORDINATE PROBLEMS FOR MANAGERS
1.

2. TELECOMMUTING
It is a practice of working at home or
while traveling interact with the office
ADVANTAGES
LESS TRAVEL TIME
AVOIDING RUSH HOUR
AVOIDING DISTRACTIONS AT THE
OFFICE
WORK FLEXIBLE HRS
AVOID WRONG DECISION

DISADVANTAGES
INSURANCE CONCERN RELATING
TO HEALTH
SOME STATE AND LAW
RESTRICTIONS
JUST WHAT WORK CAN BE DONE
AT HOME

3. JOB SHARING
Two or more part time individuals
perform the same job held by one
full time person
4. CONDENCED WORK WEEK
The number of hours worked per
day is increased the number of days
in the worksheet decreased