CHAPTER THREE (3)

WORD PROCESSING

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Learning Objectives
After

completing this chapter you will be able to:-

Introduce basic functions, process and types of word

processors
Describe basic skills on
Selecting certain techniques for creating, editing, formatting
documents.
Creating and customizing tables
Working with graphics

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Chapter Outline
Introduction
Basic

functions, process and types of word

processor
Comparison of word processor
Word 2007: Basic understanding
Word 2007: Formatting
Word 2007: Using Table
Word 2007: Working with Graphics
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Introduction
Word

processing is the creation of documents

using a word processor.
It can also refer to advanced shorthand
techniques, sometimes used in specialized
contexts with a specially modified typewriter.

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Word processor
A word

processor (more formally known as

document preparation system) is a computer
application used for the production (including
composition, editing, formatting, and possibly
printing) of any sort of printable material.
It may also refer to a type of stand-alone office
machine, combining the keyboard text-entry and
printing functions of an electric typewriter with a
dedicated processor for the editing of text.
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Basic functions & process of WP

Word Processor - the tools for producing (composing),

editing, formatting, saving and possibly printing of any sort
of material (texts, graphics, tables).
The earliest WP basic functions of manipulating text.
Recently page layout and graphics facilities
Now more demand ready-made style sheets, fontmanipulation, and one-click boxes and icons.
Modern word-processors are now take advantage of a
graphical user interface providing some form of
WYSIWYG editing which including a combination of textprocessors and page-layout packages.

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Advantage of using Word Processor

1. Offer the chance to
generate text
revise text

in ways which were inconceivable before.

2. Makes writing more of a pleasure

3. Saves time
4. Increases output
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TYPES OF WORD PROCESSOR

The big four

Corel
Lotus
Microsoft
AppleWorks

PC-based uses Corel WordPerfect, Lotus Ami Pro (or the

newer Word Pro), or Microsoft Word for Windows

Mac Apple Works WP

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Comparison of word processors (general)

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Comparison of word processors

(characteristics)

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Comparison of word processors

(operating system compatibilty)

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Comparison of word processors (Export

or Save capabilities)

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File formats

Portable Document Format (PDF) is an open standard for document exchange. The file format
created by Adobe Systems in 1993 is used for representing two-dimensional documents in a
manner independent of the application software, hardware, and operating system
LaTeX is a document markup language and document preparation system for the TeX
typesetting program.
The Open Document Format for Office Applications (also known as OpenDocument or ODF)
is an XML-based file format for representing electronic documents such as spreadsheets,
charts, presentations and word processing documents.
The Rich Text Format (often abbreviated RTF) is a proprietary document file format with
published specification developed by Microsoft Corporation in 1987 for Microsoft products
and for cross-platform document interchange.
Office Open XML (also informally known as OOXML or OpenXML) is a zipped, XMLbased file format developed by Microsoft[2] for representing spreadsheets, charts,
presentations and word processing documents.
Uniform Office Format sometimes called as Unified Office Format (UOF) is a Chinese
developed open standard for 'office' applications. It includes word processing, presentation,
and spreadsheet modules, and is made up of GUI, API, and format specifications.

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Microsoft Word

Microsoft Word is a word processor designed by Microsoft.

It was first released in 1983 under the name Multi-Tool Word
for Xenix systems.
Subsequent versions were later written for several other
platforms including IBM PCs running DOS (1983), the Apple
Macintosh (1984), the AT&T Unix PC (1985), Atari ST
(1986), SCO UNIX, OS/2, and Microsoft Windows (1989).
It is a component of the Microsoft Office system.
Word allows you to efficiently produce documents for
business or personal use such as newsletters, reports, letters
and essays.

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14

Microsoft Word 2007:

Basic Understanding

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Word Introduction Module

Open your browser and go to this address:
http://www.msoffice-tutorial-training.com/microsoftword-2007.html
You need to cover topic:
Getting Started
Starting to use the Microsoft Word 2007
Knowing The Word 2007 Screen Elements...
New to Word 2007 Ribbon? Let's see here...
The Proper Way to Save Your Documents and
Different Between Save and Save As Features
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Basic Understanding

To start Microsoft Word 2007 from the Start Menu

Click on the Start button, point to All Programs then click on Microsoft Office and click
on Microsoft Office Word 2007 again.
The first screen that you will see a new blank page document. The default name is
Document1.
When you first start Word, this environment consists of the following elements:
When you click the Office Button, Commands related to managing Word and Word
documents are gathered together on this menu.
The Title bar displays the name of the active document. At the right end of the title bar are
the three familiar buttons - Minimize, Restore and Close buttons.
Below the title bar is the Ribbon, which makes all the capabilities of Word available in a
single area so that you can work efficiently with the program. You can find more
descriptions about the Word 2007 ribbon.
Across the bottom of the program window, the Status bar gives you information about the
current document.
At the right end of the status bar is the View toolbar, which provides tools for adjusting the
view of document content.

