PROCUREMENT SYSTEM

FOR BIDS AND AWARDS

COMMITTEE

PREPARED BY:
JOHN FRANCIS M. SALTING
ANAJOY P. PORTOLITO

ENTITY RELATIONSHIP DIAGRAM

FUNCTIONAL DESCRIPTION
BAC Admin has username and password for their data security. BAC Admin
receives many purchase request which is created by different requester.
Purchase request has PR number, ABC (Approved Budget for the Contract),
Department, Source of fund, Date requested, and Requester name. Requester
has name, department, designation, and PR number. Purchase request consists
of a list of item to be procure. Item can be characterized by item number,
quantity, unit, PR number, item description, unit cost, and total cost. In
procurement process, each bidder can bid to many purchase request, and each
purchase request can be bid by many bidders. This bidder can be
characterized by their company name (for instance, Holy Infant Jesus
Pharmacy, VenMar, Rickers), address, contact number, and email address.
BAC Admin will choose the bidder who won.

RELATION SCHEMA
Step 1:
BAC_Admin (Username, Password)
Purchase_Request (PR_No, Department, Source_of_Fund,
Date_Requested, ABC)
List_Item (Item_No, Quantity, Unit, Item_Description, Unit_Cost,
Total_Cost)
Requester (Requester_Name, Department_Name, Designation)
Bidder (Bidder_Name, Company_Name, Address, Contact_No,
Email_Add)

RELATION SCHEMA
Step 2:
BAC_Admin (Username, Password)
Purchase_Request (PR_No, Department, Source_of_Fund,
Date_Requested, ABC,
Requester_Name)
List_Item (Item_No, Quantity, Unit, Item_Description, Unit_Cost,
Total_Cost,
PR_No)
Requester (Requester_Name, Department_Name, Designation,
PR_No)
Bidder (Bidder_Name, Company_Name, Address, Contact_No,
Email_Add)
Bidding (PR_No, Bidder_Name, Bid_Price)

FINAL NORMALIZATION

FINAL NORMALIZATION