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Why?
8 Topics to Learn
What is a Project?
Process Groups
The Triple Constraint
What is Project Management?
The Project Manager
Importance of Project Management
Project Management Framework
Integrated Approach
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1. What is a Project?
Beginning
Middle
End
A definition:
A
temporary endeavor
undertaken to accomplish
Beginning
Middle
End a
unique purpose
Broad Definition
A project is a sequence of unique,
complex, and connected activities
having one goal or purpose and that
must be completed by a specific time,
within budget, and according to
specifications.
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An Example
Building construction
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An Example
Research project
12
1995
Corel Corp.
Projects
JAN
FEB
MAR
APR
MAY
JUN
Build A
A Done
Build B
B Done
Build C
C Done
Build D
On time!
Ship
Project Objectives:
Make it:
Quick,
Cheap, and
Right.
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Defining
Planning
Executing
Controlling . . . and
Completing a PROJECT
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Project Characteristics
A target
outcome
A defined life
span
Cross
organisational
participation
New or
unique
Time, Cost
and
performance
requirements
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A target
outcome
A defined life
span
Cross
organisational
participation
New or unique
Go on
indefinitely
One team or
one person
working alone
Creating the
same thing
multiple times
No constraints
on time, cost
or
performance
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Process Groups
Initiate
Plan
Implement
Monitor &
Control
Close
Step 1
inputs
Step 2
activity
Step 3
Result
outputs
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Project Planning
Establishing objectives
Defining project
Creating work breakdown
structure
Determining resources
Forming organization
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Scope
Scope
Cost
Cost
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SMART Objectives
Specific
Measurable
Assignable
Realistic
Time-related
Success Criteria
Clearly states the bottom-line impact
Quantifies outcomes so success can be measured
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Quality
Quality
Scope
Scope
Cost
Cost
Warning:
Warning: Quality
Quality has
has many
many definitions
definitions
32
stakeholders
Performing
Organisation
stakeholders
Client - Sponsor
Project Manager
stakeholders
Project Team
stakeholders
34
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Project Organization
Often temporary structure
Uses specialists from entire company
Headed by project manager
Coordinates activities
Monitors schedule
& costs
Permanent
structure called
matrix organization
Eng.
Acct.
Eng.
Mkt.
Mgr.
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1995
Corel Corp.
Responsible for:
Project Manager
Work
Human Resources
Communications
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Quality
Time
Costs
The Role of
the Project Manager
Project Plan
and Schedule
Revisions and
Updates
Project
Manager
Information
regarding times,
costs, problems,
delays
Resources
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Performance
Reports
Project
Team
Feedback Loop
Top
Management
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(Schwalbe, 2006, p17)
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Project Management
Techniques
Gantt chart
Critical Path Method (CPM)
Program Evaluation & Review
Technique (PERT)
41
Tool-Gantt Chart
Visual scheduling tool
Graphical representation of information in
WBS
Show dependencies between tasks,
personnel, and other resources allocations
Track progress towards completion
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Gantt Chart
Locate new facilities
Interview staff
Hire and train staff
Select and order
furniture
Remodel and install
phones
Move in/startup
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MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
Tasks
Arrows indicate
task dependencies:
Predecessor
task
Successor task
Bars indicate
time requirement
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Cost
Cost
Management
Management
Scope
Scope
Management
Management
Quality
Quality
Management
Management
Integration
Integration
Management
Management
HR
HRManagement
Management
Risk
Risk
Management
Management
Communication
Communication
Management
Management
Procurement
Procurement
Management
Management
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8. Integrated Approach
Stakeholders
are people involved in or affected by project activities
Stakeholders include:
Project sponsor
Project manager
Project team
Support staff
Customers
Suppliers
Opponents to the project
Why would a team member be a stakeholder?
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Sponsor &
Supporters
Suppliers
Project Team
Customers
Opponents
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Always Remember!
Time
Time
Management
Management
Cost
Cost
Management
Management
Scope
Scope
Management
Management
Quality
Quality
Management
Management
Integration
Integration
Management
Management
HR
HRManagement
Management
Risk
Risk
Management
Management
Communication
Communication
Management
Management
Procurement
Procurement
Management
Management
Time
Time
Management
Management
Cost
Cost
Management
Management
Scope
Scope
Management
Management
Quality
Quality
Management
Management
Integration
Integration
Management
Management
HR
HRManagement
Management
Risk
Risk
Management
Management
Communication
Communication
Management
Management
Procurement
Procurement
Management
Management
Contract
Contract staff
staff
HR
HR
Management
Management
Procurement
Procurement
Management
Management
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Time
Time
Management
Management
Cost
Cost
Management
Management
Scope
Scope
Management
Management
Quality
Quality
Management
Management
Integration
Integration
Management
Management
HR
HRManagement
Management
Risk
Risk
Management
Management
Communication
Communication
Management
Management
Procurement
Procurement
Management
Management
Quality
Quality
Management
Management
Cost
Cost
Management
Management
Integration
Integration
Management
Management
HR
HRManagement
Management
Communication
Communication
Management
Management
Risk
Risk
Management
Management
Scope
Scope
Management
Management
Procurement
Procurement
Management
Management
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Technical skills
Budgeting, Scheduling,
Documenting
People Skills
Leading, Motivating,
Listening, Empathising
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End
Thank You!
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