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Parts of the Word Window

Office button

Ribbon

Title bar
Group

Home tab
Quick access
toolbar

Vertical Scroll bar

Horizontal
ruler

Vertical
ruler

Zoom slider
Status bar
View buttons
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An Overview of Word

Document
Minimize, Restore,
Close

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Screen elements of Word 2007

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Elements of Word 2007

The Word 2007 window has many features to aid you in

creating and editing documents. Following are the
description of some important elements:

Office button
Quick Access Toolbar
Title bar
Minimize button
Maximize/Restore button
Close (Quit) button
Ribbon
View buttons
Status bar

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Office Button / File Menu

Office Button
Provides access to many
commands
Opens the Office menu, from
which you can open, save,
print, and start new
presentations.
Notice the underlined letters
With the Ctrl key,
function as keyboard
shortcuts
Helpful to many users

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Quick Access Toolbar

A small toolbar next to the

Office button contains
shortcuts for some of the
most common commands.
Example:
Save (Ctrl+S)
Undo typing (Ctrl+Z)
Repeat typing (Ctrl+Y)

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Title bar

Identifies the Word program

running and the name of the
active presentation.
Default name is Document1.

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Minimize / Restore / Close

button

Minimize Shrinks the application window to a bar on the taskbar;

you click its button on the taskbar to reopen it.
Maximize/Restore button: If the window is maximized (full screen),
click will changes it to windowed (not full screen) and vice versa.
Close (Quit) button: Closes the application.

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Ribbon

The Word 2007 Ribbon is a bar across the top of the window that contains tabbed
pages of commands and icons/buttons.
Functions as a combination of menu bar and toolbar, offering tabbed "pages" of
buttons, lists, and commands.
The ribbon is designed to help you quickly find the commands that you need to
complete a task.

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Ribbon (cont)

The ribbon is divided into eight tabs by default, and each tab is a selection
of groups that show related items together. Command buttons in each
group carry out a command or display a menu of commands.
As you can see, similar commands are grouped together making the ribbon
very task oriented. The more popular commands are available directly on
each tab; you can directly access the command by clicking on the
command icons/buttons.
Here are the elements in a Word 2007 ribbon:
Ribbon: The whole bar, including all of the tabs.
Tab: A tabbed page of the Ribbon such as Home, Insert, Page Layout, References,
mailings, Review, View, Add-Ins. Every tab contains several groups and every group
has it own command icons.
Group: A section of a tab. For example, the Home tab has the following groups:
Clipboard, Font, Paragraph, Styles, and Editing.
Dialog box launcher: A small icon in the bottom-right corner of a group, from which you
can open a dialog box related to that group.
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Minimize & Restore Ribbon

To minimize the Ribbon, Click Customize

Quick Access Toolbar.
From the drop-down menu, click
Minimize the Ribbon.
To use the Ribbon while it is minimized,
click the tab you want to use, and then
click the option or command you want to
use.
To restore the minimized Ribbon, Click
Customize Quick Access Toolbar.
From the drop-down menu, click the
Minimize the Ribbon again.
Keyboard shortcut: To minimize or restore
the Ribbon, press Ctrl + F1.
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View buttons & Status bar

View buttons: Allow you to see the active Word window/page in different views.

Print Layout
Full screen reading
Web layout
Outline
Draft

Status bar: Reports information about the presentation and provides shortcuts for changing the
view and the zoom.

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Save the document

The first time you save a document, whether you click on Office
Button - Save OR Office Button - Save As or Save button on
quick access toolbar or using the keyboard shortcut (Ctrl+S), you
will bring to a Save As dialog box.
From this dialog box, you have to specify where you want to save
it - that is, the disk drive and the folder or subfolder in which you
want it saved as well as the file name.
Subsequently, if you save the file you just need to go to Office
Button Save, or Save button on quick access toolbar or using
the keyboard shortcut (Ctrl+S) and the file will be saved.
If you wish to save the same file to other location or give a new
file name, then you need to use the Office Button - Save As
command.

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Save the document 1 Time

st

To save a document for the first time, from the Office

Button, click Save As.
From the Save As dialog box displayed, click the icon on
the left (under the Favorite Links section) and browse to
the location that you want the file to be saved.
If you want to save your new document in a folder that
already exists in the major area, double-click that folder
to open it.
If you want to store your new document in a new folder,
click the New Folder icon in the toolbar, type the name of
the new folder, and click OK. The new folder will open.
When you have the folder(s) open in which you want to
save the document, enter the name of the document in the
File name: box, and then click Save button.
Note: If you would like the document to be open in the
previous versions of Word, in the Save as type: dropdown menu, select Word 97 - 2003 Document (*.doc).

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To save a document subsequently

From the Office Button, click Save, OR
Click the Save icon on the Quick Access
Toolbar, OR
Press CTRL+S.

