Conducting the

Online Technical Paper Review

Information for
Session Organizers

Overview
Papers

will be reviewed for publication, SAE

Transactions, and certain awards at the
same time
Scoring by reviewers will be conducted
online
Organizers can check reviewer activity online
at any time
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Process
SAE

sends organizer instructions on process

Organizer selects 3-5 reviewers for each
manuscript
Organizer receives manuscripts from authors
via email
Organizer forwards manuscripts and
reviewing instructions to reviewers
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Process (cont.)
Reviewers

access online evaluation form

Provide reviewer qualifications

Score manuscripts on listed criteria
Rate manuscript
Approved
Approved

if modified
Disapproved

Provide comments/suggested revisions

Process (cont.)
Reviewers

submit evaluation electronically

Organizers can check reviewer activity online
at any time in password-protected location
If an organizer is also an author/co-author,
reviewer scores for that paper will be
available only to the co-organizer in order to
maintain reviewer anonymity
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Ratings

Manuscript approved

Manuscript approved if modified

Send author comments/required modifications and request

revised manuscript
When author submits revised manuscript, re-send to
reviewer(s) who approved it if modified for a second online
evaluation; for minor modifications, organizer may review
and approve instead of re-sending to reviewers

Manuscript disapproved

Notify author of approval and submit Organizer Approval

Form (when 3 reviews complete; at least 2 approvals)

Notify author of disapproval

Information for Reviewers

SAE

staff will provide you with the following

information your reviewers will need:

Location of link on meeting home page to online

review system
Meeting-specific reviewer password
Paper number or paper offer number
Schedule for completing online evaluations

Reviewer Selection

Organizer selects 3-5 reviewers for each paper in

session
Organizer may serve as reviewer unless he/she is an
author of the paper or is employed by the same
company as the author
Reviewers should have expertise in the subject area
of the paper
Reviewers do not have to be SAE members

Draft Manuscripts
Organizer

receives draft manuscript from

author via email
Organizer forwards draft manuscript to
selected reviewers along with instructions
and meeting-specific password (provided by
SAE)

Review Criteria

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Paper must make a new and original contribution to

the state of the art or be a constructive review of its
technical field
Commercialism must be avoided
Paper must be free of technical errors
Performance claims and conclusions must be
supported by test data or validated simulation
Editorial quality must be maintained at a high level

Reviewer Instructions

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From the meeting home

page, under
Registration &
Resources, click on
Technical Paper
Review System.

Reviewer Instructions

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Enter your SAE user

id and password.
(Note: This is not the
meeting-specific
password.)
Click on Submit.

Reviewer Instructions (cont.)

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Enter the meetingspecific password

and paper number.
Click on Proceed.

Tracking Reviews

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To check reviewer activity,

go to the meeting home
page, click on Organizer
Resources, click on Paper
Review Reports.
Enter your SAE user ID and
password and will see the
session(s) youre organizing.
Click on the session title to
see the status report for that
session.

Tracking Reviews

Report includes:

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Number of reviewers
who have completed
scoring each paper
Summary of
scores/ratings
Reviewer comments
Reminders/comments
from SAE staff

Reviewer Anonymity

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If an organizer is also an author/co-author in

his/her own session, the review must be
conducted by the co-organizer. The review
scores for that paper will be available only to the
co-organizer in order to maintain reviewer
anonymity

Reviewer Comments
Up

to 4000 characters may be entered online

Longer comments, equations, etc., must be
sent to organizer in Word document

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Contact Authors
If

manuscript is approved with no changes,

notify author(s)
Send reviewers comments to author do not
reveal identity of reviewers
Advise authors to make requested changes
and resubmit manuscript for second review
Suggest additional improvements, if
appropriate
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Revised Manuscripts
Receive

revised manuscripts from authors

Email revised manuscripts to reviewers who
rated approved if modified (or, for minor
modifications, organizer may approve)
Include information on accessing online
evaluation form
Request completion of evaluation by
established deadline
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Organizer Approval Form

When

at least 3 evaluations have been

recorded, at least 2 of which rate the
manuscript approved:

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Notify author to submit final manuscript to SAE by

established deadline
Submit Organizer Approval Form online

Thank you!
SAE,

your authors, and conference

attendees appreciate the time and effort you
put into ensuring quality of information in
SAE technical papers

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