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Makingpresentations.
OUTLINE
Introduction
Makingpresentations,Putyouraudiencefirst!
Speakingstyle,Timekeeping
Usingnotes,Composure
Practicalissues,pitfallstoavoid
Preparingthecontent
Tell`em,Tell`em,andTell`em
Visualaids
Whatmakesagoodpresentation?Someguidelines
Conclusions
References
ISM20 Project Management and Research Methods
Theaimisgood,clear
communication.
Mostpeopleareafraid
ofpublicspeaking.
Thereisnosubstitute
forpreparation.
Collectandorder
relevantmaterial.
ISM20 Project Management and Research Methods
NEVERreadascript.
Writeoutthetext.
Listthekeywordstoformyournotes.
Producenotesoncardsratherthanpaper.
Keepnotesinorderwithatreasurytag.
Practiseinfrontofamirror!
Introduction: Composure.
Holdyournotesinonehand;lettheother
hangbyyourside.
Lookattheaudiencebutnotatone
person!
Startslowly,havinglearnedthefirst
sentence.
Beawareofmannerismsandrepeated
gestures.
ISM20 Project Management and Research Methods
OUTLINE
Introduction
Makingpresentations,Putyouraudiencefirst!
Speakingstyle,Timekeeping
Usingnotes,Composure
Practicalissues,pitfallstoavoid
Preparingthecontent
Tell`em,Tell`em,andTell`em
Visualaids
Whatmakesagoodpresentation?Someguidelines
Conclusions
References
ISM20 Project Management and Research Methods
Theoldsalesmansadagecontainsagood
dealoftruth:Tellemwhatyouregoingto
tellem;Tellem;
Tellemwhatyouvejust
toldem.
Dontpacktoomuchinformationintoa
talk.
Startwithabrainmapandthenorderthe
materialintoasequence.
ISM20 Project Management and Research Methods
OUTLINE
Introduction
Makingpresentations,Putyouraudiencefirst!
Speakingstyle,Timekeeping
Usingnotes,Composure
Practicalissues,pitfallstoavoid
Preparingthecontent
Tell`em,Tell`em,andTell`em
Visualaids
Whatmakesagoodpresentation?Someguidelines
Conclusions
References
ISM20 Project Management and Research Methods
Guideline1Considerwhomthepresentationisdesignedfor.
Thinkabouttheaudience.Dotheyknowmuchaboutthesubject?
Areyouusingjargonorsymbolsthattheyareunfamiliarwith?
Ifyouaretalkingtoasmallnumberofpeople,thentheyshouldbeabletoseethe
computerscreenwithoutanyproblems.Iftherearealargenumberofpeople,thenyou
willneedtouseaprojectorofsomesort.
Guideline2Keepthechartssimpleanduncluttered.
Dontputinanymoreoranylessthanisrequired
Guideline3Makesurethatthechartsarelegible,evenfromthebackoftheroom.
Ifyouaremakingapresentationusingaprojector,thenthecharactersneedtobea
minimumof0.5cmhighformembersoftheaudiencewhoare100metresaway.For
morematurepeople,theminimumheightneedstobe1cm.
Guideline4Highlightkeyinformation
Makeiteasyfortheaudiencetopickoutthemostimportantdetails.
Guideline5Focusattentionononeconceptatatime
Makesurethatyouarenotgivingtheaudiencetoomuchtothinkaboutatanyonetime.
Guideline6Reinforceyourconclusion
Finishthepresentationwithasummaryofthemainpointsthatyouwanttomakesure
thattheaudiencehasunderstood.
Guideline4Highlightkeyinformation
Makeiteasyfortheaudiencetopickoutthe
mostimportantdetails
Project Costs
10. Smart Project Cost
Cash Flow Forecast (April 1998 - June 1999)
Months
Expenditure ('000)
Pay of personnel
Overheads
Materials consumed
Consultancy fees
Sub-contract charges
Fees for trials/mapping data
Prepartion of technical manuals
Intellectual property costs
Capital equipment/hardware
Market assessment
Training
Software
Other
Total
Income
DTI
Balance
15000
9050
3000 3000
400
400
50
50
0 2500
0
0
1000 1500
0
0
0
0
0 3000
500
0
500
500
0 2500
0
0
5450 13450
3600
-4400
3000
400
50
0
0
500
0
0
0
0
0
0
0
3950
12000
-1850
-5800
3000
400
50
0
0
0
0
0
0
0
0
0
0
3450
3000
400
50
0
0
0
0
0
0
500
0
2500
0
6450
3000
400
50
0
0
0
0
0
0
0
0
0
0
3450
3000
400
50
0
0
0
0
0
0
0
0
0
0
3450
3000
400
50
0
0
0
0
0
500
0
0
0
0
3950
3000
400
50
0
0
0
0
0
500
0
0
0
0
3950
2500
4000
-9250 -13200 -16650 -20100 -20050 -24000
3000
400
50
0
0
100
0
500
0
500
0
0
0
4550
3000
400
50
0
0
50
0
1000
0
500
0
0
0
5000
3000 45000
400 6000
50
750
0 6000
0
0
50 4300
500
500
1000 3000
0 9000
500 3000
0 2000
0 5000
0
0
5500 84550
4750
38250
-30550 -30350 -35350 -40850
Project Costs
Pounds
10 11 12 13 14 15
Months
Cost by Category
COSTS
2%
6%
4%
Pay of personnel
Overheads
11%
Materials consumed
Consultancy fees
Sub-contract charges
4%
52%
1%
5%
7%
Market assessment
1%
7%
Training
Software
Other
OUTLINE
Introduction
Makingpresentations,Putyouraudiencefirst!
Speakingstyle,Timekeeping
Usingnotes,Composure
Practicalissues,pitfallstoavoid
Preparingthecontent
Tell`em,Tell`em,andTell`em
Visualaids
Whatmakesagoodpresentation?Someguidelines
Conclusions
References
ISM20 Project Management and Research Methods
Conclusions
Theaimisgood,clearcommunication,thereisno
substituteforpreparation.
InPreparingthecontentrememberto
Tell`em,Tell`em,andTell`em
UsegoodVisualaids
Followgoodpresentationguidelines
References
Campbell,J.,(1990),Speakforyourself,BBC
Books,London,ISBN0563215119
Boothe,V.,(1984),Communicatinginscience:
writingandspeaking,CambridgeUniversityPress,
ISBN052127771X
Tufte,E.,(1983),TheVisualDisplayof
QuantitativeInformation,GraphicsPress
ISM20 Project Management and Research Methods