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To save a document automatically

From the Office Button, click

Word Options.
From the Word Options dialog
box displayed, and click the Save
option on the left.
Under the Save documents
section, click the Save
AutoRecover infomation every
check box.
In the minutes box, use the
arrows to select a time or type a
time for how often Word is to
save your document.
Click OK to close the dialog box.
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Microsoft Word 2007:

Formatting

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Word Introduction Module

Word 2007 Formatting
What is and How to Use Drop Caps ?
How to Add Shading to Draw Reader's Attention?
Quick Steps to Add Borders to Your Word Documents
Discover What you Can do with Word Styles?
Adjust the Horizontal Size of Characters in your
Document

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Word Introduction Module

Word 2007 Formatting
How to Insert and Prevent certain types of Page Breaks?
Using the Word 2007 Themes To Make Your Documents
Look More Professional?
How to Create, Modify or Attach a Template in Your Word
2007 Documents
Add, Edit or Delete Headers and Footers in Your
Documents

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Word Drop Caps

A drop cap is the first letter of a report,

article, chapter, or story that appears in a
larger than normal and more interesting
font than the other characters. So it
occupies several lines of the paragraph.
Drop caps can be used to add style to a
document and draw attention to something
in the document. Maybe you are not
aware that you seems the drop cap before,
just you don't know that it's a drop cap.
There are basically two styles of drop
caps
dropped style
in margin style
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To add a drop caps to your

document

Type your paragraph as you normally

would.
Select the first character of the first word
at the start of your paragraph.
Click the Insert tab of the Ribbon.
In the Text group, click Drop Cap then
click on Drop Cap Options.
From the Drop Cap dialog box displayed,
in the Position section, you can choose
either Dropped or In margin option.
Change any other options to format your
drop cap.
Click on OK.
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Add Shading to Highlight Text

Shade the entire paragraph of your text document in a

different color, can grab reader's attention.
To add shading to a paragraph, position the insertion
point in the paragraph that you want to shade.
Click the Home tab from the Ribbon.
In the Paragraph group, click the down-arrow to the
right of the Shading tool.
From the shading color palette displayed, select any one
of the theme colors of the palette. There are ten colors,
and each option under the colors represents a different
percentage of shading for that color.
To remove shading from a paragraph, Position the
insertion point in the paragraph with shading applied.
Click the Home tab from the Ribbon.
In the Paragraph group, click the down-arrow to the
right of the Shading tool.
From the shading color palette displayed, select No
Color. Then, the paragraph shading will be removed.
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Word 2007 borders and shading

Allow you to separate and

call attention to the selected
text.
To add Word 2007 borders
and shading to text, Select the
text for which you want to
have a border or shading.
From the Home tab, in the
Paragraph group, click the
Borders down arrow, and
then select the type of border
you want to apply.

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To add paragraph borders

Place the mouse cursor on the paragraph that you

wish to add the borders.
From the Home tab, in the Paragraph group, click
the Borders down arrow, and then select Borders and
Shading.
From the Borders and Shading dialog box displayed,
click the Borders tab.
Do the changes by selecting the type of box (click
Custom for less than four sides), the line style, color,
and width you want.
If you want less than four sides and are working with
paragraphs, click the sides you want in the Preview
area.
Click the Options button to set the distance the
border is away from the text.
From the Border and Shading Options dialog box
displayed, set the distance for top, bottom, left and
right.
Click OK to close the Border and Shading Options
dialog box.
Click OK.

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To add page borders

From the Home tab, in the Paragraph group,

click the Borders down arrow, and then
select Borders and Shading.
From the Borders and Shading dialog box
displayed, click the Page Border tab.
Do the changes by selecting the type of box
(click Custom for less than four sides), the
line style, color, width and art that you like
to use for the border.
If you want less than four sides, click the
sides you want in the Preview area.
Click the Options button to set the distance
the border is away from either the edge of
the page or the text.
From the Border and Shading Options
dialog box displayed, set the distance for
top, bottom, left and right.
Click OK to close the Border and Shading
Options dialog box.
Click OK.
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To add shading

Select (highlight) the text for which

you want to have shading.
From the Home tab, in the
Paragraph group, click the Borders
down arrow, and then select
Borders and Shading.
From the Borders and Shading
dialog box displayed, click the
Shading tab.
You can select a color of shading.
If desired, select a pattern, and
choose whether to apply it to the
entire page, paragraph, or just to
the selected text.
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To create horizontal lines as you type

Press ENTER to create a new

paragraph.
Type --- (three hyphens) and press
ENTER. A single, light horizontal
line will be created between the
left and right margins.
Type = = = (three equal signs) and
press ENTER. A double horizontal
line will be created between the
left and right margins.
Type _ _ _ (three underscores) and
press ENTER. A single, heavy
horizontal line will be created
between the left and right margins.

