Project Management

Process for a Project

 Ensures effective flow of the project

through out its existence
These processes encompasses the
tools and techniques involved in
applying skills and capabilities in the
knowledge areas
Project Managers and their teams
should carefully address each process
and its constituent inputs and outputs

Process Groups

Initiating process group

Planning process group

Execution process group

Monitoring and controlling process
group
Close out process group

Initiating process group

Define a new project or a new phase of

an existing project by obtaining
authorization to start the project or
phase
Initial scope is defined and initial
financial resources are committed
Internal and
identified
Includes the
processes

external
following

stake

holders

project

mgt

Develop Project charter: Is a process of

developing a document that formally
authorizes
a
project
or
phase
and
documenting initial requirements that satisfy
stakeholders need and expectations

Input

Project statement of
work
Business case
Contract
Enterprise
environmental
factors
Organizational
Organisational
process assets

Output

Project charter

Identify stakeholders: process of identifying

all people or organizations impacted by the
project and documenting relevant information
regarding their interests, involvement and
impact on the project success

Input

Output

Project charter

Stakeholder register

Procurement
documents

Stakeholder
management
strategy

Enterprise
environmental
factors
Organizational
process assets

Planning Process Group

Consists of those processes performed

to establish the total scope of the
effort, define and refine the objectives
and develop the course of action
required to attain these objectives
Includes the project management
process like

Develop project management plan : the

process of documenting the actions
necessary to define, prepare, integrate
and coordinate all subsidiary plans

Inputs

Project charter
Output from
planning phases
Enterprise
environmental
factors
Organizational
process assets

Output

Project management
plan

Collect requirements : processes of

defining
and
documenting
the
stakeholders need and
to meet the
objectives

Inputs

Project charter

Stakeholder register

Output

Requirements
documentation
Requirements
management plan
Requirements
traceability matrix

Define scope: process of developing a

detailed description of the project and
product

Inputs

Project charter
Requirements
documentation
Organisational
process assets

Output

Project scope
statement
Project document
update

Create WBS: processes of subdividing

project deliverable and project work into
smaller, more manageable components

Inputs
Input

Outputs

Project scope
statement

WBS

Requirements
documentation

Scope baseline

Organisational
process assets

WBS dictionary
Project document
updates

Define activities: the process of identifying

the specific actions to be performed to
produce the project deliverable

Inputs

Outputs

Scope baseline

Activity list

Enterprise
environmental
facctors

Activity attributes

Organisational
process assets

Milestone list

Sequence activities: process of identifying

and documenting relations hip among
project activities

Inputs

Activity list

Activity attributes

Milestone list

Project scope
statement
Organisational
process assets

Outputs
Project schedule
network diagrams
Project documentation
updates

Estimate activity resources: the process of

estimating the type and quantity of
material, men, equipment or supplies
required to perform eachOutputs
activity

Inputs

Activity list

Activity attributes

Activity resource
requirement

Resource calender

Resource breakdown
structure

Enterprise
environmental
factors

Project documentation
update

Organizational
process assets

Estimate activity durations: process of

approximating the no of work periods
required to complete individual activities
with estimated resources

Inputs
Outputs

Activity list

Activity attributes

Activity resource requirements

Resource calenders

Project scope statement

Enterprise environmental
factors
Organizational process assets

Activity duration
estimates
Project document
update

Develop schedule: process of analysing

activity sequences, durations, resource
requirements,and schedule constraints to
create the project schedule
Inputs
outputs

Activity list

Activity attributes

Project schedule network dig

Activity resource reqts

Schedule
baseline

Resource calender

Schedule data

Activity duration estimates

Project scope statement

Project
document
update

Enterprise environmental
factors
Organizational process assets

Project
schedule

Identify stakeholders: process of identifying

all people or organizations impacted by the
project and documenting relevant information
regarding their interests, involvement and
impact on the project success

Input

Output

Project charter

Stakeholder register

Procurement
documents

Stakeholder
management
strategy

Enterprise
environmental
factors
Organizational
process assets

Planning Process Group

Consists of those processes performed

to establish the total scope of the
effort, define and refine the objectives
and develop the course of action
required to attain these objectives
Includes the project management
process like

