MIT 502 (Technological Change)

ATTENDANCE MONITORING
SYSTEM

REPORTED BY: JOYCE ERIKA D. SALUD

TECHNOLOGY

SYSTEMS

EVOLUTIONS

ISSUES
CONCERNS
IMPLICATIONS

SOLUTIONS
TO
PROBLEMS
2

ATTENDANCE MONITORING
SYSTEM
INTRODUCTION SIGNIFICANCE
OBJECTIVES
An attendance
monitoring system
is

An attendance monitoring
system is significant to:

RESOURCES

An attendance
monitoring system
aims to:
Machines, Materials, Manpower,
Money
3

INTRODUCTION
An attendance- monitoring
system maintains a daily
record of a person's arrival
and departure time from
work or school.

An attendance-monitoring
system serves as a time log
that is set up as a
computerized database.

Time and attendance

systems are the moder
n-day
equivalent of the pap
er time
sheet or punch clock.
They
automate day-to-day
tasks
such as tracking work
hours
and calculating accrue
d
benefts, providing va
luable
information and makin
g
business more efcien
t.

INTRODUCTION
CONTINUED...
2 TYPES OF ATTENDANCE
MONITORING SYSTEM

Attendance Monitoring System for

Student
It tracks students' attendance and progress.
They can request students' progress reports or
transcripts.

Attendance Monitoring System for

Employee
It keeps records in order and is frequently
updated. When seeking employment, an
employee can request certain reports to be
printed from the attendance-monitoring system.
BACK
5

OBJECTIVES
To provide registration and complete processing of an
individuals attendance, and can be interlinked to
other information systems.
To create a more stable working environment.

Automatic generation of reports in case of long-time

absence (illness, looking after sick family members,
vacation, etc.).
To provide a detailed auditing of each processors
work.
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OBJECTIVES
CONTINUED...
To allow effectivestudent/employee attendance
management which provides extra support.
To help the company or establishment to automate
not only the morning roll calls but also labor
forecasting and management activities.
To remove the inherent inaccuracies associated with
manual registers and student/employee signatures,
which are clearly open to abuse and demand timeconsuming administration.

BACK
7

SIGNIFICANCE
It monitors an individuals presence at any moment.

It outputs printout generation either as printer or xls

output (attendance sheets).

It can easily track tardiness and patterns of

absenteeism.
Users can also utilize a thin client the intranet
application for attendance data processing
(employees can use the application for attendance
data viewing).
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SIGNIFICANCE
CONTINUED...
The system takes away the need for students to pass
paper registers around the class, makes falsifying
attendance more difcult and removes the need for
administrators to manually enter data into a database
or spreadsheet.
Lecturers are also spared the task of passing on
registers for analysis, therefore reducing time delays
in identifying non-attendance.
For the employees, it calculates the actual hour of
work and recording of overtime hours as well as the
monthly total hours worked.

SIGNIFICANCE
CONTINUED...
Time and attendance software can reduce the
administrative hassles of managing paper time slips
and reduce mistakes.

It can cut down on time theft: buddy punching,

extended lunches, and other time tracking problems.

It also include basic accounting, auditing and

reporting tools, giving the managers easy access to
employee data and the applications to audit it for
accuracy.
BACK
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RESOURCES

CaptureIT
System

Many colleges use the

CaptureIT student
proximity card as the
students ID card. This
provides added security,
whilst helping make
Whenever a student
registration quick and
registers, the CaptureIT
easy.
database is immediately
updated so that
administrators have a
real-time view of which
students are on-site.

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RESOURCES
CONTINUED...
TTA01 is a compact
and efcient stand-alone
device that enables quick
and accurate identity
matching and can record
up to 50000 transaction
records.
It give reports of
overtime/docking of nonexempt employees.

Fingerprint Based
Time Attendance
TTA01

It is software that
manages or monitors the
time worked by employees
for the purpose of
efciently processing
payroll.
It tracks labor
distribution, building
security, and
personnel scheduling.

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RESOURCES
CONTINUED...
Tutis Biometric based
Time & Attendance
System with facility of
Fingerprint with
Proximity Cards( by
default) & Passwords all
rolled into one, with a
flexibility to use any one
or a combination for Time
Attendance system along
with USB port as for data
download along with LAN
port support.

User capacity of 1500

supported.

Fingerprint & RFID

Based Time
Attendance System
TTA07-ID

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RESOURCES
CONTINUED...
Tutis Biometric based
Time & Attendance
System with facility of
Fingerprint with
Proximity Cards( by
default) & Passwords all
rolled into one, with a
flexibility to use any one
or a combination for Time
Attendance system along
with USB port as for data
download along with LAN
port support.

User capacity of 1500

supported.