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Word 2007 Style

A style is a set of formatting instructions. In another term, it is a way to give a name to a

group of formatting attributes such as font formatting (color, size, etc), paragraph
formatting (alignment, spacing, etc).
Microsoft Word 2007 allows you to create your own Word styles and also come with a
number of built-in styles. Among the most important built-in styles are the standard
heading styles: Heading 1, Heading 2, Heading 3, etc.
For example, you might use Title Heading for chapter titles, Heading 1 for section
headings, Heading 2 for the sub-headings, etc.
Once you have defined a style, you can quickly and easily format text simply by applying
the style without the need to apply text formatting individually. Styles can save a lot of
time and help insure consistency in your documents.
With the headings styles, Word can automatically create a table of contents (TOC), and you
also can use headings to define cross-references. Here we show you how to use styles to
create a TOC later.
These styles are on the Home tab, in the Styles group.
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To apply the Style

Place the cursor in the chapter title or

heading in your document.
In the Styles group, click on a suitable
heading such as Title for the highest
level, Heading 1 for the next level, etc.
To see more styles, click the More icon
in the Styles group and you can choose
any intended style.
Note: For each chapter title and heading,
you need to apply the style.
The heading styles and the TOC work
together as Word designate Heading 1
titles to the highest level in the TOC;
Heading 2 corresponds to the next
highest level; and Heading 3 is the
following level.
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Adjusting the Width of Characters in Word

2007 Document

The tool is available in the Font dialog box Character

Spacing tab.
To change the horizontal size / width of characters
Select the characters you want to adjust the widths.
Display the Font dialog box by pressing Ctrl + D.
From the Font dialog box displayed, click on the
Character Spacing tab.
Use the Scale: drop-down menu to specify the
scaling you want applied to the characters. You can
select from a pre-defined scale, or enter any value
between 1% and 600%.
Click on OK.
If you find you have a need to scale quite a few
selections in your documents, you can add a scaling
tool to the Quick Access Toolbar (QAT). With the
Character Scaling tool in place, you can easily
change the scaling of any selected text at any time.
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To add a scaling tool to the Quick Access

Toolbar

Click the Office button and then click

Word Options. Word displays the Word
Options dialog box.
At the left side of the dialog box, click
the Customize option.
Using the Choose Commands From
drop-down list, choose All Commands.
Scroll through the list of commands until
you find the Character Scaling
command.
Select the command by clicking it once.
Click the Add button. The command now
appears at the right side of the dialog
box.
Click the OK button. The command now
appears on the Quick Access toolbar.
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Word 2007 Page Break

Page breaks force the following text, table or image to appear on

the next page. So, there are few things you need to take care when
using a page break, such as:
prevent a page break in the middle of a paragraph
prevent a page break between paragraphs
specify a page break before a paragraph
You can insert a page break anywhere in your document, or you
can specify where Microsoft Word positions automatic page
breaks.
There are a two ways of inserting page breaks into your Microsoft
Word 2007 documents:
Click where you want to start a new page.
On the Insert tab, in the Pages group, click Page Break.
Alternatively, you can press Ctrl + Enter to insert a page break.
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To prevent page breaks between

paragraphs

Select the paragraphs that you want

to keep together on a single page.
On the Page Layout tab, click the
Paragraph Dialog Box Launcher,
and then click the Line and Page
Breaks tab.
Under the Pagination section, select
the Keep with next check box.
Click OK.
Then, apply the page break.
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To prevent page breaks in the middle of

a paragraph

Select the paragraph that you want to

prevent from breaking onto two
pages.
On the Page Layout tab, click the
Paragraph Dialog Box Launcher, and
then click the Line and Page Breaks
tab.
Under the Pagination section, select
the Keep lines together check box.
Click OK.
Then, apply the page break.
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To specify a page break before a

paragraph

Click the paragraph that you want to

follow the page break.
On the Page Layout tab, click the
Paragraph Dialog Box Launcher, and
then click the Line and Page Breaks
tab.
Under the Pagination section, select
the Page break before check box.
Click OK.
Then, apply the page break.
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Word 2007 Themes

Word 2007 themes are used to apply certain decorative styles to your
document, giving it a professionally formatted look and appeal. So, the
document themes can make a document look more professional.
A theme in Word 2007 consists of three elements:
Colors: Each theme consists of a set of four colors for text and background, six
colors for accents, and two colors for hyperlinks. You can change any single color
element or all of them.
Fonts: Two fonts are chosen as part of the theme - one for the heading font use for
headings and a second for the body font used for general text entry. The default
fonts used in Word for a new document are Calibri for body text and Cambria for
headings.
Design effects: These effects are applied to any graphics, pictures, charts or design
elements in your document. The effects can include lines (borders), fills, and effects
such as 3D, shading, gradation, drop-shadows, and other design subtleties.
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To apply/assign a theme to the

document

On the Page Layout tab, in the Themes

group, click Theme icon to display a
gallery of themes.
Click the theme you want, and it will be
applied to the current document.

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To change the color of a theme

Open your document that you wish to

change the theme color.
On the Page Layout tab, in the Themes
group, click the Colors icon. The dropdown menu of color combinations will be
displayed.
Point at the rows of color combinations to
see which ones appeal to you.
When you find the one you want, click it.

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To change the Word 2007

themes fonts

Open your document that you wish to change the

theme fonts.
On the Page Layout tab, in the Themes group,
click the Fonts icon. The drop-down list displays
various theme fonts. The current theme font
combination is highlighted.
Point to each font combination to see how the
fonts will appear in your document.
Click the font name combination you decide upon.
When you click a font name combination, the
fonts will replace both the body and heading fonts
in your document on one or selected pages.

