Institut Pendidikan

Guru Kampus
Pulau
WAJ 3103:Pinang
ENGLISH LANGUAGE PROFICIENCY II
Group members:

PISMP
T1 SEJ

Joan Koh Xing Yun

Lim Gia Rhu
Loh Soh Hwee
Tan Hui Li

MADAM SITI JALEHA BINTI ABU BAKAR

Formal
letter
(respectful or
application
letter)

Inform
al
letter

(general letter)

Forma
l
Letter

DEFINITION
a letter written to a business, a college, or any
professional that are not considered friends or
family.
written for official purposes or to write to the
editor of a magazine, the commissioner, the
principal of a school, etc.
write in a respective way and in a formal
language to the respective ones

How to write a formal letter

in the correct format
short and to the point
relevant
free of any grammatical or spelling
mistakes
polite, even if youre complaining
well presented

Type of format letter

Business
or official
letter

Letter to
the editor

Applicatio
n for the
job

A formal letter
has the
following parts.
Senders Address
Date
Addressees address
Salutation
Subject
Body of the letter (content) (preferably in three or four paragraphs)
Complementary ending
Senders signature & name

Senders address

Date

Addressees address

Dear Sir/Mam
Subject:

Body of the letter

Yours faithfully / sincerely

Signature

Name

SAMPLES
Q. Write letter to the Editor of a newspaper suggesting how the
problem of begging can be ended. You are Sumit of Civil Lines,
Kanpur
Civil Lines
Kanpur
20th January 2011
The Editor
The Hindustan Times
New Delhi
Subject: Regarding the problem of begging & how it can be ended.
Sir,
I shall feel obliged if you kindly public the following few lines Letters
to the Editor column of your esteemed paper.
Some beggars, no doubt, deserve our sympathy. They are
handicapped.

They are unable to earn their living. But the pity is that most of the
beggars are able-bodied. Begging has become a profession for them.
They find it the easiest way to earn their living. Some of them are
criminals. They beg only to hide their crimes. This large-scales
begging is a slur on the fair name of our country.
Begging should be abolished by law. It should be made a punishable
offence. The government should open asylums for those beggars who
are really helpless. Able-bodied beggars should forced to work. If they
go without work, they must also go without food. We should have no
sympathy for such impostors. We should not encourage them by
giving alms. People can thus play a big role in ending this evil.
Yours faithfully
Sumit

Infor
mal
Letter

DEFINITION
Non Official Letter. Letter written to the loved ones like brother,
mother, father, wife or husband
Usually written to a close friend or an acquaintance. It is also
known as a personal letter and this type of letter does not have
'hard' and 'fast' rules on the format of writing as opposed to a
formal letter, although there is a conventional way of writing it.
Informal writing is when you are writing to someone you know
personally or when you are writing subjectively to express your
own private feelings and thoughts

TYPE OF INFORMAL LETTER

Friendly Letter
Thank You Letter
Apology Letter
Invitation Letter
Love Letter
Condolence Letter

STRUCTURE

CONTENT HOW TO WRITE

THEM

HELPFUL EXPRESSIONS

GREETINGS:

Im attaching some photos.

Im sending some photos with
this email.
Im attaching my homework

Dear___________,
Hi / Hello / Hi there,

OPENING LINE 1:
I hope youre doing well.
I hope everythings ok.
I hope everythings going well.

OPENING LINE 2:
Im writing to say...
Im writing to let you know...
This is a quick message to
say...

ATTACHMENTS

SIGNING OFF

Best wishes,
Regards,
Love,
With love,

REMEMBER!

SAMPLE OF INFORMAL
LETTER

SAMPLE 1

SAMPLE 2

SAMPLE 3

REFERENCES

1. James Hunddle. (2013). What is an Informal Letter? Downloaded from

http://www.ask.com/question/what-is-a-informal-letter on 9 August 2013.
2. Rathnashikamani. (2013). What is the Definition of Informal Letter?
Downloaded from http://wiki.answers.com/Q/ What is_the_
definition_of_an_informal_letter on 9 August 2013.
3. Rathnashikamani. (2013). What is Formal and Informal Letter? Downloaded
from http://wiki.answers.com/Q/ What_is_ formal_ and_informal_letter on 9
August 2013.
4. Rathnashikamani. (2013). What are the Different Types of Informal Letters?
Downloaded from http://wiki.answers.com/Q/
What_are_the_different_types_of_informal_letters on 9 August 2013.

Thank
You !!