MIS and System Analysis

Development of MIS
Ascertaining the Class of Information
Management of Quality in MIS
 MIS and System Analysis
• Systems analysis play a central role in the
development of the MIS.
• A Systematic approach in its development
helps in achieving the objective of the MIS
• The Tools of the Systems analysis and the
method of development enforce a
discipline on the designer to the steps
strictly as stipulated.
• The Possibility of a mistake or an
inadvertence is almost ruled out.
MIS and System Analysis Cont..
• The Success of the MIS lies in meeting the
information needs of the various personnel in the
organization across all levels of the management.
• The System analysis with its structural analysis
and design approach ensures an appropriate
coverage of the subsystems.
• The data entities and attributes are considered
completely keeping in view the needs of the
systems in questions and their interface with
other systems
MIS and System Analysis Cont..
• The MIS may call for an open system
design.
• The user’s participation in the
development ensures due attention to the
smaller details in the system design.
• A tools of the MIS development, helps in
streaming the procedures of the company
to the current needs of the business and
information objectives.
MIS and System Analysis Cont..
• The system analysis and design exercise
considers testing and feasibility of the
system as an important step.
• The MIS development process largely
relies on the system analysis and design as
a source of the scientific development of
the MIS.
• The System analysis is not restricted to the
data process output.
MIS and System Analysis Cont..
 Development of MIS
• The plan for development and its
implementation is a basic necessity for MIS.
• We need a MIS flexible to deal with the
changing information needs of the
organization.
• It can be achieved only if the MIS is
planned, keeping in view, the plan of the
business management of the organization.
 Development of MIS Cont..
• The plan of MIS is consistent to the
business plan of the organization.
• The information needs for the
implementation of the business plan should
find place in the MIS.
• The plan of development of MIS is linked
with the step of the implementation in a
business development plan.
 Development of MIS Cont..
• Development Strategy : An online, a real
time. Technology plateform.
• System Development Strategy : Any
approach to the system development –
– Operational versus Functional
– Accounting versus Analysis
– Database -versus Conventional approach
– Distributed versus Decentralized Processing
– One Database versus multiple database.
 Development of MIS Cont..
• Resources for system development :
– In house versus external
– Customized development versus the use of
packages.
• Manpower composition : Analyst,
Programmer skills and know-how.
 Architect of the MIS
• The architecture of the MIS plan provides a
system structure and their input, output and
linkages.
• It also provides a way to handle the systems
or subsystems by way of simplification,
coupling and decoupling of subsystems.
• It spells our in details the subsystems from
the data entry to processing, analysis to
modeling , and storage to printing.
 System Development Schedule
• A schedule is made for the development of
the system.
• For preparing the schedule, the importance
of the system in the overall information
requirement.
• Unless the system are dully developed
their integration is not possible.
 Hardware and Software Plan
• For Hardware and Software Plan these are some
important Points
– The organization’s strategic plan should be the basis
for the MIS strategic plan.
– The information system development schedule should
match with the implementation schedule of the
business plan.
– The choice of information technology is a strategic
business decision and not a financial decision.
A Model of MIS Plan
 Determining the Information
Requirement
• The sole purpose of the MIS is to produce
such information which will reduce
uncertainty risk in a given situation.
• The difficulty to determine a correct and
complete set information is on account of
the factors are :
– The capability constraint of the human being
as an information processor, problem solver
and a decision maker.
Determining the Information
Requirement cont..
– The nature and variety of information in
précised terms.
– Reluctance of decision maker to spell out the
information for the political and behavioral
reasons.
– The ability of the decision maker to specify
the information.
Method of Handling Uncertainty
 Management of Information
Quality in the MIS
• A low quality of information would
adversely affect the organizational
performance as it affects decision making.
• The quality of information is the result of
the quality of the input data , processing
design , system and procedures which such
a data, and the management of the data
processing function.
Quality Parameters of
Information
Quality Parameters of
Information Cont..
 Organization for Development
of MIS
• The type, the size and the structure of
corporate organisation becomes the basis
for the MIS organisation for handling the
MIS function and management
alternatives.
 Development Process Model
• Many organisation use MIS successfully,
other do not. Though the hardware and the
software is the latest and has appropriate
technology, its use is more for the
collection and storage of data and its
elementary processing.
Features Contributing to Success
• The MIS is integrated into the managerial
functions. It sets clear objectives to ensure
that the MIS focuses on the major issues of
the business.
• An appropriate information processing
technology, required to meet the data
processing and analysis needs of the users
of the MIS, is selected.
Features Contributing to Success
• The MIS is oriented, defined and designed in
terms of the user’s requirements and its
operational viability is ensured.
• The MIS is kept under continuous surveillance,
so that open system designed is modified
according to the changing information needs.
• MIS focuses on the business results and goals,
and highlights the factors and reason for non-
achievement.
Centralised Organisation of MIS
Decentralised Organisation of
MIS
Features Contributing to Failures
• The MIS is conceived as a data processing and not as
an information processing system.
• The does not provide that information which is needed
by the managers but it trends to provide the information
generally the function calls for.
• The MIS is developed without streaming the business
processing systems in the organisation.
Approach of MIS Development
 Enterprise Management System
• The tools, the technologies and the well designed
solutions and systems are available to support all such
needs of the business, what is needed is an integrated
solution out of these technologies and the systems
offering an enterprise wide management support. Such
an integrated solution is called as the EMS.
• The ERP plays the role of front running systems.
EMS Model