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To create a new theme font set

On the Page Layout tab, in the Themes group, click Fonts icon.
Click Create New Theme Fonts at the bottom of the drop-down list.
From the Create New Theme Fonts dialog box, click either or both the
Heading font: and Body font: down arrows to select a new font combination.
Type a new name for the font combination you've selected in the Name: text
box, and click the Save button.

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To change the theme graphic effects

On the Page Layout tab, in the Themes group, click Effects

icon. The drop-down list displays a gallery of effects
combinations. The current effects combination is highlighted.
Point to each combination to see how the effects will appear in
your document, assuming you have a graphic or chart inserted
on the document page.
Click the effects combination you want.

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To create a custom Word 2007 themes

On the Page Layout tab, in the Themes

group, click Colors icon.
At the bottom of the menu of colors,
click the Create New Theme Colors
link.
From the Create New Theme Colors
dialog box displayed, select a color for
one of the color groups, click the
text/background/accent/ down-arrow
and click the color you want to test.
Go through each set of colors that you
want to change.
When you find a group of colors that
you like, type a name in the Name: text
box, and click the Save button.
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Word 2007 template

A Word 2007 template is a file that stores collection of

styles, associated formatting and design features, and
colors used to determine the overall appearance of a
document.
Templates are used to create new document or to
change the look of existing ones.
Word 2007 comes with several installed templates that
you can use to create letters, faxes, memos, and more.
You can get more templates from the Microsoft
website or you can create your own templates.

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To create a template

With Word open, click the Office Button,

and click New. The New Document dialog
box displayed.
Under Templates, click Blank and recent to
display a blank document template and the
templates that you most recently used.
Click the Blank document thumbnail.
Click Create button. A new document
opens.
Build the template by adding needed text,
formatting, and other stuff.
Save the template by choosing the Office
Button, then Save As command and click
the Word Template.
From the Save As dialog box displayed,
type a name for the template.
Click the Save button. Close the template.
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To modify the created Word 2007

template

Open the existing template that you already created.

Make your changes to the template file.
Use the Save As command to either overwrite the
existing template or save the document as a new
template.

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To use the preinstalled template

Click the Office Button, click New.
From the New Document dialog box displayed, click Installed Templates under the
Templates section.
Use the scroll bar to scroll through and select a suitable template, click the Create button.

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To attach a Word 2007 template to a

document

Open the document that needs a

new template attached.
From the Office Button, click
the Word Options button.
From the Word Options dialog
box displayed, click Add-Ins
from the left side of the dialog
box.
On the right side of the dialog
box, near the bottom, choose
Templates from the Manage:
drop-down list.
Click the Go button.
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To attach a Word 2007 template to a

document (cont)

From the Templates and Add-ins dialog box

displayed, you should see which template is
currently attached to the document, such as
Normal.
Click the Attach button.
From the Attach Template dialog box displayed,
select the template you want to attach and click the
Open button. The template is now attached.
Optionally, if you check the Automatically update
document styles option, your current styles are
changed to reflect those of the new template.
Click OK.
Note: You can also use these steps to unattach a
template. Do that by selecting NORMAL.DOTM
as the template to attach using the steps above.
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Word 2007 Header and Footer Feature

Word 2007 header and footer are parts of a document that

contain information such as page numbers, dates, the document
title, and so on.
The header appears at the top of every page, and the footer
appears at the bottom of every page. The good thing about
creating your document header or footer is that you just need to
create it once and it will appear on every page of the entire
document.
The following shows the icons available on the Header and
Footer Tools - Design tab.

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To create/edit Word 2007 Header and

Footer

To create Header or Footer

Open the document to which you want to add a header or footer.

On the Insert tab, in the Header & Footer group, click Header or Footer.
The header or footer area will be displayed along with the special contextual Header & Footer Tools Design tab.
You also can do this by double-clicking in the top area of the document where a header located.
Type the text you want displayed in the header.
To switch between the header and footer, click the Go To Header or Go To Footer icons in the Navigation group.
To insert a page number, click Page Number in the Header & Footer group.
To insert a date or time click Date & Time in the Insert group.
When finished, double-click in the document area or click the Close Header And Footer button in the Close group.

To edit Word 2007 Header and Footer

Open the document to which you want to add a header or footer.

Double-click the header or footer area, to make it visible. Edit the header or footer as necessary.
When finished, double-click in the document area or click the Close Header And Footer button in the Close group.

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To delete Header and Footer

Open the document to which you

want to add a header or footer.
Double-click the header or footer
area, to make it visible.
Delete the header or footer text or
graphics, and press the keyboard
Delete button.
Alternatively, you also can click
Header or Footer in the Header &
Footer group, and click Remove
Header or Remove Footer
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Microsoft Word 2007:

Using Tables

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Word Introduction Module

Table: Creating & Customizing
The Three Easy Methods to Create a Table
How to Create a Table that has Specific
Column Widths?
Deleting Column, Row or Entire Table in
Word 2007
Creating Table of Contents in Word 2007

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How to Insert a Table into the Word

2007 Document

There are three ways to insert a table in Word 2007

document:
1) Clicking the Table button creates a table with the number of
columns and rows you select from the grid, with all the cells of
equal size.
2) You can use the Insert Table dialog box, where you can specify the
number of rows and columns as well as their sizes.
3) You can also create a table by drawing cells the size you want.