Fingerprint & RFID

Based Time
Attendance System
TTA08-ID

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RESOURCES
CONTINUED...
Itis a standalone
fngerprint T&A system
with optional simple
access control. It is built
on Linux operation
system and DP
UrU4000B sensor.

The identifcation speed is

fast. Memory stick
solves the problem of no
PC in local site. You just
download records into the
stick and take it to where
there is PC.

Biometric Based
Attendance
Machine

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RESOURCES
CONTINUED...
The reader offers input
of 20 types of basic
working time interruptions
as well as defnable
additional interruptions.
Codes and meanings of
individual working time
interruptions are
confgurable.
The unit has a
memory that can store
7000 passages without
having to be emptied into
the connected PC.

The reader is suitable for

attendance and catering
systems.
It is equipped with a
display and keypad, and
can work in on-line, offline or combined mode.

Attendance
Reader
EMM_Box_72K

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RESOURCES
CONTINUED...
Fixed Scanners
The display gives
confrmatory information
to the student and
administrative
information to system
supervisors.
The scan stations
communicate back to the
central application
through the
organizations standard
computer network infrastructure.

Portable Scanners
A single scanner could
cover a number of rooms
plus places.
The portable scanner
will need the operator to
enter the location of use
and event type and can
then start scanning
cards.
A range of portable
scanners exist for
different card types, to
suit whether a wireless
(e.g. wi-f) solution is
required and to match
your budget.

ID Card
Scanning

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RESOURCES
CONTINUED...
It is an electronic
attendance monitoring
system, primarily designed
to help improve attendance
and retention.
The Uni Nanny system is
mobile, reducing
registration time.
The software improves the
management of student
attendance and can be
imported into other student
information systems, which
can indicate any
attendance problems.

It is generally a
clocking in process
where people visit a fxed
unit which is positioned at
a central point.
The Uni Nanny system
is mobile and used within
classrooms, thus
eliminating queues and
time-wasting registration
procedures and the need
for many fxed units
across the university or
college.

Uni Nanny

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RESOURCES
CONTINUED...
It focuses on technology
of contactless man and
machine interface. It is no
human touch biometric face
detection and face
verifcation system gives
high accuracy and reliable
security of a persons need.
It implies the biometric
solution eliminates the
usage of the buddy
punching method and
emphasizes on capturing
the facial details along with
the time.

These data are then

stored in the database of
the computer so that they
could be retrieved
anytime.
With the usage of the
biometric time attendance
system, it eliminates the
need of the paper register
which was in use earlier
for recording the
attendance along with the
time.

Face
Recognition
System

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FACE RECOGNITION SYSTEM

CONTINUED...

SYSTEM FEATURES

It is the simplest technology to be used for

managing the time related data.
It achieves utmost accuracy in noting the timing data.
The easy installation procedure of this system is
relatively simple.
It reduces the amount of data loss as, it emphasizes
on electronic data storage.
It is based on 'no human touch' technology.
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ATTEN D A N C E
M O N ITO R IN G S Y S TEM

R EP O R TED B Y: JAY R P. TO R R ES

H istory or Evolution ofAttendance M onitoring

System

Logbook or Manual System

The User logs his or her time in and time

out on a Logbook then a signature.

Manual System are more inevitable to
human error and falsifcation.
Waste of Resources.

 Time Clock
Time Clock is a mechanical (or electronic)timepieceused to assist

in tracking thehoursan employee of a company worked.

Ex of Time Clock
JM-6300

features :
2 colour printing time clock
red printing for irregular recognition
6column printing time clock
Melody/Signal Device
Auto feed/eject of time card
Auto column time clock
Full Power Back-up System
5 years memory back-up
Perpetual calendar

 ID Card Scanning
ID card scanning is a rapid and reliable

approach that eliminates the human

error that is inevitable with manual
recording techniques.

Types or Classifcation of ID Scanning

Fixed Scanner
Portable Scanner

 Ex. of Fixed Scanner

Z6010 Laser Fixed Scanner

The Z-6010 Laser Scanner:

Support both omnidirectional and single-line

scanning
Aggressive scanning performance
Proprietary Z-SCAN+ technology
Stand-alone as a hands-free scanner or as a
scanning module
Optional 3D turning cradle
Flexible communications

 Ex. of Portable Scanner

Z3051BT Handheld Bluetooth Laser

Scanner
The Z-3051Bt Scanner is:
Wireless
Data connection flexibilities
Flashing LED indication and programmable

beeper
Smart charging to prolong battery life
Light-weighted and streamlined shape for easy
handy operation

 Biometric Based Attendance

Machine
Itis a stand alone fngerprint T&A
system with optional simple access
control. It is built on Linux operating
system and DP UrU4000B sensor.
Ex. of Biometric Based Attendance
Machine
UrU4000B

 Fingerprint & RFID based Time Attendance System

Ex. TMS-F810
Thumb Scan /Fingerprint BiometricSystem
Innovative stand alone system
Data transfer via USB pen drive
4 line large L.C.D display with blue back light
Store up to 50,000 records
Support up to 1,000 users
Can register up to 2,000 fnger print images
dual working method : fnger print & pin number
1:1 or 1:N recognition
Suitable for ofce & retails outlet
Dimension : 140 x 190 x 40 mm
Weight: 500gm

 CaptureIT System
Students register their arrival and departure

at College using a biometric terminal.