Develop project management plan : the

process of documenting the actions
necessary to define, prepare, integrate
and coordinate all subsidiary plans

Inputs

Project charter
Output from
planning phases
Enterprise
environmental
factors
Organizational
process assets

Output

Project management
plan

Collect requirements : processes of

defining
and
documenting
the
stakeholders need and
to meet the
objectives

Inputs

Project charter

Stakeholder register

Output

Requirements
documentation
Requirements
management plan
Requirements
traceability matrix

Define scope: process of developing a

detailed description of the project and
product

Inputs

Project charter
Requirements
documentation
Organisational
process assets

Output

Project scope
statement
Project document
update

Create WBS: processes of subdividing

project deliverable and project work into
smaller, more manageable components

Inputs
Input

Outputs

Project scope
statement

WBS

Requirements
documentation

Scope baseline

Organisational
process assets

WBS dictionary
Project document
updates

Define activities: the process of identifying

the specific actions to be performed to
produce the project deliverable

Inputs

Outputs

Scope baseline

Activity list

Enterprise
environmental
facctors

Activity attributes

Organisational
process assets

Milestone list

Sequence activities: process of identifying

and documenting relations hip among
project activities

Inputs

Activity list

Activity attributes

Milestone list

Project scope
statement
Organisational
process assets

Outputs
Project schedule
network diagrams
Project documentation
updates

Estimate activity resources: the process of

estimating the type and quantity of
material, men, equipment or supplies

required
activity
Inputsto perform eachOutputs

Activity list

Activity attributes

Resource calender

Enterprise
environmental
factors
Organizational
process assets

Activity resource
requirement
Resource breakdown
structure
Project documentation
update

Estimate activity duration: process of

estimating the number of work periods
needed to complete the individual activity
with the estimated resources

Inputs

Activity list

Activity attributes

Resource calender

Activity resource requirement

Project scope statement

Enterprise environmental
factors
Organizational process assets

Outputs

Activity duration
estimates
Project document
updates

Develop schedule: process of analysing

activity sequences, durations, resource
requirements and schedule constraints to
create project schedule
Input
Output

Activity list

Activity attributes

Project
schedule

Project schedule network

diagram

Schedule
baseline

Activity resource requirement

Schedule data

Resource calender

Activity resource estimates

Project doc
update

Project scope statement

Enterprise environmental factors

Organizational process assets

Estimate costs: process of developing an

approximation of the monetary resources
needed to complete the project activities

Inputs
Outputs

Scope base lines

Project schedule

Human resource plan

Risk register

Enterprise
environmental factors
Organizational
process assets

Activity cost estimates

Basis of estimates
Project doc updates

Determine
budget:
process
of
aggregating the estimated cost of
individual activity or work packages to
establish
an authorized cost baseline

Inputs
Outputs

Activity cost estimates

Basis of estimates

Scope baseline

Project schedule

Project funding
requirements

Resource calender

Project doc updates

Contracts

Organizational process
assets

Cost performance
baseline

Plan quality: process of identifying quality

requirement and/or standards for the project and
product, and documenting how the project will
demonstrate compliance

Inputs

Scope baseline

Stakeholder register

Cost performance
baseline

Outputs
Quality management
plan
Quality metrics
Quality checklists

Schedule baseline

Risk register

Process improvement
plan

Enterprise
environmental factors

Project doc update

Organizational
process assets

Develop human resource plan: process of

identifying and documenting human resource roles,
responsibilities, and required skills, reporting
relationships and creating a staff management
plans

Inputs

Activity resource
requirement
Enterprise
environmental
factors
Organizational
process assets

Outputs

Human resource plan

Plan
communications:
process
of
determining
stakeholder
information
needs and defining a communication
approach

Inputs

Stakeholder register
Stakeholder
management
strategy
Enterprise
environmental
factors
Organizational
process assets

Outputs

Communication
management plan
Project doc update

Plan risk management: process of defining

how
to
conduct
risk
management
activities of a project

Inputs
Outputs

Project scope
statement
Cost management plan
Schedule management
plan
Communications
management plan
Enterprise
environmental factors
Organizational process
assets