When table was created, you can then enter text, numbers,
and graphics into the table's cells, which are the boxes at
the intersections of a row and a column.

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To Insert a Table (method 1)

Click the Insert tab of the Ribbon.

In the Table group, click the Table
icon. Word displays a drop-down
list.
Drag the intended table columns
and rows from the table grid. For
example, 5 X 5 tables. The table
will automatically insert into the
document.

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To Insert a Table (method 2)

Click the Insert tab of the Ribbon.

In the Table group, click the Table
icon.
From the drop-down list displayed,
click the Insert Table command.
From the Insert Table dialog box
displayed, in the Table size section,
specify the Number of columns and
Number of rows of the table.
Click OK.

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To Draw a Table

Click the Insert tab of the Ribbon.

In the Table group, click the Table icon. Word
displays a drop-down list.
Click on Draw Table from the list of options. Word
changes to Print Layout view (if you are not already
in that view) and changes the mouse pointer so it
looks like a pencil.
Use the mouse pointer to define the outside borders
of your table, much as you would draw in a drawing
program.
Use the pencil to draw the columns and rows into the
table.
Press Esc when you are done.

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How to Create Table in Word 2007 That

Has Specific Column Widths?

Create table in Word 2007 is not difficult, no matter how

many columns or rows. But getting your column widths "as
you wish" can be challenging task.
For instance, what if you want a ten-column table with the
first two columns a certain width, and the rest of the
columns sharing the remaining horizontal space?
Here's an easy way to define that table setup. All you need
to do is set the wider columns, and then use the Split Cells
option to create the rest. Here's you an easy way to get the
desired result.

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To create table in Word 2007 with

specific column widths

Create a one-row, three-column table. This one-row

table should fill the whole width of your document,
from margin to margin.
Use the mouse to adjust the width of the first two
columns, making the column widths as wide as you
need.
Place the insertion point in the third column of the table.
From the Table Tools Layout tab, in the Merge group,
click the Split Cells icon.
From the Split Cells dialog box displayed, in the
Number of columns control box, specify that you want
the cell split into 8 columns.
Click OK.
Your row is now just as you wanted. To create more
rows just like it, select the row and then choose to insert
additional rows above the selected row. After you insert
the first row, just press F4 repeatedly until you have
created the number of desired rows.
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Delete a Table: How to Delete Column,

Row or Entire Table?

Well, after you create a table, you can type text or numbers
into cells and press the Tab key to move the insertion point
from cell to cell. Pressing Tab when the insertion point is in
the last cell in the last row adds a new row to the bottom of the
table.
In addition to the Tab key, you can use the Arrow keys (up,
down, left and right) to position the insertion point, or you can
simply click any cell.
If you know how to create/draw a table, you also must know
how to delete a table, or even delete a table columns or rows.
Actually there is various ways to delete column/row of a table,
but here we show you one of the easiest ways to perform that.
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To delete a column in a table

Move your mouse pointer to the top of the table column that you
wish to delete until you see a small arrow pointing downward and
click once. The entire column is highlighted.
Right-click on the highlighted column and click on Delete Columns.

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To delete a row in a table

Move your mouse pointer to the left of the table row that you wish
to delete until you see an arrow pointing inward and click once. The
entire row is highlighted.
Right-click on the highlighted row and click on Delete Rows.

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To delete the entire table

Highlight the entire table that you wish to delete.
On the Table Tools Layout tab, in the Rows & Columns group, click
on Delete icon and click the Delete Table option.

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Word 2007 Table of Contents

A table of contents (TOC) is very useful for a long document. For

example, you can use TOC to quickly browse through what are the
contents of a long document.
Adding a TOC to your document is simple if you have included styles
(either build-in style such as Heading 1, Heading 2, etc or custom styles)
Many people try to create a table of contents manually, without using the
built-in process in Microsoft Word. It's not easy and the spacing never
comes out quite right, does it?
This tutorial demonstrates how to create a TOC. There are two steps you
take to create a TOC:
1. Prepare your document by assigning heading styles that you want to appear in the TOC.
2. Apply those headings into the TOC.

After the heading styles are applied, it's time to collect them all together
in the TOC. This is where Word does the work for you.
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To create a Table of Contents

Position the insertion point where you want the TOC to

appear, usually at the beginning of the document.
Click the References tab of the ribbon.
From the Table of Contents group, click Table of Contents
icon. Word displays a drop-down list of TOC options.
Click either Automatic Table 1 or Automatic Table 2,
whichever TOC looks best to you in the instant preview.