This technology ensures that the person
registering is indeed that person and, in
addition, prevents students falsely recording
the attendance of others.
Whenever a student registers, the CaptureIT
database is immediately updated so that
administrators have a real-time view of
which students are on-site.

 Features
Clock in / outusing aBiometricorProximityterminalorPC

based Remote Clockin Utility

Any number ofCost Centresand sub-departments
Supportsthe Bradford Factor
Comprehensive real timereports
Easy to use and navigate user interface
Can link to your fre alarm to provide an automaticfre register
Individual, departmental,pay / activity categoryand job
specifc pay rates
Real-time updating - no downloading from terminals
True real-time database validation of all on-line terminal entries
Up to 999Work Periodsto accommodate different start & fnish
times
Handles variable and rotatingshift planseasily
Built-in support forFlexitime

 Exception monitoring
Notifcation of exceptions emailedautomaticallyto line manager for

action
Flexibleovertime monitoringrules
Start & fnish time rounding - next, previous or nearest
Start & fnish grace periods
Up to 999Pay Categories
Up to 99 absent and sick day types
Unlimited number of clockins per day
Record absence/ lateness reasons,part/ statutory holidays and
flexitime leave
Employee Statusapplication supplied as standard
Review employeeattendance history
Record job changes, tea/ lunch breaks andpay categorychanges
Automatic or manual clocking of lunch breaks
Employee messaging
Customisable terminal message text

 Time and Attendance

Administrator View
Overview of employee activity
View employees by department
Access to system parameters
Confgure clocking terminals
Run reports

 Time and Attendance Employee

Properties
Record employee personal details
Store employee photographs
Assign employee work patterns
Check employees' holiday entitlement
Set employee terminal permissions

 Time and Attendance Weekly

Summary
View start / fnish times and hours worked
Visibility of overtime and bonuses
Highlighting of lateness, holiday or sickness
Detailed payroll information

 Time and Attendance Work

Record
Detailed view of daily activity
Visibility of dailyexceptions
Make manual adjustments
Notes feld for additional information

 Uni Nanny
The Uni Nanny system is mobile, reducing registration

time.

How Does It Work?

Stage 1

The lecturer attends a learning event (e.g. lecture,

tutorial etc.) with a small electronic baton, and a
fob for that learning event. At the beginning of
the learning event, he/she places the fob near the
baton a process which takes seconds. The
lecturer then passes the baton to the students.

 Stage 2.

The baton is then passed around the

learning event, which could be a
lecture, a tutorial, a seminar, or even
an outdoor practical. Each student
introduces their fob to the baton. It is
estimated that the process is at least
four times quicker than students
signing their name on paper

 Stage 3.

The baton has fnally returned to the lecturer in

much the same way as a piece of paper would be
handed around all the students in the class and
returned at the end. The lecturer might use the
same baton for any number of learning events that
day or that week but lecturers are encouraged to
take the batons back to the central administration
area on a daily basis, where the information can
be downloaded to the database. The data that is
downloaded is held on a local machine and also
automatically updated to a central web server.

 Stage 4.

Administrators can now monitor students

attendance, using information on their
local machine, or they can use more
complicated search facilities, which is
web-based. Administrators can also issue
usernames and passwords to other
members of staff who may wish to
monitor the attendance of their own
classes.

 Face Recognition System

System Features:
It is the simplest technology to be used for

managing the time related data.

It achieves utmost accuracy in noting the
timing data.
The easy installation procedure of this
system is relatively simple.
It reduces the amount of data loss as, it
emphasizes on electronic data storage.
It is based on 'no human touch' technology.

 Ex.
TMS-680
Innovative stand alone system
Attendance softwarein reader
Data transfer via USB cable
Build in back-up battery system up to 4 - 5 hours
large colour L.C.D (320x240) 2.8 display
Support up to 1,000 users
Store up to 30,000 records & 30,000 images
Imagerecordedin black & white
max 10 years data retention
Suitable for ofce & retails outlet
Dimension : 190 x 120 x 30 mm

Weight: 320gm

Thank
You..

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