Risk management
plan

Identify risks: process of determining

which risks may affect the project and
documenting their characteristics

Inputs

Risk management plans

Activity cost estimates
Activity duration estimates
Scope baseline
Stakeholder register
Cost management plan
Schedule management plan
Quality management plan
Project documents
Enterprise environmental factors
Organizational process assets

Outputs

Risk register

Perform qualitative risk analysis: process of

prioritizing risk for further analysis or actions by
assessing and combining their probability of
occurrence and impact

Inputs

Risk statement
Risk management
plan
Project scope
statement
Organizational
process assets

Output
Risk register updates

Performing quantitative analysis: process

of numerically analyzing the effect of
identified risk on the projects overall
objective

Inputs
Output

Risk register
Risk management
plan
Cost management
plan
Schedule
management plan
Organizational
process assets

Risk register updates

Plan risk responses: process of developing

options
and
actions
to
enhance
opportunities and reduce threats to project
objective

Inputs

Output

Risk register

Risk register updates

Risk management
plan

Risk related contract

decisions
Project management
plan update
Project doc update

Plan
procurements:
process
of
documenting
project
procurement
decisions, specifying the approach and
identifying potential sellers

Inputs
Outputs

Scope baseline
Requirements documentation
Teaming agreements
Risk register
Risk-related contract decisions
Activity resource requirements
Project schedule
Activity cost estimates
Cost performance baseline
Enterprise environmental factors
Organizational process assets

Procurement
management plan
Procurement
statements of work
Make or buy decisions
Procurement
documents
Source selection
criteria
Change requests

Executing process group

Coordinating people and resources

Integrating and performing the activities

During execution may require planning

updates and re-baselining
Any variance in activity duration, changes in
resource productivity and availability,
unanticipated risk affect project management
plan/documents and require detailed analysis
and develop appropriate project baselines
Large portion of budget spend in this process

Direct and mange project execution:

process of performing the work defined in
the project management plan to achieve
project objective

Inputs

Project
management plan
Approved change
requests
Enterprise
environmental
factors
Organizational
process assets

Outputs

Deliverables
Work performance
information
Change requests
Project management
plan updates
Project doc updates

Perform quality assurance: process of auditing the

quality requirements and results from quality
control measurements to ensure appropriate
quality standards and operational definitions are
used

Inputs

Output

Project
management plan

Organizational
process updates

Quality metrics

Change request

Work performance
information

Project management
plan update

Quality control
measurements

Project doc update

Acquire project team: process of confirming human

resource availability and obtain the team
necessary to complete project assignments

Inputs

Output

Project
management plan

Project staff
assignments

Enterprise
environmental
factors

Resource calender

Organizational
process assets

Project management
plan update

Develop project teams: process of

improving
competencies,
team
interactions and overall team environment
to enhance project performance

Inputs

Output

Project staff
assignments

Team performance
assessment

Project
management plan

Enterprise
environmental
factors update

Resource calenders

Manage project team: process of tracking team

member
performance,
providing
feedback,
resolving issues and managing changes to optimize
project performance

Inputs

Project staff
assignments
Project management
plan
Team performance
assessments
performance reports
Organizational
process assets

Output
Enterprise
environmental
factors updates
Organizational process
assets updates
Change requests
Project management
plan updates

Distribute information: process of making

relevant information to stakeholders as
planned

Inputs

Project
management plans
Performance reports
Organizational
process assets

Outputs
Organizational
process assets
updates

Manage
stakeholder expectations: process of
communicating and working with stakeholders to
meet their needs and addressing issues as they
occur

Inputs

Stakeholder register
Stakeholder
management strategy
Project management
paln

Output
Organizational
process assets
updates
Change request

Change log

Project management
plan update

Issue log

Project doc update

rganizational process
assets

Conduct
procurement:
process
of
obtaining seller responses, selecting seller
and awarding a contract
Inputs
Output