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To modify a Word 2007 Table of

Contents

Position the insertion point where

you want the TOC inserted.
Click the References tab of the
ribbon.
From the Table of Contents group,
click Table of Contents icon. Word
displays a drop-down list of TOC
options.
Click Insert Table of Contents. Word
displays the Table of Contents tab of
the Table of Contents dialog box.
In the Table of Contents dialog box,
make sure that the Formats dropdown list is set to From Template.
Click Modify button.
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To modify a Word 2007 Table of

Contents (cont)

From the Style dialog box

displayed, click TOC 1 to
select the highest level, or
Level 1, in the TOC, and
then click Modify.

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To modify a Word 2007 Table of

Contents (cont)

From the Modify Style

dialog box displayed,
change the necessary
options in the Formatting
section (i.e. use the Font
color box to change the
color to blue).

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To modify a Word 2007 Table of

Contents (cont)

No table of contents entries found.Click on OK to close the Modify Style

dialog box.
Click on OK again to close the Style dialog box.
Look in the Print Preview area of the Table of Contents dialog box and you
will see that TOC 1 (or Level1) is now blue.
After you click the final OK, a message appears asking if you want to
replace the TOC.
Click OK.
Note: If you want to change TOC 2 (Level 2) or TOC 3 (Level 3) to be blue
also, you would do the same procedure selecting TOC 2 or TOC 3 in the
Style dialog box before proceeding to the Modify Style dialog box.
The TOC is automatically updated whenever you open the document; but it's
a good idea to also update it whenever you add more titles or headings in
your document or when you add more content that may affect the page
numbers that appear in the TOC.
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To update Word 2007 Table of Contents

Click the References tab of the ribbon.

From the Table of Contents group, click the Update Table icon.
From the Update Table of Contents dialog box displayed, you have two options to
choose:
Update page numbers only: If you've added body text but no new headings (this
option is faster).
Update entire table: If you have added or changed a chapter title or heading.
Note: Avoid editing entries in the TOC itself; if you ever update the TOC you will
lose those changes. To change text that appears in the TOC, be sure to edit this text
in the body of the document and then click Update Table to compile the changes.

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Microsoft Word 2007:

Using Graphics

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Word Introduction Module

Working with Graphics
How to Add, Crop, Change Pictures File Size and
Wrap Picture with Text in Your Word Documents?
Discover the Proper Steps to Add and Organize Clip
Arts in Your Word 2007 Documents
Manipulating WordArt Effects to the Text in Your
Documents

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Word 2007 Picture Manipulations

The Word 2007 picture tool enables you to place the picture
that you like in the document. The picture can be the existing
in your computer, from the digital camera that you snap, or
download online.
Once the picture inserted in your document, it can be
manipulated in a number of ways such as resize it, and move
them into the exact positions that you want, wrap a picture
with text, and so on.
This tutorial will guide you on how to insert a picture to your
document and some basic manipulations.

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To add a picture to your Word 2007

document

Place your insertion point in the document

where you want to place the picture.
From the Insert tab, in the Illustrations
group, click the Picture icon.
From the Insert Picture dialog box
displayed, browse to the location where
the picture you want to insert, and select it.
Click Insert button. The picture is inserted
in the document.
From the Picture Tools Format tab, you
can adjust custom settings, such as
adjusting brightness and contrast or
choosing to display the image with various
borders and effects.
Note: If the Picture Tools Format tab is not
showing, click the picture to select it.

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To crop a Word 2007 picture

Open and select the picture you want to crop.

From the Picture Tools Format tab, in the Size group, click the
Crop icon.
The picture redisplays with eight sizing handles on the corners
and sides, and the mouse pointer becomes a cropping icon
when outside the picture.
Place the mouse over one of the eight sizing handles, and drag
the tool so that the area of the picture is cut away (cropped).
Press Esc or click outside of the image to turn off the Crop
tool.
Note: If the Picture Tools Format tab is not showing, click the
picture to select it.
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To change a Word 2007 picture file size

Open and select the pictures whose file size you want to reduce.
From the Picture Tools Format tab, in the Adjust group, click the
Compress Pictures icon.
From the Compress Pictures dialog box displayed, under the
Apply to section, choose Selected pictures if that is what you
want (versus applying it to all the pictures in the document).
Under the Change resolution section, choose whether the target
output should be printing the document, viewing it on the
web/screen, or no change. The resolution of the resulting image
is shown in dots per inch (dpi). The greater the dpi, the higher the
resolution.
Under the Options section, choose whether to compress pictures
and/ or whether to delete cropped areas of pictures.
Once finish, click OK to close the Compress Pictures dialog box.

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To wrap a Word 2007 picture with text

Place a picture in a document, and drag a

picture to any location on a page even if
other content shifts on the page.
Click the picture to select it.
From the Picture Tools Format tab, in the
Arrange group, click the Position icon.
Under the With Text Wrapping section,
choose and click on any wrapping style,
except In Line With Text.
The picture is reposition to the selected
location. You can now freely drag the
picture to anywhere in the document.

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Working with Clip Art in Word 2007

First of all, what is a clip art? Clip art is a collection of images

(art and pictures), that you're free to use in your documents.
In most cases, adding clip art to your document is the same as
inserting a picture, although you're using images from a clip
art library rather than graphics files on your hard drive.
The following will show you how you can easily insert a clip
art to your document. Also, you can arrange those clip arts
properly using the Microsoft Clip Organizer.
This tool can easily rearrange the collections of clip art
images, pictures, sounds, and movie clips conveniently
available regardless of where they are actually stored.
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To add a clip art in Word 2007 document

Place your insertion point in the paragraph or table where you want to insert
the clip art.
From the Insert tab, in the Illustrations group, click the Clip Art icon. The
Clip Art task pane opens in the right-hand side of the window.
In the Search for: text box, type a keyword that related to the clip art that you
want to find. For example, type tiger in the box.
Click the Search in: down arrow, and refine your search to specific
collections. You can check the Everywhere box.
Note: The Web Collections allow you to search thousands of clips available
at Microsoft Office Online site (You need to have an Internet connection for
this).
Click the Results should be: down arrow, and clear all file types other than
clip art.
Click Go button. In a few moments, thumbnails of the search results will
appear.
Click the thumbnail to insert it in your document.
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To organize clip art in Word 2007

From the Insert tab, in the Illustrations group, click

the Clip Art icon.
From the Clip Art task pane displayed, and at the
bottom of the pane, click the Organize clips link.
From the Favorites - Microsoft Clip Organizer
window displayed, in the Collection List, under
My Collections, click Favorites.
On the window's File menu, point to Add Clips to
Organizer, and then click On My Own option.
From the Favorites - Add Clips to Organizer dialog
box displayed, navigate to the folder where the file
you want to add to the Favorites collection is
stored, click the file name, and then click Add
button.
To place images in a different collection, click Add
To button in the Add to Clips Organizer dialog
box. Then from the Import to Collection dialog box
displayed, select the collection, and click OK.
(Click the New button to create a new collection.)
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To organize clip art in Word 2007

(cont)

Point to the thumbnail of the

file you just added, click the
arrow that appears, and
then click Edit Keywords.

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To organize clip art in Word 2007

(cont)

From the Keywords dialog

box displayed, in the Keyword
box, type the word or words
that you want to describe the
file, and then click Add button.
The keyword is added to the
Keywords for Current Clip list.
Click OK to close the Edit
Keywords dialog box, and
then close the Microsoft Clip
Organizer window.
You can now search for the
file by that keyword in the Clip
Art task pane.
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Word 2007 Wordart

Word 2007 Wordart feature can make display text more

prominent and eye-catching.
It allows you to use special effects such as bending,
twisting and rotating text in your documents.
You can apply different styles of WordArt effects to the
text and resized it to fit your needs. The following steps
how to create and applying the effects, edit, move as
well as how to resize it.

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To apply a Word 2007 Wordart effects

From the Insert tab, in the

Text group, click WordArt
icon to display the WordArt
gallery of text styles.
Choose a style of WordArt
that you like by clicking on
it.
From the Edit WordArt
Text dialog box displayed,
directly type the text you
want styled, and click OK
button. The text is
displayed with the effect
you have selected.
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To apply a Word 2007 Wordart effects

(cont)

From the WordArt Tools Format tab displayed, in the Text group, do the necessary
changes:

Edit Text icon - to change the text and the font characteristics to which the effect is applied.
Spacing icon - to choose the suitable character-spacing option from the drop-down menu.
Even Height icon - to make all the characters, both uppercase and lowercase, the same height.
WordArt Vertical Text icon - to stack the letters vertically from top to bottom.
Align Text icon - to choose from several alignment formats, including left, right, and center alignment.
In the WordArt styles group, point at a different WordArt style to see the effects on your text. Use the up and
down arrow button to see more styles. Click the style to make it permanent.
Click the Shape Fill icon and from the menu displayed, point at a color or other fill to see the effect on your text.
Click the fill to make it permanent.
Click Shape Outline icon and from the menu displayed, point at a color or other outline format to see the effect
on your text. Click the format to make it permanent.
Click the Change Shape icon to restructure the WordArt shape.
In the Shadow Effects group, click the Shadow Effects icon to change the location of the shadow.
Click one of the four Nudge Shadow icons (up, down, left and right) to move the shadow in that direction by a
small increment.
In the 3-D Effects group, click the 3-D Effects icon and from the drop-down list that appears, select one of the 3D options or to change the settings.

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To resize/move/delete a Word 2007

Wordart

To resize a Word 2007 Wordart

To move a Word 2007 Wordart

Select the WordArt by clicking on it. The sizing handles appear on the text box area.
Place the pointer over one of the sizing handles and when the pointer changes to a twodirectional arrow, you can drag the mouse pointer to the desired size.
A dotted outline appears indicating the new size. Release the mouse.

Select the WordArt by clicking on it.

Click and hold down the mouse button and drag the WordArt to a new position.

To delete a Word 2007 Wordart

Select the WordArt by clicking on it.

Press the keyboard Delete key.

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Review
Introduction
Basic

functions, process and types of word

processor
Comparison of word processor
Word 2007: Basic understanding
Word 2007: Formatting
Word 2007: Using Table
Word 2007: Working with Graphics
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