Project management plan

Procurement documents

Source selection criteria

Procurement
contract award

Seller proposals

Resource calendar

Qualified seller list

Project documents

Change request

Make or buy decisions

Project management
plan update

Teaming agreements

Project doc update

Organizational process
assets

Selected sellers

Monitoring and controlling process

Project performance is observed and measured
group

regularly and consistently to identify variances

from the project management plan

Controlling changes and recommending

preventive actions in anticipation of possible
problems
Monitoring the project activities against the
project management plan and project
performance baseline
Influencing the factors that would circumvent
integrated change control so only approved
changes are implemented

Monitor and control project work: process of tracking, reviewing

and regulating the progress to meet the performance objectives
defined in the project management plan

Inputs

Project management
plan

Output
Change request

Performance

Project management
plan update

Reports

Project doc update

Enterprise
environmental
factors
Organizational
process assets

Perform integrated change control: process of

reviewing all change requests, approving changes,
and managing changes to the deliverables,
organizational process assets, project document
and
project management plan

Inputs

Output

Project management
plan

Change request status

update

Work performance
information

Project management
plan updates

Change requests
Enterprise
environmental factors
Organizational
process assets

Project doc updates

Verify scope: process of formalizing

acceptance of the completed project
deliverables

Inputs

Output

Project
management plan

Accepted deliverables

Requirements
documentation

Project doc update

Requirements
traceability matrix
Validated
deliverables

Change request

Control scope: process of monitoring the

status of project and product scope and
managing changes to the scope baseline

Output
Inputs

Project
management plan

Work performance
measurements

Work performance
documentation

Change request

Requirements
documentation
Requirement
traceability matrix
Organizational
process assets

Organizational process
assets updates
Project management
plan updates
Project doc updates

Control schedules: monitoring the status of

projects to update project progress and managing
changes to the schedule baseline

Inputs

Output

Project
management plan

Work performance
measurements

Project schedule

Change request

Work performance
information

Organizational process
assets update

Organizational
process assets

Project management
update
Project doc update

Control Costs: process of monitoring the

status of project to update the project
budget and managing the changes to the
cost baseline

Output
Input

Project
management plan

Work performance
measurements

Project funding
information

Budget forecast

Work performance
information
Organizational
process assets

Organizational process
assets update
Change request
Project management
plan update
Project doc update

Perform quality control: process of monitoring and

recording the results of executing the quality
activities to asses performance and recommend
necessary changes

Inputs

Output

Project management
plan

Quality control
measurements

Quality metrics

Validated changes

Quality checklist

Validated deliverables

Work performance
measurements

Organizational process
assets updates

Approved change
requests
Deliverables
Organizational process
assets

Change request
Project management
plan update
Project doc update

Report performance: processes of collecting and

disturbing performance information including
status reports, progress measurements and
forecasts
Inputs
Outputs
Project management
plan
Work performance
information
Work performance
measurements
Budget forecast
Organisational assets

Performance reports
Organisational assets
update
Change request

Monitor and Control risk: process of implementing risk

response plans, tracking identified risks, monitoring
residual risks, identifying new risks and evaluating risk
processes effectiveness through out the project
Inputs

Outputs

Risk register

Risk register updates

Project management
plan

Organisational assets
update

Work performance
information

Change request

Performance reports

Project management
plan updates
Project doc updates

Administer
procurement:
process
of
managing
procurement
relationship,
monitoring
contract
performance, making changes and corrections as
needed
Inputs
Procurement doc
Project management plan
Work performance
information
Performance reports
Contracts
Approved change
requests

Outputs
Procurement
documentation
Organisational process
assets update
Change request
Project management
plan updates

Closing Process Group

Consists of those processes performed to finalize all
activities across all project management groups to
formally complete the project, phase or contractual
obligations
At project or phase closure the following may occur:
Obtain acceptance from the customer or sponsor
Conduct post-project or phase-end review
Record impact of tailoring to any process
Document lessons learned
Apply appropriate updates to organisation process assets
Archive all project doc
Close out procurement s

Close project or phase: process of finalising all activities

across all of the management process groups to
formally complete the project or phase
Inputs
Project management
plan
Procurement
documentation

Outputs
Closed procurements
Organisational process
assets update

Close Procurements: process of completing

each project procurement
Inputs

Outputs

Project management
plan

Final product, serivces

or result transition

Acceped deliverables

Organisational process
assets update

Organisational process
assets